Executive Assistant & Office Manager - Western Region

Title:

Executive Assistant & Office Manager - Western Region

Company:

Everest Insurance Company

Job Category:

Administration

Job Description:

Everest National Insurance Company, a member of the Everest Re Group, Ltd., has an opportunity available for an Office Manager/Receptionist at our Chicago office.
Responsibilities include but are not limited to the following:

• Manage the front desk by answering and routing incoming calls.
• Greet visitors and advise the appropriate party of their arrival. Direct guests to seating area and offer beverages.
•  Maintain and book schedule for conference room.
• Coordinate office meetings and events, arranging menus and delivery of food/beverages as needed including printing and binding of presentations, coordinating of events, and shipping of required materials.
• Serve as the local HR liaison to complete onboarding and termination which includes computer set up, Work station set up, Office ID”s, complete Silk Road documentation. Insure that all new employees are correctly set up and welcomed to Everest.
• Manage all associated expenses for the office including the review of invoices. Process invoices with the approval on the Regional Leader in a timely manner.
• Manage office inventory of supplies including computer equipment. Where required, process equipment returns back to Liberty Corner, NJ.
• Manage assigned M&D assignments to support both the Regional Leader and team. This would include printing & binding of presentations, coordinating of events, and shipping of required materials.
• Sort and distribute facsimiles and mail, coordinate the posting of mail and overnight packages
  • Work directly with corporate travel vendor to assist managers with travel arrangements.
  • Manage all associated expenses for the office including the review of invoices. Process invoices with the appropriate approval in a timely manner.
  • Assist with drafting correspondence as requested.
  • Assist in preparing expense reports as requested.
• Assist in drafting of reports, letters organization charts, etc. as requested.
• Manage the day to day services of the Chicago Office which includes copiers, telephones, kitchen, reception area, building and office ID’s, office supplies, etc.
• Liaise with our Corporate Services staff to ensure the following for the supported office; access cards for new staff and seating charts.
• Liaise with the Building management and Corporate Services to schedule service, maintenance, and inspection calls.  

Qualifications:

• Undergraduate degree preferred.
• 5-7 years or more of office manager, receptionist, office administration experience for large companies.
• Ability to effectively communicate and collaborate with a diverse range of people and job functions
• Professional demeanor and ability to remain calm under pressure
• Personal integrity, with the demonstrated ability to handle sensitive and confidential information.
• Extremely detailed and meticulous
• Advanced knowledge in Excel
• This position will require the individual to be on-site five days a week.

Our Culture 

At Everest, our purpose is to provide the world with protection. We help clients and businesses thrive, fuel global economies, and create sustainable value for our colleagues, shareholders and the communities that we serve. We also pride ourselves on having a unique and inclusive culture which is driven by a unified set of values and behaviors. Click here to learn more about our culture. 

• Our Values are the guiding principles that inform our decisions, actions and behaviors. They are an expression of our culture and an integral part of how we work: Talent. Thoughtful assumption of risk. Execution. Efficiency. Humility. Leadership. Collaboration. Diversity, Equity and Inclusion.  
• Our Colleague Behaviors define how we operate and interact with each other no matter our location, level or function: Respect everyone. Pursue better. Lead by example. Own our outcomes. Win together.  

All colleagues are held accountable to upholding and supporting our values and behaviors across the company. This includes day to day interactions with fellow colleagues, and the global communities we serve. 

For CA only:  The base salary range for this position is $60,000 - $80,000 annually. The offered rate of compensation will be based on individual education, experience, qualifications and work location.

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Type:

Regular

Time Type:

Full time

Primary Location:

Los Angeles, CA

Additional Locations:

Orange, CA

Everest is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion or creed, sex (including pregnancy), sexual orientation, gender identity or expression, national origin or ancestry, citizenship, genetics, physical or mental disability, age, marital status, civil union status, family or parental status, veteran status, or any other characteristic protected by law. As part of this commitment, Everest will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact Everest Benefits at [email protected].

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