Wing Assistant

Executive Assistant (Software Development Industry )- PH

Posted 11 Days Ago

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Hiring Remotely in Philippines

Remote

70K-76K Annually

Senior level

Other

The Role

As an Executive Assistant, you will manage calendars, emails, travel logistics, meeting coordination, finance/admin tasks, and provide recruiting support for a software development company.

Summary Generated by Built In

About Wing AssistantWing Assistant is the world’s first on-demand B2B concierge service, redefining the "Future of Work" by connecting innovative companies with top-tier global talent. While we started with administrative support, we have rapidly evolved into a comprehensive talent solution. Whether our clients need specialized technical help, creative marketing minds, or operational experts—if they need support, we provide the highest quality candidates to deliver it.At our core, we are a tech-enabled platform that combines a sophisticated software experience with elite human intelligence. We serve a wide variety of industries, helping startups and established enterprises alike offload recurring work so they can focus on high-level growth.

List of tasks:

Calendar & Scheduling
• Scheduling internal calls
• Scheduling external calls (customers, candidates, vendors)
• Rescheduling conflicts
• Sending calendar holds
• Reviewing meetings in calendars to make sure everyone has RSVP’d, nothing has been scheduled over it, all the info is there
like zoom links etc.

Inbox Management
• Sorting and labeling emails
• Flagging priority emails
• Drafting responses for you to approve
• Following up on unanswered emails
• Unsubscribing from junk

Travel & Logistics
• Booking flights
• Booking hotels
• Restaurant reservations
• Managing changes/cancellations

Meeting & Coordination
• Creating meeting agendas
• Taking notes (or cleaning up notes)
• Tracking action items
• Sending follow-ups after meetings
• Updating project trackers

Recruiting Support
• Scheduling interviews
• Sending candidate communications
• Sending rejection or next-step emails
• Coordinating take-home assignments

Finance / Admin
• Uploading expenses
• Organizing receipts
• Vendor list maintenance
• Contract organization

Operations / Internal
• Updating Notion / internal docs
• Formatting documents and decks
• Creating templates
• Maintaining onboarding checklists
• Organizing shared drives
• Sending internal reminders (Slack, etc.)

Events & Offsites
• Venue research
• Booking spaces
• Coordinating catering
• Managing attendee lists
• Sending calendar invites
• Creating run-of-show docs

Software Tools and Platforms:
• Google Suite (Gmail, Google Drive, Google Sheet)
• Slack and Notion
• ChatGPT

Special Notes:

• Must be fluent in their command of the English Language
• Must be naturally organized, knows how to prioritize, must be keen to detail | A NECESSARY REQUIREMENT
• Must know when to ask questions when they don’t know what to do

Qualifications:

• Bachelor's degree

• At least 5-years experience as an Executive Assistant for International based Software company

• Excellent English communication skills, both written and verbal. (At least B2 level)

• Excellent phone, email, and instant messaging communication skills

• Solid organizational & time management skills

• Able to work on a graveyard shift

• Tech savvy & familiar with current technologies, like desktop sharing, cloud services, and VoIP

• Experience with word-processing software and spreadsheets (e.g., MS Office)

• Knowledge of online calendars and scheduling (e.g., Google Calendar)

• Proactive attitude & willingness to be trained

Technical Requirements:

• USB Headset with Noise Cancellation feature

• Working Webcam

• Main and backup computer: at least 1.8 GHz processor with at least 4GB RAM

• Main Internet Service Speed: at least 25 Mbps wired connection

• Backup Internet Service Speed: at least 10 Mbps

Benefits:

• Health Insurance (HMO)

• Performance Incentives

• Job Security and Stability

• Paid Training

• Inclusive Culture

• Upskilling Opportunities

• 100% Work-From-Home

• Exceptionally Supportive Team

• Opportunities for Career Growth

• Fun Work Environment

• Holiday & Overtime Pay

Assistant Schedule: 9AM - 6PM EST
Client's Industry: Software Development
Work Set-up: Full Time Remote
Salary: PHP 70,000 TO PHP 76,000/ month plus HMO

Please note:

• Only qualified candidates will be invited to take the assessment & scheduled for an interview.

Please whitelist the domains "lever.co" and "hire.lever.co" with your email provider to make sure you get our emails.

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The Company

HQ: Irvine, CA

431 Employees

Year Founded: 2018

What We Do

Wing provides SMBs, startups, and executives with top-tier remote talent to take over recurring work such as Social Media Management, Executive Assistance, Data Entry, Sales Calling, etc. Wing is your super affordable team member to whom you can delegate excess work while you do the important things to grow your business.