Executive Assistant
Full-time, Continuing position
Salary HEW level 6 ($97,647 - $105,698) + 17% Superannuation and Flexible Working Arrangements
Based at the Melbourne CBD campus, and hybrid ways of working
About the Role
The Executive Assistant will provide high-level executive support to the Chief Advancement Officer (CAO) and plays a pivotal role in coordinating operational priorities, driving efficiency, and supporting the success of the Advancement team. Working closely with the CAO, the role helps ensure the smooth management of priorities, projects, stakeholder engagement, and day-to-day operations.
The Chief Advancement Officer leads a team of Advancement professionals dedicated to strengthening alumni engagement and securing philanthropic support for RMIT from alumni, corporate partners, foundations, and other philanthropic individuals and organisations.
In supporting the CAO, the Executive Assistant works closely with senior leaders across the University and serves as the primary point of contact for internal and external stakeholders seeking engagement with the CAO, including significant donors, senior alumni, and key strategic partners.
Working in a dynamic and stakeholder-focused environment, you will coordinate complex diary and travel arrangements, manage correspondence and documentation, support key projects and priorities, and act as a trusted point of contact for internal and external stakeholders.
This is a unique and exciting opportunity to join the newly established Chief Advancement Office and help shape and establish the Office of the CAO. This includes supporting the development of effective systems, processes and ways of working, while contributing to the creation of a highly responsive, efficient, and professional executive office environment.
This role will suit someone who is proactive, highly organised and confident engaging and collaborating with a wide range of stakeholders.
To be successful in this position, you’ll have:
Demonstrated experience in providing high-level executive and administrative support to a senior executive or equivalent in a university environment or similar large and complex organisation including diary and travel management, correspondence management, document development, information management and high-level stakeholder liaison
Demonstrated ability to work effectively, flexibly and collaboratively with colleagues within and beyond the immediate work unit
Demonstrated commitment to quality and continuous improvement, and proven ability to interpret and apply policies, procedures, and systems consistently, provide advice and to drive creative solutions through to implementation within the immediate work area
Proven ability to work independently, use initiative and prioritise tasks and meet deadlines in a demanding environment with excellent attention to detail and a commitment to quality assurance.
Demonstrated organisation, interpersonal, oral and written communication skills and the proven ability to liaise effectively with a wide range of management, staff and external parties on complex, sensitive and confidential issues
Analytical and problem-solving skills and the demonstrated ability to develop and implement innovative and creative solutions
Demonstrated high-level computer skills using Word, Excel, PowerPoint, a variety of booking and reconciliations systems, internet and email with the focus on accuracy and attention to detail
Please Note: Appointment to this position is subject to passing a Working with Children and National Police Check.
About the Portfolio
The Engagement Portfolio provides integrated, strategic leadership across the University to advance RMIT’s reputation, reach, and revenue, encompassing a range of functions, including domestic and international student recruitment; global marketing and intelligence; strategic communications; advancement function that includes donor relations, philanthropic advancement; and industry engagement and partnerships.
Through innovation, collaboration, and strategic partnerships, the Engagement Portfolio plays a critical role in diversifying revenue streams and expanding RMIT’s presence in alignment with its long-term strategic objectives.
Advancement develops and leads the engagement of the University’s largest community, alumni (c. 600,000), leads fundraising in support of institutional priorities and stewards donors and alumni to generate measurable impact.
To Apply
Please submit your CV and covering letter addressing your suitability for this position by clicking on the ‘Apply’ link at the top of this page.
For further information about this position, please see the Position Description hyperlinked below or contact Emily Kaye (Senior Contingent Talent Advisor) via email [email protected].
Position Description - Executive Assistant to CAO
Please note, if you are viewing this advert from an external site, please click ‘apply’ and you will be redirected to RMIT's Jobs website to access the Position Description at the bottom of the page. Due to recent upgrades, position description links may not work on LinkedIn advertisements.
#LI-Hybrid
RMIT is an equal opportunity employer committed to being a child safe organisation. We are dedicated to attracting, retaining and developing our people regardless of gender identity, ethnicity, sexual orientation, disability and age. Applications are encouraged from all sectors of the community, and we strongly encourage applications from the Aboriginal and/or Torres Strait Islander community.
In line with RMIT University’s commitment to a safe, respectful and inclusive environment, from 1 January 2026, the University will also consider gender-based violence (GBV) risk factors as part of our recruitment processes. All applicants will be required to complete a gender‑based violence declaration in accordance with the National Higher Education Code to Prevent and Respond to Gender-based Violence. Preferred candidates will also be required to undertake relevant pre‑employment background checks, including Working With Children Checks. Information provided will be treated confidentially and considered only for its relevance to the role and RMIT’s safety obligations.
At RMIT, we are committed to supporting adjustments throughout the recruitment and selection process, as well as during employment. We actively support and encourage people with disability to apply to RMIT (including alternate formats of application forms). To discuss adjustment requirements, please contact Dani, via [email protected] or visit our Careers page for more contact information - https://www.rmit.edu.au/careers.
We are a Circle Back Initiative Employer – we commit to respond to every applicant.
Skills Required
- Demonstrated experience providing high-level executive and administrative support to a senior executive or equivalent in a university or similar large, complex organization, including diary and travel management, correspondence, document development, information management, and stakeholder liaison.
- Ability to work effectively, flexibly, and collaboratively with colleagues within and beyond the immediate work unit.
- Commitment to quality and continuous improvement, with the ability to interpret and apply policies, procedures, and systems, provide advice, and implement creative solutions.
- Ability to work independently, use initiative, prioritize tasks, meet deadlines in a demanding environment, and maintain strong attention to detail and quality assurance.
- Strong organizational, interpersonal, oral, and written communication skills, including the ability to liaise effectively on complex, sensitive, and confidential matters.
- Analytical and problem-solving skills, including the ability to develop and implement innovative and creative solutions.
- High-level computer skills using Word, Excel, PowerPoint, booking and reconciliation systems, internet, and email.
- Successful completion of a Working With Children Check and National Police Check.
What We Do
RMIT University is a global university of technology, design, and enterprise that focuses on industry-connected learning and research.
