Executive Assistant

Ramsay Health Care is the largest private hospital operator in Australia. Ramsay Health Care currently manages 5 hospitals across Perth and Adelaide caring for both public and private patients across a network of private facilities and public-private partnerships.

Ramsay provides high quality healthcare to millions of people each year through a network of hospitals, clinics and services in Australia, Europe and the United Kingdom. 

This is an exciting opportunity to support the state Operations Executive Manager for Western Australia and South Australia.

You will work closely with us to provide outstanding administrative support to the senior Executive for WA and SA. Be a key player in ensuring our operations run smoothly and efficiently, with excellent communication, governance and professionalism.

Duties will include, but not limited to:

• Coordination of Executive schedules and calendar management
• Coordination of meetings for Executive team and committees, including preparing agendas, electronic minutes and management of confidential documents
• Provide confidential and efficient secretarial services in relation to the flow of information to and from the office of the relevant Executive member/s
• Provide timely and accurate information in response to queries by stakeholders, patients, visitors and other customers
• Effectively and efficiently liaise with all levels of staff and various other organisations
• Responsibility for document creation, revision and control
• Prepare, format and deliver documents to the appropriate parties as directed by the relevant Executive member/s
• Assisting with producing and distributing communications to staff and doctors
• Support the leadership team with project management and initiatives as assigned by the executives i.e: new system rollouts
• Planning and execution of events and maintaining event calendars
• Collaborate with departments to collect and feature important information for staff newsletters for both sites
• Booking and coordinating Executive travel
• Ordering of stationary and other no-clinical supplies
• Executive team expense reconciliation 
• Assist new members of staff with orientation 
• Be involved and support continuous improvement projects and audits being undertaken in the department and the organisation
• Assist in compiling data and generating reports to track initiatives
• Provision of hospitality for Executive guests & visitors
• Other administrative tasks as required including proofing documents

About You

To succeed in this role, you will demonstrate prior experience supporting an executive or team, ideally within a hospital setting.

You will also bring;

• A high degree of professionalism, with excellent verbal and written communication skills 
• A positive attitude and a high degree of self-confidence, with the ability to engage seamlessly with stakeholders at all levels 
• Outstanding personal efficiency with high level capacity to multitask and managing priorities and deadlines
• Experience in a similar role working closely with senior executive
• Advanced proficiency with IT systems and Microsoft Office including; Outlook, Word, Excel and PowerPoint. Basic graphic design skills would be a bonus
• Flexibility to meet variable work hour demands

What’s in it for You:

At Ramsay, we care for our people by offering benefits that truly support your career, wellbeing and lifestyle, including:

• Grow your career with recognition programs, employee referral bonuses, scholarships, free access to LinkedIn Learning and the Ramsay Leadership Academy
• Save more every day with Ramsay Rewards, giving you exclusive deals at 100+ retailers, restaurants, travel providers and more
• Enjoy peace of mind with lower hospital cover costs and higher extras limits on services like General and Major Dental, plus pharmacy and allied health discounts
• Find balance through flexible rostering options, flexible leave and access to free, confidential counselling and wellbeing support 24/7
• Increase your take-home pay through salary packaging and novated leasing, plus discounts on leisure travel, gyms and lifestyle services.

Why Join Ramsay:

At Ramsay Health Care, “people caring for people” is at the heart of everything we do. We are:

• Australia’s largest private hospital operator, with over 74 sites and 35,000 staff
• A values-led workplace where you’ll be supported personally and professionally
• A place with flexible, permanent and career-growth opportunities nationwide.

• Must provide or complete a National Police Check conducted within the previous 12 months.
• According to the role, Ramsay may require a Working-With-Children Check and proof of immunisation against infectious diseases.

Apply:

Ready to feel cared for while you care for others? Apply today and join us at Joondalup Health Campus. All applications must be lodged online.

Applications close: 26th August 2026

Reference number: JR114989

Please Note:

Ramsay Health Care is committed to Child Safety. Details of our commitment are set out in our Code of Conduct, available at www.ramsayhealth.com.au.

Applications made by recruitment agencies will not be considered.