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Job Title:Executive Assistant
Primary Job Posting Location:
Macon, GA 31207Additional Job Posting Locations:
(Other locations that this position could be based)
Job Details:Mercer University's Office of the Provost is searching for an Executive Assistant on the Macon, Georgia campus.
Responsibilities:
The Executive Assistant is responsible for providing direct administrative support to the Vice Provosts. Additionally, this position is responsible for coordinating administrative functions of the office; is the first line of communication for incoming calls and inquiries; and providing coordination and planning assistance for university functions, projects, websites, and assessment measures headed by the Office of the Provost. A high degree of confidentiality is required.
Duties include, but are not limited to:
Assist in the reconciliation of budgets related to the Provost's Office
Assist with coordination and implementation of many highly visible University functions and events
Coordinate schedules and record minutes for numerous University committees
Coordinate monthly reconciliation of purchasing card statements
Maintain electronic filing system
Coordinate complex schedules and calendars
Manage incoming phone calls
Manage highly sensitive correspondence and documentation
Oversee day-to-day operations and management of the Godsey Administration Building, 3rd floor
Provide direct administrative support to the Provost as needed
Provide high-level administrative support to the Vice Provosts
Supervises part-time student worker
Qualifications:
A bachelor's degree from an accredited college/university and one year of prior administrative support experience are required. In lieu of education, equivalent directly relevant experience will be considered. Candidates must be able to use MS Word, Excel, PowerPoint, Publisher, and Acrobat PDF maker. Additionally, candidates must possess the ability to learn various enterprise systems (i.e. Workday).
Knowledge/Skills/Abilities:
Ability to type quickly and with good accuracy to prepare correspondence, reports, and other items efficiently.
Proficiency in Microsoft Word and Excel to support individuals.
Working knowledge of PowerPoint and Publisher to support presentations, graphic design, and website maintenance.
Good interpersonal communication skills to interact with high-level administrative officers both inside and outside of Mercer University.
Ability to maintain discreteness and confidentiality to ensure appropriate handling of sensitive and confidential matters.
Background Check Contingencies:
- Criminal History
- Credit Check
Document Attachments:
- Resume
- Cover letter
- List of three professional references with contact information
About Mercer University
Founded in 1833, Mercer University is a distinguished private institution recognized for its commitment to academic excellence, leadership development, and community engagement. With campuses across Georgia, Mercer’s twelve schools and colleges offer a wide range of undergraduate, graduate, and professional programs. The university cultivates a close-knit, student-centered environment where innovation, service, and personal growth are deeply valued. Mercer’s employees are at the heart of its mission, dedicated to advancing innovation, supporting student success, and strengthening both our local and global communities through service. At Mercer, we believe in the power of relationships and the importance of in-person collaboration. Accordingly, our employees are expected to serve in-person as it fosters real-time problem solving, mentoring, and the meaningful connections that strengthen both our work and service to our students and the broader university community.
Why Work at Mercer University
Mercer University offers a variety of benefits for eligible employees including comprehensive health insurance (for self and dependents), generous retirement contributions, tuition waivers, paid vacation and sick leave, technology discounts, schedules that allow for work-life balance, and so much more!
At Mercer University, a Bear is more than a mascot: it's a frame of mind that begins with a strong desire to make the most out of your career. Mercer Bears do not settle for mediocrity or the status quo. If you're seeking an environment where your passion and determination are embraced, then you want to work at Mercer University.
For more information, please visit: https://hr.mercer.edu/prospective-employees/
Scheduled Weekly Hours:37.5
EEO/Veteran/Disability
Skills Required
- Bachelor's degree from an accredited college/university or equivalent directly relevant experience
- One year of prior administrative support experience
- Proficiency with Microsoft Word
- Proficiency with Microsoft Excel
- Working knowledge of Microsoft PowerPoint
- Working knowledge of Microsoft Publisher
- Ability to use Acrobat PDF maker
- Ability to learn and use enterprise systems (e.g., Workday)
- Ability to type quickly and with good accuracy
- Good interpersonal communication skills for interacting with senior administrators
- Ability to maintain discretion and confidentiality handling sensitive information
- Subject to background checks (criminal history and credit check)
What We Do
Mercer University is a private research university based in Macon, Georgia. Founded in 1833, it is the oldest private university in the state, enrolling over 9,000 students across 12 colleges and schools. The university focuses on providing undergraduate, graduate, and professional education, while promoting academic research and its practical application in service to others.
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