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Closing Date:
Type of Position:Management - Operations
Job Type:Regular
Work Shift:
Sponsorship Available:
Institution Name: University of Arkansas for Medical Sciences
The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.
UAMS offers amazing benefits and perks (available for benefits eligible positions only):
- Health: Medical, Dental and Vision plans available for qualifying staff and family
- Holiday, Vacation and Sick Leave
- Education discount for staff and dependents (undergraduate only)
- Retirement: Up to 10% matched contribution from UAMS
- Basic Life Insurance up to $50,000
- Career Training and Educational Opportunities
- Merchant Discounts
- Concierge prescription delivery on the main campus when using UAMS pharmacy
Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply link/button.
The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual preference, or pregnancy. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University’s Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.Persons must have proof of legal authority to work in the United States on the first day of employment.
All application information is subject to public disclosure under the Arkansas Freedom of Information Act.
For general application assistance or if you have questions about a job posting, please contact Human Resources at [email protected].
Department:RESH | Associate VC
Department's Website:
Summary of Job Duties:The Executive Assistant will provide administrative and office support for the UAMS Division of Research and Innovation. The role will maintain calendars, schedule appointments, arrange travel, and coordinate meetings and event planning for both the Associate Vice Chancellor for Research and the Assistant Vice Chancellor for Research Compliance, reporting jointly to both.
The Executive Assistant will provide general office management functions for the division. This is inclusive of ordering supplies, requesting services, completing requisitions, renewing memberships and assisting with travel arrangements. This role will have a dotted-line reporting to the Division Chief of Staff for financial planning related tasks.
The Executive Assistant must have strong communication skills, be able to strategically manage time, are organized and be able to anticipate division needs. They must also have strong interpersonal skills and work diplomatically with others.
Qualifications:
- Bachelor's Degree PLUS three (3) years of administrative or related experience OR High School Diploma/GED Plus seven (7) years of administrative or related experience, preferably at the executive level.
Experience in healthcare administration, business administration or related field.
Working knowledge of Microsoft Office to include Word, Outlook, Excel, Adobe and PowerPoint.
Experience in Workday.
Additional Information:
40%- Maintains calendars, schedules appointments, coordinates meetings and special events, and coordinates travel arrangements for the Associate Vice Chancellor for Research and the Assistant Vice Chancellor for Research Compliance.
40%-Performs general office management functions, including ordering supplies, requesting services, completing requisitions, renewing memberships and assisting with travel arrangements for staff housed within the Division of Research and Innovation.
10%-Monitors financial records and general expenditures, works with Divisional Chief of Staff and financial analyst to determine budgets in accordance with division spending.
10%- Performs other duties as assigned
Salary Information:
Required Documents to Apply:
Optional Documents:
Special Instructions to Applicants:
Recruitment Contact Information:
Please contact [email protected] for any recruiting related questions.
All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS
Please do not send to listed recruitment contact.
Pre-employment Screening Requirements:Criminal Background Check, Financial Credit Check
This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity. The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law.
Constant Physical Activity:Hearing, Manipulate items with fingers, including keyboarding, Repetitive Motion, Sitting, Talking
Frequent Physical Activity:Standing
Occasional Physical Activity:Walking
Benefits Eligible:Yes
Skills Required
- Bachelor's degree plus three years administrative experience OR High School/GED plus seven years administrative experience (preferably at the executive level).
- Experience in healthcare administration, business administration, or a related field.
- Working knowledge of Microsoft Office including Word, Outlook, Excel, Adobe, and PowerPoint.
- Experience using Workday.
- Proof of legal authority to work in the United States on the first day of employment.
- Successful completion of pre-employment screening (criminal background check, drug testing, and/or education verification) and financial credit check.
What We Do
The University of Arkansas System is a comprehensive, publicly-supported higher education institution composed of multiple campuses, divisions, and administrative units dedicated to serving Arkansas residents through education, research, and service.
