We are looking for a highly proactive, organized, and tech-savvy Executive Assistant (EA) to partner directly with our head of Navan Travel Marketplace. In a fast-scaling technology and product organization, our leaders move at lightning speed—balancing product launch cycles, technical infrastructure reviews, engineering sprints, and cross-functional board meetings.
This is not a traditional administrative role. You will act as a strategic partner, gatekeeper, and operational engine. You will have a front-row seat to how our product and engineering decisions are made, managing the chaos behind the scenes so your executive can focus on building the future.
You are the ultimate force multiplier. You possess the high EQ required to navigate complex organizational dynamics, the project management skills to keep a global engineering and product team aligned, and the technology-fluency to understand how an AI-first product org operates
What You’ll Do:
- Calendar & Time Management (The Strategic Gatekeeper)
- Master the Calendar: Own and optimize an incredibly complex, shifting calendar across multiple time zones. Prioritize meetings ruthlessly, ensuring the executive is spending time on high-leverage activities while preserving critical blocks for "deep work" and product strategy.
- Context-Driven Scheduling: Learn the rhythms of a tech/product org (e.g., sprint planning, roadmap reviews, ship rooms, and board prep) to anticipate scheduling needs before they arise.
- Meeting Preparation: Ensure the executive is fully prepared for every meeting by gathering agendas, context, metrics, and pre-reading materials from product managers and engineering leads beforehand.
- High-Impact Event Planning: Own the end-to-end planning and execution of large-scale team events, including product/engineering offsites, hackathons, global all-hands meetings, or partnership events.
- Travel & Expense Management: Coordinate seamless, end-to-end global travel logistics (flights, hotels, transport) and manage timely expense reconciliation where applicable.
- Special Projects: Step in to manage ad-hoc operational projects, track action items from leadership meetings, and follow up with cross-functional partners to ensure deliverables stay on track.
- Executive Ghostwriting & Comm Management: Draft, edit, and proofread internal announcements, team updates, and Slack announcements on behalf of the executive. Keep a pulse on the cultural health of the tech and product org.
- Gatekeeping with Empathy: Act as a warm, professional, and accessible bridge between the executive and their global team of engineers, product managers, designers, external partners and cross-functional teams.
- Confidentiality: Handle highly sensitive information—including product roadmaps, personnel changes, and financial data—with absolute discretion and confidentiality.
What We’re Looking For:
- Tech & Product Literacy: You are deeply familiar with how modern tech companies operate. You know your way around tools like Slack, Google Workspace, Jira, Confluence, and modern AI productivity tools, and you understand tech terminology (e.g., sprints, deploys, roadmaps, APIs).
- Ruthless Prioritization & Ambiguity Mapping: You don’t get flustered by sudden changes. You can successfully navigate an ambiguous, hyper-growth environment and independently figure out the "how" when handed a goal.
- Exceptional Communication Skills: You have a sharp eye for detail and can draft executive-level communications that match the tone, clarity, and urgency of the organization.
- High Emotional Intelligence (EQ): You read the room well, anticipate needs before they are spoken, and build trusting relationships across all levels of the company—from junior engineers to C-suite executives.
- Experience: 5+ years of experience as an Executive Assistant, with at least 2+ years supporting an executive within a fast-paced technology, engineering, or product management organization.
Why You'll Love This Role:
- Deep Impact: Your organizational wizardry directly dictates how effectively our product and engineering leadership can execute. When they win, it's because you paved the way.
- Dynamic Environment: No two days are the same. You will move between high-level strategic planning sessions, creative offsite coordination, and rapid-fire problem-solving.
- Growth & Access: You will be embedded within the core engine of the company, gaining unparalleled exposure to product strategy, technical architecture debates, and executive decision-making.
For roles with on-target-earnings (OTE), the pay range includes both base salary and target incentive compensation. Target incentive compensation for some roles may include a ramping draw period. Compensation is higher for those who exceed targets. Candidates may receive more information from the recruiter.
Navan uses AI-assisted Automated Employment Decision Tool (Metaview) to assist with evaluating resumes against job qualifications for this role. All final decisions are made by human recruiters and hiring managers.
Human oversight: Metaview does not automatically reject candidates or make final hiring decisions. Our recruiters and hiring managers review all outputs and make the final hiring decision regarding every application.
Your rights: If you prefer to have your application reviewed without AI assistance, you may request a human evaluation by entering your email here. Your decision to do so will not affect how your candidacy is evaluated.
Please refer to our Candidate Privacy Notice for more information about our processing of personal data, and your rights.
Skills Required
- 5+ years as an Executive Assistant, including 2+ years supporting an executive in a fast-paced technology, engineering, or product organization.
- Proficiency with Slack
- Proficiency with Google Workspace (Gmail, Calendar, Docs, Sheets)
- Proficiency with Jira
- Proficiency with Confluence
- Familiarity with modern AI productivity tools
- Strong calendar and time management skills across multiple time zones
- Experience planning and executing large-scale team events, offsites, hackathons, and all-hands meetings
- Experience coordinating global travel logistics and expense reconciliation
- Exceptional written and verbal communication; executive-level drafting, editing, and proofreading
- High emotional intelligence, strong stakeholder management, and ability to handle sensitive/confidential information with discretion
- Project management skills to track action items, follow up with cross-functional partners, and drive deliverables to completion
What the Team is Saying
Navan Compensation & Benefits Highlights
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Healthcare Strength — Medical, dental, and vision coverage for employees and dependents are highlighted, with mental health resources such as Headspace included. This breadth of core health benefits signals strong baseline coverage.
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Leave & Time Off Breadth — Flexible vacation in the U.S., a company-wide year-end quiet week, and a U.K. policy listing five weeks of PTO point to generous time-away options. These elements indicate meaningful support for rest and recharge across regions.
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Parental & Family Support — Paid parental leave is specified as 16 weeks for the birthing parent and 10 weeks for the non-birthing parent. Clear, above-basic leave durations suggest solid family support.
Navan Insights
What We Do
Navan (Nasdaq: NAVN) is the leading all-in-one business travel, payments, and expense management platform that makes travel easy for frequent travelers. From finding flights and hotels to automating expense reconciliation, with 24/7 support along the way, Navan delivers an intuitive experience travelers love and finance teams rely on. See how Navan customers benefit and learn more at navan.com.
Why Work With Us
At Navan, we’re never satisfied with the status quo, and we know breakthrough ideas come from diverse perspectives. We are committed to cultivating a workplace that reflects the diversity of the customers we serve while fostering leadership and innovation.
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Navan Offices
Hybrid Workspace
Employees engage in a combination of remote and on-site work.
In-person connections is the foundation of Navan, the connections forged through face-to-face interactions improve company culture and what we can achieve together. We operate on a hybrid working model, which we define as four days a week in-office.
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