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The Legal Executive Assistant provides high‑level administrative, organizational, and project support to the Executive Vice President & General Counsel. This role ensures the smooth operation of daily legal workflows, manages sensitive information with discretion, and serves as a key point of coordination between the General Counsel, internal teams, and external partners.
Key Accountabilities/Deliverables:
Manage the General Counsel’s calendar, schedule meetings, coordinate travel, and prepare briefing materials for internal and external engagements.
Draft, edit, proofread, and format legal correspondence, memoranda, presentations, and reports. Maintain organized digital and physical filing systems.
Assist with contract intake, routing, signature processes, and tracking.
Prepare agendas, compile materials, and track action items for legal team meetings, board meetings, and cross‑departmental sessions.
Help maintain corporate records, support policy updates, assist with regulatory filings, and coordinate compliance training logistics.
Conduct basic legal and business research, compile background information, and prepare summaries for the General Counsel.
Serve as a professional point of contact for internal stakeholders, outside counsel, regulators, and vendors. Manage incoming inquiries and prioritize issues requiring the General Counsel ’s attention.
Process invoices, manage budgets and expense reports, coordinate document signatures, and support department-wide administrative needs.
Other duties as assigned.
Technical Knowledge and Understanding:
Strong writing, editing, and organizational skills.
Proficiency with Microsoft Office, document management systems, and e‑signature platforms.
Ability to handle confidential information with discretion.
Strong attention to detail and ability to manage multiple priorities.
Understanding of corporate governance processes preferred.
Experience:
Associate’s or bachelor’s degree preferred; legal administrative training preferred.
Experience supporting attorneys, executives, or legal departments.
Ability to manage multiple priorities in a fast‑moving, deadline‑driven environment.
Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over work authorization sponsorship now or in the future for this position.
#LI-Onsite
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At Core Specialty, you will receive a competitive salary and opportunities for professional development and advancement. We offer medical, dental, vision, and life insurances; short and long-term disability; a Company-match of 100% of a 6% contribution 401(k) plan; an Employee Assistance Plan; Health Savings Account, Flexible Spending Account, Health Reimbursement Account, and a wellness program
Skills Required
- Strong writing, editing, proofreading, and organizational skills
- Proficiency with Microsoft Office, document management systems, and e-signature platforms
- Ability to handle confidential information with discretion
- Strong attention to detail and ability to manage multiple priorities
- Experience supporting attorneys, executives, or legal departments
- Ability to work in a fast-moving, deadline-driven environment
- Associate's or bachelor's degree
- Legal administrative training
- Understanding of corporate governance processes
- Authorization to work for any employer in the United States without sponsorship
What We Do
Core Specialty, through its subsidiary insurers, offers a diversified range of property, casualty, and marine insurance products for small to mid-sized businesses. We have the capital to take on risk, the underwriting talent in place, decisive leadership team, infrastructure, and a proven track record of making things happen – fast! When you’re ready to solve your toughest insurance needs, we’re ready to get it done for you. We free customers up to focus on their business by taking the load of complicated specialty insurance off their hands. We break down the walls of bureaucracy to provide optimal underwriting solutions for brokers. We’re ready, equipped, and motivated to get the job done, efficiently and professionally, by empowering experts with what they need to move quickly on behalf of customers and their brokers. Our specialty focus is the essential part of our identity. It is at our core
