Executive Assistant & Project Manager

Posted 8 Days Ago
Be an Early Applicant
Hiring Remotely in Hong Kong Special Administrative Region of China
Remote
Entry level
Logistics
The Role
Supports an EVP and business unit by managing strategic projects, cross-functional processes, action items, KPIs, reports, and performance tracking. Prepares executive presentations, briefing materials, management and board meeting content, and commercial, financial, and operational analyses. Coordinates stakeholders, follows up on work-plan execution, supports decision-making forums, and leads process-improvement initiatives. Requires strong project management, analytical, communication, stakeholder-management, and Microsoft Office skills.
Summary Generated by Built In
Description
  • Managing ongoing processes and supporting the EVP with strategic projects
  • Practicing cross-organizational issues, working with different interfaces in the Company
  • Prepare executive level materials such as presentations, reports, summaries, and briefing documents
  • Act as a central point among the BU team as well as internal stakeholders
  • Support strategic initiatives, special assignments, and ad hoc management projects as required.
  • Following the BU's and EVP’s planning and implementation of work plans
  • Monitoring, controlling and supporting tasks performance of the BU and reporting Countries
  • Follow up on action items and ensure timely execution of management decisions
  • Managing and monitoring KPIs of the BU and reporting Countries, analyzing the results and working with them to improve performance
  • Initiating and developing reports and tools in order to follow-up on the performance of the BU and reporting Countries
  • Support commercial, operational, and strategic processes through data coordination, documentation, and follow ups
  • Assist in preparing inputs for management meetings, reviews, and decision making forums
  • Preparing presentations and reference materials for the BU meetings, Management meetings, Board meetings and meetings with business partners
  • Analyzing commercial, financial and operational data as a basis for decision-making
  • Preparing ongoing reports of the BU’s activity for senior management presentations
  • Leading processes improvement initiatives in the Function
Requirements
  • Bachelor's Degree in Business related field
  • With relevant working experience in MNC preferred
  • With experience in the shipping / logistic industry preferred
  • With strong experiences in projects management
  • High level of analytical skills with strong stakeholders’ management
  • Excellent interpersonal & communication skills, ability to work as a team and build good working relationships with senior counter parts
  • Proactive, energetic & independent
  • Result oriented and quick response
  • Excellent in MS-Office tools, Excel and PowerPoint
  • Excellent command in spoken and written English

Skills Required

  • Bachelor's degree in a business-related field
  • Relevant working experience, preferably in a multinational corporation
  • Experience in the shipping or logistics industry
  • Strong project management experience
  • High-level analytical skills
  • Strong stakeholder management skills
  • Excellent interpersonal and communication skills
  • Ability to work as part of a team and build relationships with senior counterparts
  • Proactive, energetic, independent, results-oriented, and responsive
  • Excellent proficiency with Microsoft Office, Excel, and PowerPoint
  • Excellent spoken and written English
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The Company
HQ: Haifa
10,000 Employees
Year Founded: 1945

What We Do

Launched in Israel in 1945, ZIM (NYSE:ZIM) became a pioneer in container shipping in the early 1970’s, and has established itself as a leading global, asset-light container liner shipping company. We provide customers with innovative seaborne transportation and logistics services, covering the world’s major trade routes and focusing on select markets where we have competitive advantages and are able to maximize our market position. ZIM’s unique strategy as a digital-oriented, asset-light, global niche carrier offers distinctive advantages, allowing the company to provide innovative and premium customer-centric services while maximizing profitability. Through this focused strategy, enhanced digital tools, and a reputation as a top industry performer with high schedule reliability and service quality, ZIM is positioned to continue to expand its leadership and achieve best-in-class margins.

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