Executive Assistant (Hybrid - Austin, Texas)

| Austin, TX +80 more | Remote | Hybrid
Employer Provided Salary: $95,000-$100,000 Annually
Salary data is provided by the employer. Please note this is not a guarantee of compensation.
Sorry, this job was removed at 10:33 p.m. (CST) on Saturday, December 30, 2023
Find out who's hiring remotely in Austin, TX.
See all Remote Operations jobs in Austin, TX
Easy Apply
By clicking Apply Now you agree to share your profile information with the hiring company.

About Carrot:

Carrot Fertility is the leading global fertility care platform, serving people of every age, race, income, sex, sexual orientation, gender, marital status, and geography. Trusted by hundreds of multinational employers, health plans, and health systems, Carrot's comprehensive clinical program delivers industry-leading cost savings for employers and award-winning experiences for millions of people worldwide. Whether there is a need for care through fertility preservation, male-factor infertility, pre-pregnancy, IVF, pregnancy and postpartum, adoption, gestational surrogacy, or menopause, Carrot supports members and their families through many of the most memorable and meaningful moments of their lives. With Carrot, you can pursue your possible.

The Role: 

The Executive Assistant provides administrative and operational support to our Chief Product Officer and other Senior Leaders in the organization. 

The Executive Assistant role is a hybrid role based out of Austin, TX.

Responsibilities:

  • Manage complex calendars in a thoughtful and purposeful manner, ensuring meetings, internal and external contain the appropriate attendees and agenda items. Ensure the executive is prepped for every meeting
  • Maintain an efficient flow of information between all levels including internal and external contacts on a wide spectrum of priorities
  • Draft internal and external communications on behalf of the executive
  • Manage expense reports and track reimbursement status
  • Assist in team recruiting efforts including coordinating interviews, liaising between the hiring team and recruiter, and support onboarding of new hires in collaboration with the People team
  • Maintain and track manager and team project list and goals
  • Contribute to team meetings and offsites by assisting with the production of materials and pre-reads, taking notes, and tracking action items; Travel to offsites is expected
  • Provide general project support as needed including ad-hoc reporting
  • Contributes to the broader EA community by providing coverage as necessary and building strong cross-functional relationships with other EAs
  • Must be able to work flexible hours to support business meetings and some travel is required
  • Assists in maintaining office operations and procedures 

The Team: 

The Workplace Experience and Administration Team is comprised of a group of individuals dedicated to providing administrative & operational support to the Carrot leadership team and the broader Carrot organization.  This group partners closely with the People Team on cultural initiatives and works to increase operational effectiveness through cross-collaboration across multiple teams.  

Preferred Qualifications:

  • 4+ years of experience directly supporting a C-level executive.  
  • Excellent verbal and written communication. 
  • A high degree of confidentiality, accountability, and business acumen. 
  • Problem-solving mentality. 
  • Ability to multitask.
  • Skilled at anticipating needs and being proactive to get ahead of problems.
  • Self-motivated to bring things across the finish line.
  • Positive energy and attitude. 
  • Must be able to handle confidential information


Compensation: 

Carrot offers a holistic Total Rewards package designed to support our employees in all aspects of their life inside and outside of work, including health and wellness benefits, retirement savings plans, short- and long-term incentives, parental leave, family-forming assistance, and a competitive compensation package. The starting base salary for this position will range from $95,000.00 - $100,000.00. Actual compensation may vary from posted base salary depending on your confirmed job-related skills and experience.

Why Carrot?

Carrot has received national and international recognition for its pioneering work, including Best Diversity, Equity, & Inclusion Product from the Anthem Awards, Fast Company's Most Innovative Companies, CNBC's 100 Barrier Breaking Startups, and more. Carrot is regularly featured in media reporting on issues related to the future of work, women in leadership, healthcare innovation and diversity, equity, and inclusion, including MSNBC, The Economist, Bloomberg, The Wall Street Journal, CNBC, National Public Radio, Harvard Business Review, and more. 

Carrot is a remote-first company with teams in more than 40 states across the United States and dozens of countries around the world. It has received numerous workplace awards, including Fortune's Best Workplaces in Healthcare, Quartz’s Best Companies for Remote Workers, and Great Place to Work and Age-Friendly Employer certifications. Learn more at carrotfertility.com.

 

Read Full Job Description
Easy Apply
By clicking Apply Now you agree to share your profile information with the hiring company.
Candidate Location Eligibility:
Albuquerque, NM
Ann Arbor, MI
Atlanta, GA
Austin, TX
Baltimore, MD
Baton Rouge, LA
Birmingham, AL
Boise, ID
Boston, MA
Buffalo, NY
Charleston, SC
Charlotte, NC
Chicago, IL
Cincinnati, OH
Cleveland, OH
Colorado, CO
Columbus, OH
Dallas-Fort Worth, TX
Dayton, OH
Des Moines, IA
Detroit, MI
Fayetteville-Springdale-Rogers, AR
Greensboro, NC
Hampton Roads, VA
Hartford, CT
Houston, TX
Huntsville, AL
Indianapolis, IN
Jacksonville, FL
Kansas City, MO
Las Vegas, NV
Lexington, KY
Lincoln, NE
Little Rock, AR
Los Angeles, CA
Louisville, KY
Madison, WI
Memphis, TN
Miami, FL
Milwaukee, WI
Minneapolis–Saint Paul, MN
Nashville, TN
New Orleans, LA
New York City, NY
Ogden, UT
Oklahoma City, OK
Omaha, NE
Orlando, FL
Other US Location
Palm Bay-Melbourne-Titusville
Pensacola, FL
Peoria, IL
Philadelphia, PA
Phoenix – Mesa – Scottsdale, AZ
Pittsburgh, PA
Portland, ME
Portland, OR
Providence, RI
Provo, UT
Raleigh-Durham, NC
Reno, NV
Richmond, VA
Rochester, NY
Sacramento, CA
Salt Lake City, UT
San Antonio, TX
San Diego, CA
San Francisco, CA
San Luis Obispo, CA
Santa Cruz, CA
Seattle, WA
Spokane, WA
St. Louis, MO
Tallahassee, FL
Tampa Bay, FL
Tucson, AZ
Tulsa, OK
Washington DC
Wichita, KS
Wilmington, NC

Technology we use

  • Engineering
  • Product
  • Sales & Marketing
  • People Operations
    • C#Languages
    • JavascriptLanguages
    • ReactLibraries
    • Google AnalyticsAnalytics
    • HeapAnalytics
    • DomoAnalytics
    • FigmaDesign
    • AirtableManagement
    • ConfluenceManagement
    • Google DriveManagement
    • Google DocsManagement
    • Google SlidesManagement
    • JIRAManagement
    • Google SheetsManagement
    • WordpressCMS
    • LinkedIn SalesNavigatorCRM
    • SalesforceCRM
    • SalesLoftCRM
    • SplashCRM
    • MarketoEmail
    • MarketoLead Gen
    • ZoomInfoLead Gen
    • BlueshiftLead Gen
    • SlackCollaboration
    • ZoomCollaboration
    • AsanaProject Management
    • TrelloProject Management

An Insider's view of Carrot Fertility

How would you describe the company’s work-life balance?

As a new mom in sales, I was anxious to return from leave but Carrot has been incredible! I’ve been encouraged to create a schedule that fits my needs, allows me to be successful at work and present for my family. We’re encouraged to set our own working hours, take breaks, take time off and management leads by example. I love working at Carrot!

Lauren

Mid Market Account Executive

What's the biggest problem your team is solving?

Scalability! As Carrot evolves, we want to empower the growth of our codebase & offer more features within our product. We are planning to migrate to a Microservice architecture to help decouple the addition & sustenance of domain complexities. With the saved time & resources, we can better help our members navigate their family forming journeys.

Trisha

Product Engineer

How has your career grown since starting at the company?

During my time at Carrot, I've had the great privilege of taking part in our rapid growth year after year. At the same time, I have been able to 10x my personal career growth. I feel that I am able to make an impact on Carrot's processes and culture every day, which motivates me to push the envelope towards my own career goals.

Dan

Engineering Manager

What are some social events your company does?

As a distributed workforce, Carrot employees are empowered to meet other Carrots in person, whether it is Carrots getting together for a happy hour, attending a Women in Finance summit, listening to the panel, or spending a few days in Nashville at our team offsite.

Rose

Senior FP&A Manager

What are Carrot Fertility Perks + Benefits

Carrot Fertility Benefits Overview

At Carrot, one of our top priorities is to maintain the health and well-being of our employees and their families. To best meet the needs of our remote-first workforce, we offer competitive benefits including our own Carrot benefit for family forming and life-long fertility needs, covering egg freezing, IVF, adoption, gestational carrier services, menopause support, and more; several telehealth resources, including guided meditations and mindfulness programs, access to licensed therapists and coaches, and video chats with board-certified physicians from the comfort of your own home; a monthly productivity stipend that can be used to cover anything from your morning coffee ritual to a dog walker, gym membership, or your phone bill; a stipend to help create your perfect home office setup when you join the team; co-working credits if you prefer a co-working space for a change of scenery or are looking to connect with a local colleague; a generous time off policy as well as company holidays, and 14 weeks of paid parental leave for all new parents regardless of how their family was formed.

Additionally, our team stays connected virtually with weekly #ShreddedCarrots Peloton rides; regular company all-hands meetings and celebrations; monthly manager forums, lunch and learns, coffee chats to get to know people in other departments; and Employee Community Groups (ECG), including Black at Carrot, Carrots for Change (social justice), Rainbow Carrots (LGBTQ+), Carrot’s Latinx, AAPI Carrots, Parents of Carrot, and Carrot Spoonies (chronic illness/disability).

Culture
Volunteer in local community
Open door policy
OKR operational model
Team based strategic planning
Pair programming
Open office floor plan
Employee resource groups
Employee-led culture committees
Quarterly engagement surveys
Hybrid work model
In-person revenue kickoff
Employee awards
Flexible work schedule
Remote work program
Remote Carrots across the U.S. work from home or utilize co-working facilities across the US where available.
Diversity
Highly diverse management team
Carrot was co-founded by Tammy Sun, Asima Ahmad, and Juli Insinger. To learn more about our management team, please visit www.get-carrot.com/about.
Mandated unconscious bias training
Mean gender pay gap below 10%
Diversity employee resource groups
Carrot Employee Community Groups are Black @ Carrot, Carrots for Change (social justice), Rainbow Carrots (LGBTQ+), Carrot’s Latinx, AAPI Carrots, Parents of Carrot, and Carrot Spoonies.
Hiring practices that promote diversity
Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Disability insurance
Dental insurance
Vision insurance
Health insurance
Life insurance
Pet insurance
Wellness programs
Carrot offers several telehealth resources, including video chats with board-certified physicians from the comfort of your own home.
Team workouts
Every Friday morning, our team members can opt into a #ShreddedCarrots Peloton ride to work out virtually with fellow Carrots.
Mental health benefits
Carrot offers several mental health resources, including appointments with licensed therapists and coaches, as well as mindfulness and meditation programs.
Transgender health care benefits
Wellness days
Abortion travel benefits
Financial & Retirement
401(K)
Company equity
Child Care & Parental Leave Benefits
Generous parental leave
Carrot is happy to provide both non-child bearing and child bearing parents up to 14 weeks of fully paid time off for the birth or adoption of a new child.
Family medical leave
Adoption Assistance
Carrot employees have a lifetime maximum benefit for family forming needs, which includes adoption assistance.
Return-to-work program post parental leave
Company sponsored family events
Fertility benefits
As the world’s leading fertility care platform, we strive to ensure we start that work at home! We provide all of our employees with access to the Carrot Fertility platform and a stipend.
Vacation & Time Off Benefits
Generous PTO
Paid holidays
Paid sick days
Flexible time off
Office Perks
Commuter benefits
Company-sponsored outings
Onsite office parking
Home-office stipend for remote employees
All new hires are offered a $250 WFH stipend to use towards their home office setup and a monthly $100 productivity stipend supports ongoing needs of our employees.
Mother's room
Onsite gym
Professional Development Benefits
Job training & conferences
All new hires are enrolled in Carrot University to learn about the basics of fertility care, as well as additional professional development trainings throughout the year.
Lunch and learns
Promote from within
Customized development tracks
Personal development training
Virtual coaching services

More Jobs at Carrot Fertility

Easy Apply
By clicking Apply Now you agree to share your profile information with the hiring company.
Learn more about Carrot FertilityFind similar jobs like this