Executive Assistant

Owens & Minor is a global healthcare solutions company providing essential products, services and technology solutions that support care delivery in leading hospitals, health systems and research centers around the world. For over 140 years, Owens & Minor has delivered comfort and confidence behind the scenes, so healthcare stays at the forefront, helping to make each day better for the hospitals, healthcare partners, and communities we serve. Powered by more than 14,000 teammates worldwide, Owens & Minor exists because every day, everywhere, Life Takes Care™.

Global Reach with a Local Touch

• 140+ years serving healthcare

• Over 14,000 teammates worldwide

• Serving healthcare partners in 80 countries

• Manufacturing facilities in the U.S., Honduras, Mexico, Thailand and Ireland

• 40+ distribution centers

• Portfolio of 300 propriety and branded product offerings

• 1,000 branded medical product suppliers

• 4,000 healthcare partners served

Benefits

• Comprehensive Healthcare Plan - Medical, dental, and vision plans start on day one of employment for full-time teammates.

• Educational Assistance - We offer educational assistance to all eligible teammates enrolled in an approved, accredited collegiate program.

• Employer-Paid Life Insurance and Disability - We offer employer-paid life insurance and disability coverage.

• Voluntary Supplemental Programs – We offer additional options to secure your financial future including supplemental life, hospitalization, critical illness, and other insurance programs.

• Support for your Growing Family – Adoption assistance, fertility benefits (in medical plan) and parental leave are available for teammates planning for a family.

• Health Savings Account (HSA) and 401(k) - We offer these voluntary financial programs to help teammates prepare for their future, as well as other voluntary benefits.

• Paid Leave - In addition to sick days and short-term leave, we offer holidays, vacation days, personal days, and additional types of leave – including parental leave.

• Well-Being – Also included in our offering is a Teammate Assistance Program (TAP), Calm Health, Cancer Resources Services, and discount programs – all at no cost to you.

Job Summary - Provides comprehensive administrative support to three executives with Owens & Minor. Provide day-to-day support exercising discretion with respect to prioritization of agenda items. Prepares highly sensitive executive materials and acts independently as project manager for projects as needed.

The anticipated salary range for this position is $75,000 - $85,000 annually. The actual compensation offered may vary based on job-related factors such as experience, skills, and education. This position is onsite at the Owens & Minor corporate office in Henrico, Virginia.

Core Responsibilities –
• Provides all administrative support functions for leadership and others as designated, including communications coverage, high volume travel coordination (including full itinerary creation), calendar and scheduling, expense reports and invoice processing, and payment records maintenance for external professional fees and services.
• Manages and maintains multiple calendars and coordinates a variety of complex meetings.
• Independently creates, edits, and/or prepares presentation materials for top-tier clients, executives and similar audiences.
• Prepares and reviews correspondence, notices, memoranda, and reports independently and/or at the direction of leadership within the team. Assists in answering questions and responding to requests directed to the leadership team.

Acts as a confidential assistant, preserving the confidentiality of organizational and teammate information. Assists with confidential and/or sensitive matters; provides explanation and support where needed.
• Acts as primary Project Manager for confidential projects as required to ensure seamless coordination of multiple resources and drive successful outcomes.
• Develops, coordinates, organizes and implements tracking systems to monitor leadership matters, projects, assignments, and deadlines. Creates and maintains databases, summaries, tables, and charts to facilitate effective and efficient completion of projects and assignments.
• Manages executive travel, coordination and support of executive meetings/events

Qualifying Experience –
• 5+ years' experience supporting executive level management.
• Excellent verbal and written and organizational skills.
• Must be an independent thinker and able to anticipate; and proactively initiate action to plan for go forward meetings.
• Great attention to detail; must be able to work with the highest level of confidentiality and discretion when required.
• Must be able to function in a fast-paced and at times, demanding environment.
• Advanced knowledge of Microsoft Office Suite – specifically Word, Excel, PowerPoint, and Teams

• Ability to work independently and handle multiple projects while meeting deadlines and time constraints.

If you feel this opportunity could be the next step in your career, we encourage you to apply. This position will accept applications on an ongoing basis.

Owens & Minor is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, sex, sexual orientation, genetic information, religion, disability, age, status as a veteran, or any other status prohibited by applicable national, federal, state or local law.