As an Executive Assistant – Project & Programme Support at the ECCC, you will provide operational, administrative, and reporting support for the implementation and monitoring of Digital Europe Programme (DEP) and Horizon Europe (HE) programmes. Working in a fast-paced EU environment, you will collaborate closely with Programme Officers and external stakeholders to ensure the smooth management of the full project lifecycle.
You will:
- Provide operational and administrative support across the full project lifecycle, assisting with Grant Agreement preparation, amendments, and reporting
- Support project monitoring activities, including organizing project reviews and coordinating expert contracting and payments
- Handle reporting and data analysis by extracting data from internal IT systems, updating tracking tools, and contributing to briefings and performance monitoring
- Assist Programme Officers in day-to-day interactions and coordination with external stakeholders, coordinators, and beneficiaries
- Manage meetings and coordination tasks, which includes organizing events, drafting minutes, and supporting the preparation of internal procedures or guidelines
- Contribute to communication materials and presentations for info days, project kick-offs, and community events
Requirements:
- University degree of at least 3 years of study
- Professional experience in project assistance and administrative support roles
- Strong organizational and administrative skills with an ability to manage workloads efficiently
- Strong communication skills with a candidate-oriented attitude, fit for an international team environment
- Excellent command of English (C1 level or higher)
Considered a significant advantage
Professional experience with EU funding programmes, specifically Digital Europe Programme (DEP) or Horizon Europe (HE)
Studies in project management, public administration, or related fields
Good knowledge of Excel, database management, and experience working with reporting tools and data dashboards
Benefits:
- Full-time temporary role for one year, with possible extension based on operational needs
- Salary range: EUR 2,500–3,200 gross per month, depending on experience
- Opportunity to work in a prestigious EU Agency within a multicultural environment
- A position that supports work–life balance and professional development
We kindly invite you to submit your CV in English and in Europass format by 19th of July 2026.
For more information, click Apply or contact [email protected]
Skills Required
- University degree of at least 3 years of study
- Professional experience in project assistance and administrative support roles
- Strong organizational and administrative skills and ability to manage workloads efficiently
- Strong communication skills with a candidate-oriented attitude, fit for an international team environment
- Excellent command of English (C1 level or higher)
- Professional experience with EU funding programmes (Digital Europe Programme or Horizon Europe)
- Studies in project management, public administration, or related fields
- Good knowledge of Excel, database management, and experience with reporting tools and data dashboards
What We Do
Civitta is a leading independent management consultancy in Emerging Europe. Today, our company, headquartered in Tartu, Estonia, employs over 700 consultants and experts across 27 offices in 19 countries: Estonia Latvia Lithuania Poland Finland Denmark Belarus Ukraine Moldova Serbia Romania Slovakia Bulgaria North Macedonia Kosovo Armenia Sweden Georgia Uzbekistan We aim to bring the right minds together to challenge the boundaries and make meaningful changes for our clients. We cover a wide range of services, including management consulting, grants and project management, market research and customer data analytics, entrepreneurship support and startups, public policy and development. We also work beyond home markets – our flexible approach and international mindset have ensured the successful cooperation with clients in 40+ countries, resulting in 10000+ completed projects. What’s our approach? We deliver more. With an effective management model, we ensure that the money paid for our work is invested in the project, not into overheads. We ask the tough questions. We challenge our clients to achieve the challenge themselves. We like unconventional projects. We have an entrepreneurial mindset allowing us to be flexible and work with niche or unusual projects. We get the job done. We collect facts, analyze them and deliver fact-based results. We are practical and we aim for impact. We have Estonian roots. An unique Central and Eastern Europe & Nordics footprint stretching over 16 countries throughout Europe. #TheChallengerAdvisory
