Assistantly is a leading provider of highly vetted support talent, specializing in placing executive assistants and operators into dynamic, high-expectation client environments. We offer ongoing coaching and success management to ensure both our clients and team members thrive.
As an Executive Assistant, you will play a pivotal role in supporting senior leaders and driving operational excellence. You will be responsible for managing critical administrative functions, facilitating communication, and ensuring seamless day-to-day operations.
Key responsibilities include:
- Manage inboxes, calendars, scheduling, and follow-ups for executives
- Prepare documents, reports, and meeting notes to support decision-making
- Coordinate tasks, timelines, and daily priorities across multiple stakeholders
- Support light operations, project management, and reporting activities
- Conduct research to inform strategy and executive decisions
- Handle personal and administrative support items as needed
- Maintain effective communication flow between clients and stakeholders
- Operate from established SOPs while identifying and implementing process improvements
Requirements
- 3+ years of executive assistant or operations experience
- Experience working in fast-paced, high-expectation environments
- Experience owning and driving projects end-to-end, including timelines, dependencies, and stakeholder coordination
- Strong experience with Google Workspace
- Proficiency with common project management tools (Asana, ClickUp, Trello, Monday.com, Jira, Notion or similar)
- Proficiency with common AI tools (ChatGPT, Claude, Gemini, Perplexity, Grammarly or similar)
- Experience managing stakeholders including founders, clients, vendors, internal teams, and C-suite executives
- Business-fluent written and verbal English
- Based in the Philippines
- Available to work during US hours
- Quiet home workspace suitable for remote work
- Headset and webcam for remote meetings
- Backup internet and/or backup power for remote work continuity
Benefits
- Competitive pay above market rates
- Paid Holidays and PTO
- Part-time or Full-time positions tailored to your availability
- Performance, Tenure, and Health & Wellness bonuses
- Opportunities for professional development within the Assistantly community
- Be part of a vibrant and supportive community of professionals
Skills Required
- 3+ years of executive assistant or operations experience
- Experience working in fast-paced, high-expectation environments
- Experience owning and driving projects end-to-end, including timelines, dependencies, and stakeholder coordination
- Strong experience with Google Workspace
- Proficiency with project management tools (Asana, ClickUp, Trello, Monday.com, Jira, Notion or similar)
- Proficiency with AI tools (ChatGPT, Claude, Gemini, Perplexity, Grammarly or similar)
- Experience managing stakeholders including founders, clients, vendors, internal teams, and C-suite executives
- Business-fluent written and verbal English
- Based in the Philippines
- Available to work during US hours
- Quiet home workspace suitable for remote work
- Headset and webcam for remote meetings
- Backup internet and/or backup power for remote work continuity
What We Do
Assistantly is a virtual assistant staffing solution provider that helps businesses and individuals scale by providing remote talent for administrative, operational, marketing, and support roles. They focus on building 'Unicorn' teams through a proprietary vetting and onboarding process, offering end-to-end support including compliance, payroll, and performance monitoring to ensure long-term success for their clients.
