About Falcon Rappaport & Berkman LLP:
Falcon Rappaport & Berkman LLP is a full-service, rapidly growing, and entrepreneurial law firm focused on an interdisciplinary approach to the practice. Our team is composed of thought leaders across a variety of practice areas, including some of the nation’s leading voices on web3, taxation, and a variety of other fields. We bring together experts across all of our departments to achieve extraordinary results. With us, respect, appreciation, and quality of life come first and foremost. We care deeply about the people we bring into our firm and offer a unique emphasis on professional development, marketing, and overall balance. We work collaboratively across the entire firm to drive client success.
Position Overview:
The Executive Assistant delivers organized, proactive, and professional support to the Tax Department. This role demands exceptional communication, administrative, and multitasking abilities to ensure efficiency and accuracy in a fast-paced legal environment. The Executive Assistant plays a vital part in facilitating executive-level operations while upholding the highest standards of confidentiality in one of the fastest-growing departments at the Firm.
This position is overtime exempt; for eight months out of the year (January through August), it will be an approximately 45-50 hour per week position. For the remaining four months (September through December), it will be an approximately 50-55 hour per week position. While not guaranteed, the Firm has internal opportunities for growth and advancement for any person who excels in this role, although responsibility and compensation can increase within the role itself over time.
Key Responsibilities:
- Manage high volume of calendar appointments, schedule meetings with many participants both inside and outside the Firm, and coordinate travel arrangements.
- Serve as a liaison between executives, executive assistants on other teams, and internal/external stakeholders.
- Work closely with departmental project manager to ensure operational efficiency.
- Assist with billing, time entry, and expense reporting.
- Assist the Marketing and Business Development departments in coordinating firm events, meetings, conferences, and opportunity calls.
- Answer and direct phone calls; send messages to appropriate staff as needed.
- Maintain positive relationships with clients, vendors, and staff.
- Support special projects and initiatives alongside departmental leadership and Firm executives.
- Associate or bachelor’s degree preferred.
- Experience as an EA, preferably in a professional firm (law, accounting, consulting, brokerage, etc.).
- Ability to quickly pick up the jargon and other terminology used by the department.
- Excellent written and verbal communication skills.
- Strong organizational and time management abilities. Ability to multitask and thrive in a fast-paced environment.
- Ability to handle sensitive information with discretion.
- High proficiency in Microsoft Office Suite, particularly Word and Excel; ability to quickly pick up the particulars of the legal software the Firm uses.
- Familiarity with how artificial intelligence can be used to increase efficiency and accuracy of administrative tasks.
- Ability to prioritize tasks and manage time effectively in a fast-paced environment.
- Detail-oriented, thorough, and polished.
- Reliable and proactive with a bias toward action.
- Ability to work both independently and as part of a team, depending on what the situation calls for.
Skills Required
- Associate or bachelor's degree
- Experience as an executive assistant, preferably in a professional firm
- Ability to quickly learn department jargon and terminology
- Excellent written and verbal communication skills
- Strong organizational and time management abilities
- Ability to multitask and thrive in a fast-paced environment
- Ability to handle sensitive information with discretion
- High proficiency in Microsoft Office Suite, particularly Word and Excel
- Ability to quickly learn the firm's legal software
- Familiarity with using artificial intelligence to improve administrative efficiency and accuracy
- Ability to prioritize tasks and manage time effectively
- Detail-oriented, thorough, and polished
- Reliable and proactive with a bias toward action
- Ability to work independently and as part of a team
What We Do
Falcon Rappaport & Berkman LLP (FRB) is a full-service business law firm that combines the deep knowledge and understanding of attorneys who proudly advise clients seeking solutions to their most complex matters. At FRB, we have the audacity to go above and beyond. Every matter begins with a clear focus on our client’s goals. By incorporating the bigger picture of their challenges and aspirations, our fully integrated solutions create optimal results. This collaborative approach works because your success defines ours. The FRB team has a wide range of capabilities and works collaboratively to simplify complex inter-disciplinary matters in real estate, taxation, corporate and securities, litigation, trusts and estates, elder law, labor and employment, bankruptcy law, and intellectual property, as well as emerging areas which include blockchain technology and cannabis. FRB differentiates itself by: • Approaching matters with a level of depth and variety of skills unmatched by typical advisors • Following through on a firm-wide commitment to excellent service • Offering access to thought leaders in numerous areas of professional practice • Approaching engagements as a partnership with clients, rather than as a mere service provider FRB invites you to explore how its professionals can assist you across their areas of concentration. The interdisciplinary collaboration among FRB's lawyers allows the firm to achieve unparalleled outcomes for its clients that could only be secured through proficiency in multiple fields of law. CONTACT US: Long Island: (516) 599-0888 New York City: (212) 203-3255 New Jersey: (201) 794-7500 South Florida: (561) 726-8599 Newport Beach: (949) 333-8152 [email protected]
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