The Role
Executive Assistant supporting the European management team by coordinating communication, meetings, priorities, follow-up actions, cross-functional collaboration, business travel, and team events. The role structures information for decision-making, supports process implementation, tracks initiatives, and helps ensure consistent execution across Germany, France, the UK, and Benelux. It requires strong organization, discretion, prioritization, ownership, and the ability to work effectively in a multi-country business environment.
Summary Generated by Built In
Rain for Rent International is a leading provider of innovative fluid‑management solutions, recognized for its technical expertise, service quality, and strong commitment to safety and operational excellence.
Due to our ongoing growth, we are seeking an Executive Assistant (m/f/d) to support and contribute to our continued success.
Tasks
As our first Executive Assistant (m/f/d), you work closely with our management team to ensure smooth communication, clear priorities, and effective collaboration across our European business.
This is not a classic assistant role. You will actively coordinate, follow up, and help drive execution across teams in Germany, France, UK and the BeNeLux Region
Your Responsibilities
* Facilitate effective communication and alignment between the management team and key stakeholders across the organisation
* Ensure transparency of priorities, decisions, and ongoing initiatives
* Prepare and follow up on meetings, ensuring clear outcomes and next steps
* Support the implementation of new processes and ensure consistent execution across teams
* Act as a central coordination point between Shared functions such as finance, marketing etc. and our local Country Management
* Structure and consolidate information to enable efficient decision-making
\- Track key topics and ensure follow-through on agreed actions
\- Help simplify collaboration across countries and functions within a European setup
\- Coordinate and organize business travel for the management team, ensuring efficiency and reliability
* Help organizing Team Events
* Provide on-site support during key meetings or visits across European locations when needed
Requirements
Your Profile
* Experience in operations, executive assistance, project coordination, or a similar role
* Strong ability to prioritize tasks
* Strong organisational skills and the ability to structure complex topics
* You exhibit a proactive and solutions-oriented approach, with a keen eye for detail.
* You are highly discreet and maintain confidentiality in all matters.
* Proven ability to improve communication and collaboration across teams
* Hands-on mindset with a strong sense of ownership and reliability
* Ability to work in a multi-country, European business environment
* Basic understanding of organisational and regulatory complexity within Europe
Benefits
* 30 days of paid annual leave
* Additional days off for family or personal reasons
* Job bicycle / Job Ticket
Company pension scheme (_betriebliche Altersvorsorge_)
* Capital-forming benefits (_Vermögenswirksame Leistungen_)
* Access to online learning platforms
We welcome applications from people of all backgrounds, ages, genders, disabilities, and identities. What matters to us is your motivation and potential.
Interested? We look forward to getting to know you and discussing how you can grow with us.
Due to our ongoing growth, we are seeking an Executive Assistant (m/f/d) to support and contribute to our continued success.
Tasks
As our first Executive Assistant (m/f/d), you work closely with our management team to ensure smooth communication, clear priorities, and effective collaboration across our European business.
This is not a classic assistant role. You will actively coordinate, follow up, and help drive execution across teams in Germany, France, UK and the BeNeLux Region
Your Responsibilities
* Facilitate effective communication and alignment between the management team and key stakeholders across the organisation
* Ensure transparency of priorities, decisions, and ongoing initiatives
* Prepare and follow up on meetings, ensuring clear outcomes and next steps
* Support the implementation of new processes and ensure consistent execution across teams
* Act as a central coordination point between Shared functions such as finance, marketing etc. and our local Country Management
* Structure and consolidate information to enable efficient decision-making
\- Track key topics and ensure follow-through on agreed actions
\- Help simplify collaboration across countries and functions within a European setup
\- Coordinate and organize business travel for the management team, ensuring efficiency and reliability
* Help organizing Team Events
* Provide on-site support during key meetings or visits across European locations when needed
Requirements
Your Profile
* Experience in operations, executive assistance, project coordination, or a similar role
* Strong ability to prioritize tasks
* Strong organisational skills and the ability to structure complex topics
* You exhibit a proactive and solutions-oriented approach, with a keen eye for detail.
* You are highly discreet and maintain confidentiality in all matters.
* Proven ability to improve communication and collaboration across teams
* Hands-on mindset with a strong sense of ownership and reliability
* Ability to work in a multi-country, European business environment
* Basic understanding of organisational and regulatory complexity within Europe
Benefits
* 30 days of paid annual leave
* Additional days off for family or personal reasons
* Job bicycle / Job Ticket
Company pension scheme (_betriebliche Altersvorsorge_)
* Capital-forming benefits (_Vermögenswirksame Leistungen_)
* Access to online learning platforms
We welcome applications from people of all backgrounds, ages, genders, disabilities, and identities. What matters to us is your motivation and potential.
Interested? We look forward to getting to know you and discussing how you can grow with us.
Skills Required
- Experience in operations, executive assistance, project coordination, or a similar role
- Strong ability to prioritize tasks
- Strong organizational skills and ability to structure complex topics
- Proactive, solutions-oriented approach with strong attention to detail
- Discretion and ability to maintain confidentiality
- Proven ability to improve communication and collaboration across teams
- Hands-on mindset with a strong sense of ownership and reliability
- Ability to work in a multi-country European business environment
- Basic understanding of organizational and regulatory complexity within Europe
Am I A Good Fit?
Get Personalized Job Insights.
Our AI-powered fit analysis compares your resume with a job listing so you know if your skills & experience align.
Success! Refresh the page to see how your skills align with this role.
The Company
What We Do
Rain for Rent is a leading provider of temporary liquid handling solutions, specializing in the rental of pumps, tanks, filtration, and spill containment equipment. The company serves a diverse range of projects, including flood relief, construction site dewatering, sewer bypasses, and industrial plant turnarounds. Family-owned and operated since 1934, it leverages systems engineering expertise to provide cost-effective solutions across the US, Canada, and Europe.
