Executive Assistant

Looking to take your career to the next level? Then this role is for you!

Join Outsourcey and be part of our mission to revolutionize global talent expansion! We connect businesses with dedicated full-time teams in the Philippines, offering cost-efficient solutions without compromising quality. Join us and help elevate businesses with complete control and comprehensive support, let's shape the future of work together!

Profile Requirements:

• Min 2.5 Years of Proven Experience as an Executive Assistant, Business Operations Assistant, Administrative Assistant, Office Manager, or similar role
• Strong administrative, organizational, and project coordination experience
• Experience assisting with commercial lending, loan documentation, real estate transactions, or financial paperwork is highly preferred
• Comfortable communicating and negotiating with vendors, lenders, real estate professionals, and other business contacts
• Strong budgeting and expense-tracking abilities
• Proficiency with Microsoft Excel, Google Sheets, Google Workspace, and Microsoft Office
• Excellent written and verbal communication skills
• Professional and confident phone presence
• Strong research and problem-solving abilities
• Exceptional attention to detail when handling financial and business documents
• Ability to manage multiple projects, appointments, deadlines, and priorities simultaneously
• Experience with agriculture, farming, food production, real estate, or small-business operations is preferred
• Familiarity with bookkeeping or basic financial administration is a plus
• Ability to independently research information and present organized recommendations to leadership
• Assertive, resourceful, proactive, and comfortable taking initiative
• Ability to handle confidential financial and business information professionally
• Comfortable working in a growing business where responsibilities may evolve over

Core responsibilities:

• Assist with commercial lending applications, paperwork, documentation, and follow-up
• Gather and organize financial statements, business information, applications, supporting documents, and other materials requested by lenders
• Communicate with banks, commercial lenders, loan officers, and other financing contacts
• Track lending requirements, outstanding documents, application statuses, deadlines, and next steps
• Research potential financing programs, agricultural lending opportunities, grants, and other business funding resources
• Assist with researching potential land and agricultural properties for purchase
• Communicate with landowners, real estate agents, brokers, lenders, and other parties involved in potential land acquisitions
• Assist the owner with land purchase negotiations, offers, follow-ups, and documentation
• Research property information including pricing, acreage, zoning, utilities, agricultural suitability, taxes, and other relevant considerations
• Schedule property tours, lender meetings, inspections, and other land acquisition appointments
• Organize purchase-related documents, contracts, correspondence, and due diligence information
• Maintain and help manage company budgets
• Track business expenses, income, bills, purchases, and upcoming financial obligations
• Maintain spreadsheets for budgets, cash flow, operating expenses, and business projections
• Compare actual expenses against budgets and identify areas of overspending
• Organize receipts, invoices, financial documents, and expense records for bookkeeping purposes
• Assist with basic invoicing, bill tracking, vendor payments, and financial administration
• Support business operations related to quail farming, meat production, egg production, microgreens, mushrooms, and other agricultural products
• Research suppliers for feed, equipment, packaging, farming supplies, growing materials, and other operational needs
• Communicate with suppliers and request pricing, quotes, availability, and delivery information
• Maintain organized vendor and supplier records
• Assist with inventory tracking for farming supplies, feed, packaging, equipment, and finished products
• Research potential customers, distributors, restaurants, retailers, farmers markets, and other sales opportunities
• Assist with organizing orders, deliveries, production schedules, and customer communications
• Research agricultural regulations, permits, licensing requirements, and other business requirements and organize information for appropriate professional review
• Manage the owner's calendar, appointments, meetings, reminders, and deadlines
• Schedule calls with lenders, vendors, customers, contractors, real estate professionals, and other business contacts
• Make outbound phone calls and follow up on outstanding requests
• Answer and organize emails, phone calls, messages, and general business correspondence
• Prepare spreadsheets, reports, presentations, forms, and business documents
• Maintain organized electronic files for financing, properties, vendors, customers, operations, and financial information
• Track important deadlines and ensure follow-up items are completed
• Take meeting notes and maintain action-item lists
• Research equipment, technology, agricultural processes, vendors, and other resources that could improve business operations
• Help develop administrative processes, checklists, and standard operating procedures as the business grows
• Coordinate contractors, vendors, suppliers, and other outside service providers
• Assist with future hiring, onboarding, scheduling, and administrative support for employees when needed
• Proactively identify tasks that can be handled without requiring the owner's direct involvement
• Perform additional executive, administrative, financial, and business operations responsibilities as assigned

Benefits: Competitive salary Opportunity to shape the HR function of a rapidly growing BPO. Work closely with a team of industry leaders who have successfully scaled BPOs in the past. Career growth and development opportunities.

Please attach your CV and we will be in touch for a confidential chat. Let's do great things together!

This is a remote position.