Executive Assistant II

Position Summary

The Executive Assistant II identifies and addresses needs of senior leadership and performs administrative tasks, ensuring workflows run smoothly. The position provides Service Excellence through the execution of specialized and administrative functions, including maintaining the executive's calendar, preparing agendas or presentations and preparing and submitting expense reports on behalf of the executive, all while maintaining confidentiality of sensitive information.

Duties & Responsibilities

• Answer phones and route calls providing general information to clients and referring questions and issues to appropriate staff or department for further information and problem resolution
• Proactively maintain calendar for senior leadership, including daily scheduling and routine travel arrangements
• Create internal/external correspondence using Outlook and Microsoft Office products (Excel, PowerPoint, Word, etc.) as well as create correspondence and/or log activities in client management system
• Assist teammates; cover other duties during vacations
• Schedule and set-up internal meetings/conference calls/catering as required; independently manage event/meeting logistics and contracts (e.g., room rental, materials prep, dress code, food, etc.), including after hours executive and community events.
• May act as liaison for office facilities and maintenance issues
• May act as liaison for vendors and ensure payment of office-related invoices
• Order and maintain office supplies and marketing materials
• Complete/lead ad-hoc reporting and projects as assigned
• Complete leadership expense reports
• Coordinate and communicate meetings for internal/external customers in multiple locations, executing independent decision making to schedule or accept meetings on behalf of the leader/executive
• Attend meetings on behalf of the executive

Education & Experience

Knowledge of:

• Strong oral and written communication skills
• Adept in technology; Microsoft Office Suite, Outlook, Ultimate Software, Chrome River, Synapsys, etc.

Ability to:

• Anticipate needs
• Apply time management skills and identify resources in all areas of the bank
• Use keen judgement and discretion
• Multi-task and work independently
• Perform duties and make decisions under frequent time pressures

Education and Training:

• Requires an associate's degree, bachelor's degree preferred
• 2-3 years of experience supporting senior leadership (SVP and above)
• Requires intermediate (or above) knowledge of Microsoft Office.

Benefits and Compensation

Salary offered is based on factors, including but not limited to, the job duties, required qualifications and relevant experience, and local market trends. The role may be eligible for bonus or incentives based on company and individual performance.

(Base Pay Range: $$61,000 - $82,000/year)

Busey provides a competitive Total Rewards package in return for your time, talents, efforts and ultimately, results. Your personal and professional well-being—now and in the years to come—are important to us. Busey’s Total Rewards include a competitive benefits package offering 401(k) match, profit sharing, employee stock purchase plan, paid time off, medical, dental, vision, company-paid life insurance and long-term disability, supplemental voluntary life insurance, short-term and long-term disability, wellness incentives and an employee assistance program. In addition, eligible associates may take advantage of pre-tax health savings accounts and flexible spending accounts. Visit Busey Total Rewards for more information.

Equal Opportunity

Busey values a diverse and inclusive workplace and strives to recruit, develop and retain individuals with exceptional talent. A team with diverse talent, working together, is essential to Busey’s commitment of delivering service excellence. Busey is an Equal Opportunity Employer including Disability/Vets. Visit Busey.com/Careers to learn more about Busey’s Equal Opportunity Employment.

Unsolicited Resumes

Busey Bank, and its subsidiaries, does not accept any liability for fees for resumes from recruiters or employment agencies (“Agency”), without a binding, written recruitment agreement between Busey and Agency describing the services and specific job openings (“Agreement”). Busey may consider any candidate for whom an Agency has submitted an unsolicited resume and explicitly reserves the right to hire those candidate(s) without any financial obligation to the Agency, unless an Agreement is in place. Any email or verbal contact with any Busey associate is inadequate to create a binding agreement. Agencies without an Agreement are requested not to contact any associates of Busey with recruiting inquiries or resumes. Busey respectfully requests no phone calls or emails.