Marcus & Millichap is a dynamic real estate firm dedicated to delivering exceptional service to our clients. We are seeking a talented and motivated Executive Assistant / Marketing Coordinator to join our team. This role provides an exciting opportunity to contribute to various aspects of our business, including marketing, administrative support, and brokerage operations.
Key Responsibilities: Marketing & Administrative Support
- Prepare marketing proposals and presentation materials using existing templates or by creating new ones based on team feedback.
- Gather and analyze sales and rent comparables.
- Maintain a document management system for marketing deliverables and transaction-related materials.
- Respond to property information requests and manage email databases.
- Coordinate professional aerial photography and develop marketing packages.
- Use Adobe Creative Suite to create visually appealing marketing materials.
- Research property information on platforms like CoStar and LandVision.
- Market listings through email campaigns, social media platforms (LinkedIn, Facebook, Instagram, X), and listing sites (Crexi, CoStar).
- Update the team website with new listings.
- Utilize templates to create professional proposals, customizing details like net proceeds and fee structures.
- Conduct research using platforms such as CoStar, LandVision, and Crexi to identify comparable properties.
- Draft legally binding agreements (Representation and Purchase Agreements).
- Track and manage transaction pipelines using Marcus & Millichap’s proprietary software.
- Organize and compile due diligence materials.
- Monitor escrow timelines, coordinate closings, and manage post-closing activities (press releases, client gifts).
- Communicate effectively with clients, escrow officers, and title companies.
Proposals & Opinions of Value
Transaction Coordination
Qualifications:
- Experience: Minimum 3+ years in commercial real estate, transactions, or administrative roles (experience with contracts is a plus).
- Skills: Proficient in Adobe Creative Suite and Microsoft Office Suite (PowerPoint, Excel, Word, Outlook).
- Strengths: Strong organizational skills, attention to detail, and excellent written and verbal communication.
- Attributes: Team-oriented, reliable, adaptable, and self-motivated.
- Familiarity with marketing platforms like Constant Contact is a plus.
Top Skills
What We Do
Marcus & Millichap was founded in 1971 with the goal of being a new kind of company – one driven by long-term relationships and built on a culture of collaboration. We focus on bringing together specialized market knowledge, the industry's leading brokerage platform and exclusive access to inventory to achieve exceptional results for our clients, year after year.
Today, we are the industry’s largest firm specializing in real estate investment sales and financing, with over 80 offices and nearly 2,000 investment sales and financing professionals throughout the United States and Canada. In 2021, the firm closed 13,255 transactions with a sales volume of $84.4 billion.
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