EXECUTIVE ASSISTANT

 Provides full administrative assistance to the Director.  Acts as liaison to the Board of Directors; orders meeting refreshments/meals and prepares conference room; attends all board meetings, records, transcribes, and distributes meeting minutes; maintains historical files  Maintains Director’s appointment calendar by scheduling meetings, teleconferences and travel including itineraries, airline reservations, hotel accommodations, rental cars, and all other travel needs.  Conserves Director’s time by reading, researching, and routing correspondence; drafting letters and documents; and screening and rerouting phone calls.  Reconciles corporate credit card statements and provides required back-up.  Maintains airline and corporate restaurant sponsorship accounts, and prepares required reports for annual audit.  Contributes to team effort by accomplishing related results as needed.  Coordinate executive communications, including taking calls, responding to emails and interfacing with clientsPrepare internal and external corporate documents for team members and industry partners  Arrange corporate events to take place outside of the work place  Maintain an organized filing system of paper and electronic documents  Uphold a strict level of confidentiality  Develop and sustain a level of professionalism among staff and clientele

Bachelor’s degree + Minimum 5 - 8 years of relevant work experience • Should have strong work ethics, quick learner • Must have good communication skills, strong interpersonal skills, and good writing skills and should be able to do market research and build presentations/documents. • Must have the ability to work under pressure and deliver in tough timelines. • Street Smart and Hands on Person • Creative talents, innovative self- starter and the ability to negotiate and solve tough problems