Job Summary
Menorah Park of CNY is seeking a highly organized and proactive Executive Assistant to support the company's strategic initiatives and daily operations. This dynamic role requires a detail-oriented professional with exceptional administrative skills, technical proficiency, and the ability to manage multiple priorities seamlessly. As the right hand to the CEO, you will facilitate efficient communication, coordinate complex schedules, and ensure smooth office operations. Your energetic approach and dedication will empower our leadership team to focus on high-impact projects and company growth.
Duties
- Manage and coordinate the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements with precision and foresight
- Prepare, proofread, and transcribe correspondence, reports, presentations, and meeting notes to ensure clarity and professionalism
- Attend Board Meetings and type up minutes
- Organize and plan company events, meetings, and conferences from logistics to execution, ensuring all details are flawlessly handled
- Handle incoming calls with professionalism using multi-line phone systems; direct inquiries appropriately while maintaining excellent phone etiquette
- Oversee office management tasks such as filing, data entry, bookkeeping
- Facilitate project coordination by tracking deadlines, preparing agendas, and collaborating with teams across departments to meet objectives
- Utilize video conferencing software like Zoom or Microsoft Teams for virtual meetings; troubleshoot technical issues promptly to ensure seamless communication
- Support personal assistance needs for the CEO including managing confidential information, personal appointments, and special requests.
Skills
- Demonstrated experience as an executive assistant supporting and senior leadership in a fast-paced environment
- Strong organizational skills with the ability to prioritize tasks efficiently while managing multiple projects simultaneously
- Proficiency in productivity software such as Microsoft Office (Word, Excel, PowerPoint), Google Workspace (Gmail, Calendar), and Microsoft Outlook Calendar
- Excellent written and verbal communication skills with a keen eye for proofreading and transcription accuracy
- Experience coordinating events from inception to completion with attention to detail and logistical planning expertise
- Ability to work collaboratively with diverse teams while maintaining professionalism in all interactions
- Strong customer service orientation coupled with exceptional phone etiquette and interpersonal skills
Join our team as an Executive Assistant to the CEO if you thrive in a vibrant environment where your organizational talents make a real impact! Bring your energy, precision, and proactive mindset to support our leadership in achieving extraordinary results.
Skills Required
- Experience as an executive assistant supporting senior leadership
- Manage CEO calendar, schedule meetings and travel arrangements
- Prepare, proofread, and transcribe correspondence, reports, presentations, and meeting notes
- Attend Board Meetings and take/type minutes
- Organize and plan company events, meetings, and conferences
- Experience using multi-line phone systems and professional phone etiquette
- Office management skills including filing, data entry, and bookkeeping
- Project coordination, tracking deadlines, and preparing agendas
- Proficiency with video conferencing software and troubleshooting (Zoom, Microsoft Teams)
- Proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace (Gmail, Calendar), and Outlook Calendar
- Excellent written and verbal communication, proofreading and transcription accuracy
- Ability to handle confidential information and provide personal assistance to the CEO
- Ability to work collaboratively with diverse teams and strong customer service orientation
What We Do
Menorah Park is a non-profit, demonstrated leader in health care as the premier destination in Northeast Ohio for those who desire high quality care for loved ones and superior health and wellness services for adults as they age. For more than a century, Menorah Park Center for Senior Living has maintained a mission to provide individualized, quality services that meet the wide-ranging and changing needs at every stage of the aging process.
