Executive Assistant – Multiple Openings

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Executive Assistant – Multiple Openings

Equal Opportunity Statement

The Governor’s Office is an equal opportunity employer committed to fostering a diverse, equitable, and inclusive workplace. We prohibit discrimination on the basis of race, color, national origin, religion, sex, sexual orientation, gender identity, marital status, age, veteran status, disability, or any other protected status under applicable law. We value diversity as a strength and strive to create an environment where all individuals can thrive and contribute fully to Oregon’s mission of public service.

About the Position

The Office of Governor Tina Kotek is seeking experienced and highly organized professional Executive Assistants to provide confidential executive and operational support to the Governor and senior advisors in their leadership and management of state agencies, boards, and commissions. 

This position is integral to the administration’s success, ensuring the coordination of internal and external communications, supporting policy initiatives, and facilitating the implementation of the Governors priorities.  These priorities affect nearly every resident in Oregon and are critical to the state’s governance and operational success.  The Executive Assistant may be assigned to any of the following key policy areas:

• General Counsel/Legal Team

• Behavior Health

• Education

• Executive Appointments

• Equity and Racial Justice

• Federal Affairs

• Health and Human Services

• Housing and Homelessness

• Natural Resources

• Operations

• Public Affairs and Communications

• Public Safety

• Regional Solutions

• Resilience/Emergency Management

• Wildfire

• Transportation

• Tribal Affairs

• Workforce, Economic Development, and Higher Education

Duties & Responsibilities:

• Manage multiple calendars, track and respond to scheduling requests, coordinate meeting logistics, and prepare agendas and documentation for policy-related meetings.

• Draft, edit, and finalize correspondence, reports and presentations to reflect the Governor’s priorities and strategic goals.

• Conduct thorough research and analysis on statewide issues.

• Prepare detailed findings and recommendations to inform discussions and guide policy staff.

• Facilitate the flow of information between the Governor’s Office, state agencies, boards, commissions, legislative branch, and external stakeholders.

• Monitor and track legislative bills introduced in the legislature related to assigned policy areas to ensure awareness of developments that impact the Governor’s priorities.

• Assist policy staff in executing initiatives by coordinating resources and monitoring progress toward objectives.

• Manage the process for timely policy advisor review of policy area enrolled bills, ensuring advisors have all necessary background information, context, and supporting materials.

What We Are Looking For

Minimum Qualifications:

Four years of staff-level experience providing administrative support to management. The experience must include technical or analytical duties in the management of program goals and objectives; performing program or project planning; preparing, monitoring, or controlling budgets; or performing research and providing analytical information and/or recommendations used in management decision making.

A Bachelor's degree in Business Administration, Management, Public Administration or a closely-related field may be substituted for up to two years of the required experience.

Desired Attributes:

• Government Experience: Experience working in federal, state, or local government.

• Communication Skills: Strong oral and written communication with diverse audiences, including those impacted by structural oppression, policymakers, agency leaders, advocates or other partners.

• Policy Application: Experience applying rules, policies, and procedures to specific work situations.

• Organization & Coordination: Ability to organize, coordinate, and manage complex details.

• Judgment & Confidentiality: Demonstrated experience in exercising good judgment, discretion, and confidentiality.

• Technical Proficiency: Experience using business tools, including Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams).

• Presentation Skills: Skill in presenting reports and recommendations.

• Research & Team Collaboration: Knowledge of organizational research and analysis methods, with the ability to build responsive relationships, work as a team member, and demonstrate time urgency, anticipation skills, and a strong personal touch.

Working Conditions

• Work is primarily performed in a professional office setting with frequent daily computer and office‑equipment use.

• Consistent and reliable attendance is essential to meet operational and statutory deadlines and may require extra hours on evenings, weekends and holidays during heavy workload periods, especially during legislative session.

Why Join Our Team?

Joining our team offers the opportunity to make a meaningful impact by supporting the Governor’s Office and contributing to Oregon’s mission of public service. You will work in a dynamic environment at the State Capitol, serving as the first point of contact for dignitaries, legislators, and key partners while gaining valuable experience in government operations and protocol.

• This position is eligible for hybrid, in-office work will be required.

• Work/life balance, 11 paid holidays a year, and a competitive benefits package.

• Advancement and learning opportunities that will help grow your career with the State of Oregon.

• Get There - Oregon’s easy-to-use carpool matching tool and trip planner.

Application Details and Instructions

• Visit the State of Oregon job opportunities webpage to submit your application. Please ensure the work history in your applicant profile is up to date and attach a current copy of your cover letter and resume.  If you are a current State of Oregon employee, you must apply through your employee Workday account.

• This announcement is for two (2), full-time, Executive Service, permanent, positions and will be used to establish a list to fill future vacancies as they occur.

• Please save a copy of this job announcement for reference, as it is not available for you to view after the announcement deadline. If you have questions about the announcement, or need an alternate format to apply, please contact the Recruiter, Nancy Karnas via email at [email protected] or via phone at 971-719-3083.

Additional Details

• Finalists will be subject to a computerized criminal history check. Adverse background data may be grounds for immediate disqualification.

• Agency does not offer visa sponsorship. Within three days of hire, applicants will be required to complete I-9 documentation and confirm authorization to work in the United States. If your employment authorization and documentation is contingent on sponsorship now or in the future, you will not meet Agency employment eligibility standards.

• Eligible veterans who meet the qualifications will be given veterans' preference. For more information, please visit Veterans Resources.

Helpful Links & Resources

How to Set Job Alerts | Workday Applicant FAQ | What You Need to Know to Get the Job

Oregon Job Opportunities Webpage | Classification and Compensation | Pay Equity

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