Executive Assistant to the President

Job Description Summary

Provides high-level administrative support to executives and management groups by executing the day-to-day operations of the business function(s). Manages projects, information requests, gathers materials for reports, prepares correspondence, receives visitors, arranges conference calls, and schedules meetings and travel. Able to work with minimum supervision and thrive under pressure. Proactive, resourceful, and efficient with high level of professionalism.

Job Description

Sandoz is going through an exciting and transformative period as a global leader and pioneering provider of sustainable Generic and Biosimilar medicines. 

Now as an independently listed company, Sandoz aims to increase its strategic focus, operate with greater agility, set clearer business objectives, enhance shareholder returns, and strengthen its culture for us, the Sandoz associates. This is an exciting time in our history, and by creating a new and ambitious path, it will provide a unique opportunity for us all, both professionally and personally.

Join us as a Founder of our ‘new’ Sandoz!

As the Executive Assistant to the President NA some of your responsibilities may include:

• General administrative support takes care of general administrative tasks and maintains the administrative processes also in case of absence of the line manager/team members.

• Takes over supervising for colleagues in the administrative area (e.g. apprentices, new employees etc.)

• Plan and coordinate administrative procedures and systems and devise ways to streamline processes.

• Acts as a liaison between the Executive, the President, the management team, private and public corporations and clients/customers at all levels.

• Responsible for project management for internal meeting projects, including hotel selection, contract negotiation, budget management, travel arrangements, and other logistics (i.e. workshops, National Meeting etc.)

• Handles inquiries for the Executive, drafts and coordinates correspondence and documents, and where appropriate, requests further analysis, clarification and/or delegates material for follow-up. 

• Coordinates and prepares materials and presentations for the Executive's meetings (including business reviews), utilizing Microsoft Office Suite tools.

• Analyzes problems and collaborates with appropriate resources to bring issue/problem resolution to Executive.

What you’ll bring to the role

Requirements

Required Experience/Qualifications:

• Minimum of 10 years’ experience supporting high level executive.

• Experience with SAP and SAP Supplier Relationship Management (SRM) systems preferred

• Experience in meeting management

• Excellent interpersonal skills and ability to be diplomatic and use tact. 

• Ability to multi-task, prioritize and meet deadlines.

• Experience preparing complex international itineraries and dealing with various time zones.

• Excellent oral and written communication skills.

• High-level competency with using the Microsoft office Suite, Expense system, Purchase orders and Share point knowledge.

• Critical thinking skills

• Ability to prioritize work across many partners

• Flexible and agile approach

• Excellent oral and written communication skills.

• High-level competency with using the Microsoft office Suite, Expense system, Purchase orders and Share point knowledge.

Position Location

This position will be located at the Princeton, NJ US Headquarters site and will not have the ability to be located remotely. 

Preference will be given to local candidates not requiring relocation.

Sandoz offers a generous employee benefits package that includes a competitive salary, health insurance coverage for medical, prescription drugs, dental and vision, a generous company match for retirement savings accounts, and generous paid time off.  We also follow a hybrid work policy that combines a mix of in-person and remote work to allow our employees flexibility in designing a schedule that works for our associates and the business.  The pay range for this position at commencement of employment is expected to be between $73,500 - $105,00 - $136,500USD Annual/year; however, while salary ranges are effective from 1/1/25 through 12/31/25, fluctuations in the job market may necessitate adjustments to pay ranges during this period.  Further, final pay determinations will depend on various factors, including, but not limited to geographical location, experience level, knowledge, skills, and abilities. The total compensation package for this position may also include other elements, including a sign-on bonus, restricted stock units, and discretionary awards in addition to a full range of medical, financial, and/or other benefits (including 401(k) eligibility and various paid time off benefits, such as vacation, sick time, and parental leave), dependent on the position offered. Details of participation in these benefit plans will be provided if an employee receives an offer of employment. If hired, employee will be in an “at-will position” and the Company reserves the right to modify base salary (as well as any other discretionary payment or compensation program) at any time, including for reasons related to individual performance, Company or individual department/team performance, and market factors.

On September 30, 2021, Sandoz entered into a 5-year Corporate Integrity Agreement. Certain positions will have responsibilities to support the execution and adherence to CIA obligations, CIA-related deliverables, and any relevant audit, monitoring or Independent Review Organization (IRO) remediation.

Sandoz - Notice at Collection to Employees Applicants 4.15.24[16].pdf

Why Sandoz?

Generic and Biosimilar medicines are the backbone of the global medicines industry. Sandoz, a leader in this sector, touched the lives of almost 500 million patients last year and while we are proud of this achievement, we have an ambition to do more! 

With investments in new development capabilities, state-of-the-art production sites, new acquisitions, and partnerships, we have the opportunity to shape the future of Sandoz and help more patients gain access to low-cost, high-quality medicines, sustainably.

Our momentum and entrepreneurial spirit are powered by an open, collaborative culture driven by our talented and ambitious colleagues, who, in return for applying their skills experience an agile and collegiate environment with impactful, flexible-hybrid careers, where diversity is welcomed and where personal growth is encouraged! 

The future is ours to shape!

Join our Sandoz Network: If this role is not suitable to your experience or career goals but you wish to stay connected to hear more about Sandoz and our career opportunities, join the Network here:  https://talentnetwork.novartis.com/sandoztalentpool

Sandoz EEO Statement:

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

Sandoz Reasonable Accommodations Statement:

Sandoz, Inc. is committed to working with and providing reasonable accommodation to individuals with disabilities. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or to perform the essential functions of a position, please send an email to [email protected] or call 1-609-422-4098 and let us know the nature of your request and your contact information. Please include the job requisition number in your message.

#Sandoz

EEO Statement:

The Novartis Group of Companies are Equal Opportunity Employers. We do not discriminate in recruitment, hiring, training, promotion or other employment practices for reasons of race, color, religion, sex, national origin, age, sexual orientation, gender identity or expression, marital or veteran status, disability, or any other legally protected status. 

Accessibility and reasonable accommodations

The Novartis Group of Companies are committed to working with and providing reasonable accommodation to individuals with disabilities. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or to perform the essential functions of a position, please send an e-mail to [email protected] or call +1(877)395-2339 and let us know the nature of your request and your contact information. Please include the job requisition number in your message.

Salary Range

$73,500.00 - $136,500.00

Skills Desired