About AbbVie
AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas including immunology, oncology and neuroscience - and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at www.abbvie.com. Follow @abbvie on LinkedIn, Facebook, Instagram, X and YouTube.
Job DescriptionAbbVie Switzerland is looking for an Executive Assistant to provide high-level administrative, organizational, and coordination support to the General Manager, the Affiliate Leadership Team (ALT), and the Country Affiliated Team (CAT).
This role plays a key part in ensuring smooth day-to-day operations, supporting internal communications and meetings, and contributing to selected strategic projects across the affiliate.
Key Responsibilities
Support to the General Manager
- Manage administrative tasks, including travel and expense arrangements
- Oversee the day-to-day administration of the General Manager’s office
- Plan and coordinate meetings, visits, and business exchanges
- Organize all-employee town halls, virtual meetings, and related logistics
- Support culture and communications activities in collaboration with External Affairs
- Review contracts and purchasing documents, and create purchase orders to support approvals
- Administer corporate legal documents and processes, including Powers of Attorney and Annual Reports
- Support crisis management administration and liaise with EMEA Regional Security
- Coordinate CAT meetings, including agenda preparation and minute taking
Support to the Affiliate Leadership Team
- Support the onboarding of new ALT members
- Plan and coordinate ALT meetings
- Prepare agendas and minutes for ALT meetings
- Provide administrative and organizational support to the HR and Finance teams, as well as selected business leaders, including the Market Access Director, External Affairs Director, and Compliance Manager
- Coordinate in-house assistant meetings
Selected Strategic Projects
Take ownership of selected key affiliate projects, which may vary depending on business needs. Examples include:
- Leading the organization of AbbVie Well-being Week
- Supporting company-wide conferences and cycle meetings
- Coordinating the company awards process, including nominations in collaboration with the ALT
- Commercial education or equivalent professional qualification
- Minimum 3 years of experience in a senior administrative role, preferably in pharma or a similar environment
- Strong customer focus and service mindset
- Excellent time management and prioritization skills
- Ability to perform well under pressure and handle stress with professionalism
- Business fluent in German, English, and French
- Strong understanding of company business and operations is a plus
Critical Skills Required
- Excellent communication skills
- High level of integrity and discretion
- Strong organizational skills with the ability to anticipate needs and plan ahead
- Flexibility in managing changing priorities and workloads
- Ability to balance multiple priorities effectively
- Self-driven, detail-oriented, and proactive
- Able to adapt to different stakeholder levels and seniorities
- Solutions-oriented mindset
- Comfortable making decisions and acting in ambiguous situations with limited information
AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives and serving our community. Equal Opportunity Employer/Veterans/Disabled.
US & Puerto Rico only - to learn more, visit https://www.abbvie.com/join-us/equal-employment-opportunity-employer.html
US & Puerto Rico applicants seeking a reasonable accommodation, click here to learn more:
https://www.abbvie.com/join-us/reasonable-accommodations.html
Skills Required
- Commercial education or equivalent professional qualification
- Minimum 3 years of experience in a senior administrative role
- Experience in pharmaceutical or similar environment
- Business fluent in German, English, and French
- Strong customer focus and service mindset
- Excellent time management and prioritization skills
- Ability to perform well under pressure and handle stress professionally
- Excellent communication skills
- High level of integrity and discretion
- Strong organizational skills with ability to anticipate needs and plan ahead
- Flexibility in managing changing priorities and workloads
- Self-driven, detail-oriented, and proactive
- Comfortable making decisions and acting in ambiguous situations with limited information
- Strong understanding of company business and operations
AbbVie Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about AbbVie and has not been reviewed or approved by AbbVie.
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Retirement Support — 401(k) contributions include a dollar-for-dollar match up to 6% plus an additional annual company contribution tied to age and service. Company-paid life insurance and other financial protections further strengthen long-term security.
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Parental & Family Support — Paid leave programs include up to 12 weeks at 100% for parental leave and separate paid caregiver leave, with eligibility after six months where noted. Adoption and surrogacy reimbursements and family-building resources add further support.
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Healthcare Strength — Health coverage begins on day one with medical, dental, vision, mental health, and prescription benefits, and preventive care covered at 100%. Options such as HSAs/FSAs and coverage for spouses/domestic partners and children up to age 26 broaden accessibility.
AbbVie Insights
What We Do
AbbVie is a global biopharmaceutical company focused on creating medicines and solutions that put impact first — for patients, communities, and our world. We aim to address complex health issues and enhance people's lives through our core therapeutic areas: immunology, oncology, neuroscience, eye care, aesthetics and other areas of unmet need.
