Executive Assistant (Perm & FTC)

Exciting Permanent and FTC opportunities for Dynamic Executive Assistants in London!

Are you a proactive, collaborative and highly organised Executive Assistant looking to support senior stakeholders in a global law firm? Do you have extensive Executive Assistant experience working within either Legal Service, Professional Services, Financial Services or Banking?

If you’ve answered yes to the above then we’d love to hear from you.

We're seeking talented individuals for both permanent and fixed term contracts to join our talented and collaborative team in London and provide exceptional administrative support.

The Role: As an Executive Assistant, you will be instrumental in providing top-tier Partner and Stakeholder support across a wide range of responsibilities. This role requires a blend of dynamism, professionalism and confidence, as you'll be an integral member of the team and will be responsible for gaining trust and building strong relationships.

Key Responsibilities:

• Proactive Support: Efficiently manage inboxes, travel arranging, diaries, and priorities, acting as a gatekeeper and first point of contact.

• Administrative Excellence: Draft high-quality correspondence, manage meetings, and oversee document and matter management.

• Financial Oversight: Handle billing cycles, manage WIP updates, and collaborate with the Billing team for effective financial management. (Practice group)

• Innovation: Maintains awareness of emerging AI capabilities relevant to the assistant role and contributes to continuous improvement and knowledge sharing across the team.

What We’re Looking For:

• Experience: Extensive Executive Assistant experience in either the Legal, Profession and financial Services.

• Skills: Advanced Microsoft Office skills, strong organisational capabilities, excellent time management and a thorough understanding of professional confidentiality.

• Attributes: Confident, adaptable, high level of Numeracy with excellent attention to detail and a strong communicator with the ability to anticipate issues and provide innovative solutions.

• Education & Experience: 5 GCSE’s including Maths and English grade A-C (4-9)

Ready to Make an Impact? If you’re a proactive and dynamic professional looking to join a team where you can truly make a difference, apply now and be part of an inclusive and diverse talented team!

Inclusion

Freshfields is an equal opportunities employer and all applications received by the firm will be considered by the firm on the basis of their merit alone and we welcome applications from all suitably qualified individuals regardless of background. All offers of employment will be conditional on the candidate having/securing the right to work in the UK and providing the firm with evidence of that right (as required by the Immigration, Asylum and Nationality Act 2006) prior to employment commencing.

Freshfields is a Ban the Box employer. We ask applicants to disclose criminal convictions only when a conditional job offer is made. A conviction does not automatically lead to withdrawal of the offer: we make decisions on a case by case basis and take a number of factors into account (eg the role you are applying for and the circumstances of the offence). You would have the opportunity to discuss the matter with us before we make a decision.