Executive Assistant

Careers that change lives start here. Medtronic is a global leader in healthcare technology with a Mission to alleviate pain, restore health, and extend life. Our 95,000 employees work across more than 150 countries to put patients first — developing innovative medical technologies that improve the lives of 72+ million patients each year. Your unique talents will help shape the future of healthcare while building a career grounded in purpose, growth, and impact.

A Day in the LifeMedtronic is a market leader, and our expanding portfolio delivers meaningful clinical and economic value for patients, customers, and healthcare systems. Be a part of a company that thinks differently to solve problems, make progress, and deliver meaningful innovations.
This position is an exciting opportunity to work with Medtronic's Diabetes business. Medtronic has announced its intention to separate the Diabetes division to promote future growth and innovation within the business and reallocate investments and resources across Medtronic, subject to applicable information and consultation requirements. This separation provides our team with a bold opportunity to unleash our potential, enabling us to operate with greater speed and agility. As a separate entity, we anticipate leveraging increased investments to drive meaningful innovation and enhance our impact on patient care.
This role will coordinate and manage executive scheduling, prepare and organize important strategic materials and plans, and support Leadership meetings. This role serves as the eyes and ears for the VP (Vice President), connecting organizations, projects, and critical business information, ensuring meetings and materials are efficient and effective and serves as a trusted partner to deliver against the priorities of the business. The dynamic nature of this role requires that the ideal candidate have exemplary time management skills and the ability to identify and anticipate the VP’s needs. Pro-actively analyses and performs complex and diverse administrative tasks that are closely related to the role and responsibilities of the VP.

Responsibilities may include the following and other duties may be assigned.

• Uses problem solving techniques, tact and discretion when handling calls, making travel arrangements, scheduling meetings and managing other requests

• Attending business meetings and providing meeting summaries

• Supporting VP’s operational tasks such as simple excel and presentation. Producing documents, briefing papers, reports and presentations

• Carrying out background research and presenting findings into subjects the VP is dealing with

• Organizing and attending meetings, and ensuring the VP is well-prepared for meetings; this may include overall arrangement and scheduling of meetings, preparing agenda, catering menus, room and equipment set up

• Organizing and dealing with incoming emails, meetings and post addressed to the VP; Welcoming and looking after visitors

• Organizing and maintaining the calendar and making appointments for the VP

• Managing budget monitoring, analyze and signal anomalies, handling expenses.

• Dealing with correspondence, making notes and minutes; · drafting reports and communicating messages to stakeholders

• Travel Arrangements - pre-planning where necessary. Spontaneous adjustments to travel, meetings or other requirements of the VP

• Devising and maintaining office systems to deal efficiently with meetings

• Organizing large-scale meetings/events on behalf of VP (Eg Townhalls, ELT meetings), managing logistics, working with cross functional teams to ensure execution of the meetings

• Work closely with other Executive Assistants across the globe, liaising and collaborating on projects as and when required

• Maintain and record personal records and documents to include but not limited to visa applications, travel document preparation etc.

Required Knowledge and Experience:

• Requires a minimum of 6 years of relevant experience.

• Solid experience in an administrative role reporting directly to a Senior Leader

• Excellent written and verbal communication skills

• Strong time-management skills and an ability to organize and coordinate multiple concurrent projects

• Proficiency with office productivity tools and an aptitude for learning new software and systems

• Flexible team player, willing to adapt to changes and unafraid of challenges

• Ability to maintain confidentiality of information related to the company and its employees

• Excellent organizational skills; attention to detail, ability to plan and prioritize

Travel Requirement:

Could have up to 20% travel as mostly decided by the VP

Physical Job Requirements
The above statements are intended to describe the general nature and level of work being performed by employees assigned to this position, but they are not an exhaustive list of all the required responsibilities and skills of this position. 

‌

Recruitment Fraud Alert 

We are aware of phishing scams targeting job seekers. Please keep the following in mind: 

Apply only through official Medtronic channels. All legitimate Medtronic recruiting communications come from approved Medtronic platforms and official @medtronic.com email addresses. 

Medtronic will never ask for payment or sensitive personal information (such as bank account or Social Security details) during early stages of the hiring process. Any such requests are not legitimate. 

If you receive a suspicious message claiming to be from Medtronic, do not respond, click links, or open attachments. 

If you have any questions, concerns regarding the authenticity of a communication alleged to have been made by or on behalf of Medtronic, please contact us immediately at [email protected]. 

‌

Benefits & Compensation

Medtronic offers a competitive Salary and flexible Benefits Package
A commitment to our employees lives at the core of our values. We recognize their contributions. They share in the success they help to create.  We offer a wide range of benefits, resources, and competitive compensation plans designed to support you at every career and life stage.
 

This position is eligible for a short-term incentive called the Medtronic Incentive Plan (MIP).