Executive Assistant to Sales VP's

HubSpot is looking for an Executive Assistant to support 1-2 of our EMEA Sales Vice Presidents. 

This role is based in Ireland, with a requirement for candidates to work in the Dublin office once a week (Thursdays) This person will report into 1-2 of our EMEA Sales Vice Presidents. 

Great candidates will be confident working autonomously, have excellent attention to detail, be proactive and adaptable in fast-paced environments.  Does that sound like you? Keep reading to learn more and apply now.

Role & Responsibilities

In this role, you’ll have the opportunity to support HubSpot’s 3 Sales VPs that are based in Dublin with their in day-to-day priorities, scheduling, and calendar management. You’ll collaborate closely with the Global Executive Sales Leadership team, executive assistants across the company, and key stakeholders. 

HubSpot is scaling quickly as a global, hybrid company and we’re looking for an executive assistant who will help our Sales VPs and executive team optimise time with your critical thinking and great organisation skills. This is an exciting opportunity for seasoned executive assistants looking for a new challenge.

Your core responsibilities would include:

• Managing the Sales VP's calendars; fielding and scheduling meeting requests using Google Calendar and partnering with the VP's to set expectations and priorities for the upcoming week.
• Organising travel; proactively owning logistics for executive travel, including booking flights, accommodations, etc.
• Supporting in-office meetings and events; you’ll be responsible for managing on-site logistics and requests for Sales VP's events or meetings (e.g. Board meetings) in HubSpot’s offices or local venues.
• Collaborating with HubSpot’s executive assistants and key stakeholders; being a team player with HubSpot’s executive assistants is a must. You’ll collaborate on executive calendars, prioritisation, and problem-solving. 
• Creating processes and systems to scale your work; for recurring meetings, business reviews, or projects, you proactively develop methods and documentation for how to get things done and drive efficiency. 
• Being comfortable with being on-site at the HubSpots Dublin office to support executive meetings, events, etc at least a couple of times per month. 

What We’re Looking For

• Prior experience supporting a C-level executive with administrative support and coordination in a professional setting
• Excellent attention to detail; you’re incredibly organised, proactive, and bring riggor to your work
• Ability to effectively prioritise and manage requests and needs, based on executive priorities
• Strong communication skills; you’re comfortable working with executives via written or verbal communication, and are clear in your communication
• Accountability as a HubSpot ambassador; in this role, you’ll be an extension of our EMEA Sales Leadership Team and HubSpot, so creating positive experiences and interactions with internal & external audiences is critical
• Savvy with collaboration tools including Google Suite, Slack, and Zoom
• Ability to navigate ambiguity and prioritise tasks in response to unexpected changes in priorities/requests
• Ability to take a proactive approach to tasks and be comfortable working with minimal instruction and guidance