The Executive Assistant supports the administrative needs of select Managing Director - Southern Europe. Specific responsibilities include: calendar management, travel coordination, expense processing, office management and meeting coordination. This role also collaborates with other administrative assistants and members of the Executive Committee.
Key Accountabilities
Calendar Management:
- Proactively manage daily calendars and resolve scheduling conflicts
- Prepare and maintain master calendar which includes departmental vacation schedules and travel schedules
Travel Coordination:
- Book and prepare comprehensive travel arrangements as needed (flights, hotels, car rentals, reservations)
- Create travel itineraries
- Prepare accurate expense reports through Concur
Communication:
- Communicate and liaise with the team to properly inform calendar and project management
- Create and compile detailed PowerPoint presentations for Senior management and general meetings
General Administration:
- Assist in the logistical preparation for meetings including reserving conference rooms, ordering meals, liaising with IT, etc.
- Assist in the organization of files
- Process invoices through accounts payable / expense
- Support ad hoc project requests
- Distribute mail and coordinate shipping with the mailroom
Qualifications
- 5+ years of previous administrative assistant with at least 2 years’ experience supporting a President/CEO
- Advanced Microsoft Office skills with an emphasis on Word, Excel and PowerPoint
- Must be discrete due to exposure of highly confidential client information
- Ability to multitask and prioritize workload
- Must have excellent organizational skills
- Strong communication skills
- Ability to work independently
- Former retail environment experience is preferred
- Fluent in Italian and English, a third language is considered a valuable plus
For new joiners for this role in Italy, the annual gross salary associated with this position starts from 38.000€. This is only the initial annual gross salary granted to this position. This figure has been determined based on objective and gender-neutral criteria and reflects the starting salary normally applicable to the position at the time of publication of this job posting. Actual salaries may vary based on factors such as your unique blend of experience and skills, start date and our current organizational needs. This role is also eligible for bonuses, subject to Tiffany's discretion and based on factors such as individual and/or organizational performance.
On top of legal benefits, further benefits are provided in accordance with current company policies.
This position is subject to the provisions of the collective bargaining agreement (CCNLTerziario, Distribuzione e Servizi) applicable to the role and applied by Tiffany & Co. in Italy.
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Skills Required
- 5+ years of administrative assistant experience
- At least 2 years supporting a President or CEO
- Advanced Microsoft Office skills, especially Word, Excel, and PowerPoint
- Discretion when handling highly confidential client information
- Ability to multitask and prioritize workload
- Excellent organizational skills
- Strong communication skills
- Ability to work independently
- Previous retail environment experience
- Fluency in Italian and English
- Third-language fluency
Tiffany & Co. Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Tiffany & Co. and has not been reviewed or approved by Tiffany & Co..
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Parental & Family Support — Paid parental leave and family-building supports such as adoption and surrogacy assistance are prominently featured. Additional paid family-care leave and supportive policies reinforce a family-forward package.
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Healthcare Strength — Core medical, dental, and vision coverage is emphasized as part of the standard offering. Inclusive coverage elements and health-related reimbursements are referenced in company materials.
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Wellbeing & Lifestyle Benefits — A holistic “My Tiffany” well-being ecosystem spans mental, emotional, physical, and financial support. A strong employee purchase program and charitable matching through Tiffany Cares add distinctive lifestyle value.
Tiffany & Co. Insights
What We Do
In 1837 Charles Lewis Tiffany founded his company in New York City where his store was soon acclaimed as the palace of jewels for its exceptional gemstones. Since then TIFFANY & CO. has become synonymous with elegance, innovative design, fine craftsmanship and creative excellence. During the 20th century fame thrived worldwide with store network expansion and continuous cultural relevance, as exemplified by Truman Capote’s Breakfast at Tiffany’s and the film starring Audrey Hepburn. Today, with more than 13,000 employees, TIFFANY & CO. and its subsidiaries design, manufacture and market jewelry, watches and luxury accessories – including more than 5,000 skilled artisans who cut diamonds and craft jewelry in the Company’s workshops, realizing its commitment to superlative quality. The Company operates more than 300 TIFFANY & CO. retail stores worldwide as part of its omni-channel approach. To learn more about TIFFANY & CO. as well as its commitment to sustainability, please visit tiffany.com.
