- Oversee office budget and expenses, including procurement of office supplies, equipment, and services, ensuring cost-effectiveness and adherence to company policies.
- Manage vendor relationships, negotiate contracts, and ensure quality service delivery for office-related services (e.g., cleaning, maintenance, IT support).
- Coordinate and organize team business travel, internal and external meetings, conferences, and company events, including scheduling, logistics, and catering arrangements.
- Ensure compliance with health and safety regulations and implement office policies and procedures to maintain a secure and productive workplace.
- Manage office space planning, renovations, and reconfigurations to optimize efficiency and accommodate business needs.
- Handle incoming and outgoing correspondence, including mail, couriers, and general inquiries, directing them to the appropriate personnel.
- Oversee the maintenance and repair of office equipment and facilities, ensuring all systems are in good working order.
- Support HR functions, including onboarding new employees, maintaining personnel records (including tracking annual leave entitlements and usage), coordinating employee health insurance and assisting with payroll administration as needed.
- Provide local on-the-ground support to the execution of other corporate functions, such compliance, finance, audit, and tax, in coordination with Mizuho | Greenhill’s corporate teams in New York, Tokyo and across Asia-Pacific,
- Implement and maintain efficient filing systems and data management processes.
- Act as a point of contact for internal and external stakeholders regarding office-related matters.
- Bachelor's degree in Business Administration, Office Management, or a related field preferred.
- Minimum of 5 years of progressive experience in office management, preferably within an SFC-regulated financial services or professional services environment.
- Proven experience across administrative functions within a regional or global firm.
- Excellent communication skills, both written and verbal, in English and Cantonese (Mandarin a plus).
- Strong organizational and time management skills with the ability to prioritize tasks effectively and manage multiple projects simultaneously.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong problem-solving abilities and a proactive approach to office operations.
- Demonstrated ability to work independently and as part of a team.
- Knowledge of local health and safety regulations.
- Experience with budget management and vendor negotiations.
- High level of discretion and confidentiality.
Greenhill & Co., Inc., part of Mizuho Americas, is focused on providing financial advice on significant mergers, acquisitions, restructurings, financings and capital raising to corporations, partnerships, institutions and governments globally. It acts on behalf of clients throughout the world from its offices in the Americas, EMEA, and APAC.
Skills Required
- Minimum of 5 years progressive experience in office management
- Proven experience across administrative functions within a regional or global firm
- Excellent written and verbal communication in English and Cantonese
- Mandarin language skills
- Bachelor's degree in Business Administration, Office Management, or related field
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Experience within an SFC-regulated financial services or professional services environment
- Strong organizational and time management skills
- Experience with budget management and vendor negotiations
- Knowledge of local health and safety regulations
- High level of discretion and confidentiality
- Ability to work independently and as part of a team
Mizuho Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Mizuho and has not been reviewed or approved by Mizuho.
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Healthcare Strength — Medical, dental, and vision coverage are characterized as strong, with plans described as excellent in multiple contexts. U.S. entities provide standard plan options and supporting programs that reinforce overall coverage quality.
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Retirement Support — A U.S. 401(k) program with employer contributions is available, indicating solid retirement support across entities. While formulas may vary by unit and year, the presence of an employer-funded component is a consistent feature.
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Parental & Family Support — Paid parental leave is described as meaningful, accompanied by programs that support childcare and eldercare. Flexible workstyles and family-focused resources broaden the depth of family support.
Mizuho Insights
What We Do
This is not your typical financial institution. It’s our people who make us a cut above. Here, every person is respected because of their differences, not in spite of them. We pride ourselves on a culture of purpose, passion and compassion. At Mizuho, we provide the stability of an international industry leader with the career trajectory of a growing business. Our steady, strategic growth gives our people at all levels rewarding degrees of responsibility and a richer work experience than a boutique firm or an established giant could offer alone. Working for Mizuho opens doors not just to a rewarding career with excellent prospects, but to lasting friendships with colleagues from diverse cultures. It’s the local expertise of our employees that makes our global network so powerful. By collaborating with colleagues and clients who have your same ambition, you can amplify your sphere of influence and base of knowledge as part of one of the largest—and growing—banks in the world. We’re all global citizens, and that’s why our company feels compelled to make an impact through more than just drawing up deals. We prove that it’s possible to do well and do good. We do right by our clients, our community and each other.
