Executive Assistant & Administrative Support
- Provide high-level administrative support to the CEO and additional executives as needed.
- Manage calendars, schedule meetings, coordinate travel, and handle expenses.
- Prepare materials for meetings and ensure follow-through on action items.
- Manage and triage inbound requests, proactively prioritizing executive time and attention against strategic objectives.
- Coordinate recruiting logistics including interview scheduling, candidate communications, and onsite visit logistics.
Office & Facilities Management
- Manage office supplies, equipment, inventory, and general organization of the space.
- Serve as the first point of contact for visitors; manage front desk, mail, and deliveries.
- Coordinate with vendors for office services, maintenance, and equipment.
- Support shared office and tenant coordination to ensure a high-quality onsite experience.
- Serve as a friendly point of contact for guests, new tenants and hires during their initial visits and first weeks in the office
Team Events & Internal Coordination
- Assist in planning and executing team events, offsites, workshops, and internal meetings.
- Manage event logistics including scheduling, catering, space setup, and materials.
- Support a welcoming, well-run office culture through thoughtful coordination and execution.
- Provide logistical support to Venture Architect and Pod teams as required.
What We’re Looking For
- 5+ years experience as an Executive Assistant, Office Manager, or similar role.
- Strong organizational skills with exceptional attention to detail.
- Excellent written and verbal communication skills.
- Comfortable juggling multiple priorities in a fast-moving environment.
- Professional, warm, and service-oriented presence.
- Experience coordinating interviews, calendars, and events preferred
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What We Do
Roadrunner Venture Studios is a company creation factory. We co-found breakthrough deep-tech ventures with the nation’s most brilliant scientists, engineers, and innovators in Energy, Space, Clean Tech, Advanced Materials and Manufacturing, Quantum, and High Performance Computing. Our team gets involved at the earliest possible moment — often when a company is just a whiteboard scribble, a concept modeled in wire-frame, or as founders are puzzling through how to design a pitch deck or process payroll — and rapidly accelerates product development, commercialization, and recruitment. We are the ultimate company “starter-kit,” equipping our portfolio companies with everything they need to go from the kernel of an idea to a venture-backed growth engine. Our promise is clear: our founders leave our studio with a company, a check, a customer, and a team.
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