Brock University is located on the traditional territory of the Haudenosaunee and Anishinaabe peoples, many of whom continue to live and work here today. This territory is covered by the Upper Canada Treaties and is within the land protected by the Dish with One Spoon Wampum Agreement.
We are one of Canada’s outstanding comprehensive universities, where excellence and innovation thrive! Brock has been recognized as a Top Employer in Hamilton-Niagara for seven consecutive years. We have been ranked #3 as Canada’s Best Employers and top 10 as one of Canada’s Best Employers for Diversity. For 2025, Brock has been proudly recognized as one of Canada’s Top Employers for Company Culture, ranked seventh by Forbes in partnership with Statista. At Brock, you will find a welcoming, inclusive community and an exciting range of meaningful career opportunities.
Ignite new possibilities for your career. Break through at Brock.
About the Role:
The Executive Assistant provides a broad range of confidential and executive level administrative support to the Associate Vice-President, Equity, Diversity & Inclusion (AVP, EDI) and within the Human Rights and Equity Office (HREO). The Executive Assistant is responsible for providing administrative support to the department’s finance operations while managing the department’s space and facilities. This role is largely self-directed while managing and evaluating a high volume of inquiries and day to day administrative duties that must be assessed quickly and accurately to support the HRE portfolio.
The Executive Assistant will:
- Respond to queries via telephone, mail, email and in person;
- Process requests and inquiries from members of the Brock community including Faculty, Staff, students and community members;
- Problem solve day to day issues including resolving scheduling conflicts to determine priority meetings;
- Gather and compile information for reports, ensuring all departmental documents are produced in an accessible format;
- Co-ordinate short-term and long-term space planning and maintenance for HRE;
- Support the team and contribute to, departmental work and projects (i.e. tracking data base, event planning, case management support, etc.);
- Provide confidential administrative support to the members of the Department;
- Prepare flyers and advertise seminars hosted by outside speakers set-up visiting itineraries for speakers and guests, arranging travel and accommodations for visitors if needed;
- Support digital content management, including website updates, social media, SharePoint, and promotional materials;
- Coordinate and attend departmental meetings, take minutes, and circulate minutes to appropriate parties after meetings;
- Assist HRE departmental areas in scheduling of events, workshops and community outreach activities;
- Prepare financial transactions such as purchase orders, cheque requisitions, deposits, transfers, and wire payments including internal journal entry transfers and invoicing;
- Provide coordination and administrative support for the PACHRED committees, including the Executive, Coordinating, and larger committee;
- Monitor and track budgets, and provide financial support as required;
- Maintain and update website content to ensure accuracy and accessibility.
Key Skills and Experience:
- University Degree or related courses or the equivalent combination of education and experience;
- Experience in administrative roles with progressive responsibility, preferably in an environment that handles confidential or sensitive information;
- A strong intersectional feminist, anti-oppressive and anti-racist analysis;
- Awareness of human rights, equity, diversity practice in post-secondary;
- Demonstrated ability to work with sensitive information and maintain high level of confidentiality;
- Demonstrated high-level of organization and ability to manage high volumes of activity and change;
- Solid computer competency including word processing, spreadsheet, database, Workday (Finance and HR), Adaptive Planning system, DB BROCK, Brock Portal, Power BI, web applications and web maintenance, social media, internet search engines, graphics, and scheduling software;
- Ability to maintain accurate records, including financial record keeping;
- Excellent writing, grammar, editing, and proofreading skills;
- Exceptional oral and written communication, listening and comprehension skills;
- Superior interpersonal skills including tact, discretion, diplomacy and confidentiality;
- Ability to represent the AVP with professional courtesy, understanding and employing appropriate protocols;
- Effective listening skills, and the ability to balance and anticipate the needs of the AVP;
- Excellent communication skills, including concise and accurate writing proficiency, editing and proofreading skills, and the ability to professionally interact with all levels of contacts;
- Ability to establish priorities, organize own work, and work with minimal supervision;
- Flexible and adaptable with the ability to deal with a changing work environment;
- Ability to maintain high level of accuracy and strong attention to detail.
Preferred or Asset Skills:
- Experience in a Post-Secondary environment an asset.
Salary and Total Rewards:
- Job Grade K, Salary Scale ($62,115-99,384);
- Target Hiring Range: $62,115-$70,000*
- This is a permanent position that includes:
- Health & Dental Benefits: Comprehensive extended health, dental, and vision coverage.
- Pension Plan: Enrollment eligibility in the Brock University Pension Plan.
- Vacation: Up to 3 weeks per year, in addition to university holidays.
- Professional Development: Eligibility for the Brock Tuition Waiver Program.
*The final salary is based on experience, internal equity, and budget considerations within the target hiring range.
We are committed to offering flexible work arrangements where possible as outlined in our Flexible Work Arrangement Policy. As a student-centered organization, all employees are required to work on campus as needed.
Brock University is committed to creating a respectful and equitable workplace. We strive to foster a culture of diversity and inclusion in our work and learning environments. We welcome applications from all qualified individuals and actively encourage applications from women, people with disabilities, members of the 2SLGBTQIA+ community, Indigenous Peoples, people who identify as Black, African and/or Caribbean, as racialized and/or as from ethnic and cultural minority groups, and other underrepresented demographic groups at Brock and in the Niagara region. Brock also recognizes intersectionality and the interconnected identities, histories, and experiences of these aforementioned groups.
We are committed to inclusive and barrier-free recruitment, and we accommodate the needs of applicants throughout all stages of the recruitment process, as outlined in our Employment Accommodation Policy and consistent with the requirements of the Ontario Human Rights Code. Please contact [email protected] if you require a disability related accommodation so we can ensure your participation needs are met.
Brock University does not use AI Technology at any stage of the recruitment process.
We appreciate all applications received. Candidates that are selected for an interview will be contacted.
Learn more about Brock University by visiting www.brocku.ca.
Skills Required
- University degree or related courses or equivalent combination of education and experience
- Experience in administrative roles with progressive responsibility
- Demonstrated ability to work with sensitive information and maintain high level of confidentiality
- Strong intersectional feminist, anti-oppressive and anti-racist analysis
- Awareness of human rights, equity, and diversity practice in post-secondary
- High level of organization and ability to manage high volumes of activity and change
- Solid computer competency including Word processing, spreadsheets, databases, Workday (Finance and HR), Adaptive Planning, DB BROCK, Brock Portal, Power BI, SharePoint, web applications, web maintenance, social media, internet search tools, graphics, and scheduling software
- Ability to maintain accurate records, including financial record keeping
- Excellent writing, grammar, editing, and proofreading skills
- Exceptional oral and written communication, listening and comprehension skills
- Superior interpersonal skills including tact, discretion, diplomacy and confidentiality
- Ability to represent the AVP with professional courtesy and appropriate protocols
- Ability to establish priorities, organize own work, and work with minimal supervision
- Flexible and adaptable to a changing work environment
- High level of accuracy and strong attention to detail
- Experience in a post-secondary environment
What We Do
Brock University is a public research university located in St. Catharines, Ontario, Canada, that offers a wide range of undergraduate and graduate programs.
