Executive Assistant, Global Snacking

Position Title: Executive Assistant, Global Snacking
Position Type: Regular - Full-Time
Requisition ID: 39600
In every role, McCainers are ambitious, curious, and passionate about creating exceptional work experiences - together. With a customer-first mindset, we make doing business with McCain easy.
About the role.
As an Executive Assistant, you will demonstrate exceptional organizational skills, discretion and confidentiality, and the ability to manage, organize, anticipate and plan activities supporting a senior executive role. As a successful Executive Assistant, you will thrive in a dynamic environment, be a strong communicator, and excel at managing competing priorities and using discretionary judgment with professionalism and efficiency. This is a hybrid role based out of our Oakbrook Terrace, Illinois, corporate office.
What you'll be doing.

• Calendar & Inbox Management: Prioritize and manage the senior executive's calendar and/or email. Anticipate the senior executive's needs and ensure the schedule is optimized for efficiency and productivity. Collaborates cross-functionally with business functions, and global resources to drive alignment and execution.
• Meeting Support: Schedule appointments, draft agendas, take minutes, prepare meeting materials and action meeting items assigned.
• Priority Management: Address a wide range of high-volume and sensitive priorities, questions, and issues from internal staff and external stakeholders.
• Key Deliverables & Deadlines Tracking: Monitor deliverables and deadlines for the department, set reminders, and block time for task completion.
• Travel & Expenses: Coordinate, book and manage complex travel arrangements and manage expense claims.
• Meeting & Event Coordination: Assist with video conferencing, meeting logistics, and catering arrangements and programming as needed. Supports company planning efforts such as Quarterly Business Reviews, annual strategy sessions and leadership offsites
• Office Efficiency: Suggest improvements, write procedures, reformat documents, and manage supplies.
• Onboarding: Assist with onboarding new team members, activities, scheduling, overall experience.
• Complete all other duties as assigned that may include a range of personal support when necessary, including the seamless management of both professional and personal commitments to optimize time and efficiency.

What you'll need to be successful.

• Being a strong team player who is capable to actively collaborate and contribute to team goals.
• Being organized & adaptive by planning, anticipating needs, and adapting to changing priorities.
• Ability to exercise independent judgement and discretion and confidentiality on projects and in the overall execution of their work.
• Openness to assist with errands and other tasks outside of the office environment.
• Possessing a detail-oriented mindset to ensure quality and accuracy in all tasks assigned.

• Demonstrating proficiency in Microsoft Office Suite (Outlook, Teams, SharePoint, Excel, Word, PowerPoint) and calendar management tools. Experience with Concur or similar expense management systems is a plus.

• Demonstrating a high level of professionalism by following procedures for handling protected and confidential information.
• Strong verbal and written communication skills, with the ability to interact professionally with stakeholders at all levels.
• Demonstrating good problem-solving skills to proactively manage competing demands and overcome obstacles.

Your education & experience.
Minimum 3 years of experience as an Executive Assistant or similar role, supporting senior-level executives in a fast-paced, multi-matrix environment. An equivalent combination of education and experience may be considered.
About McCain.
Click Here to learn more about McCain and how we provide you with opportunities to make an impact that matters.
Leadership principles.
At McCain, our leadership principles guide how we engage with customers, collaborate as a team, and achieve success. We focus on understanding customer needs, driving innovation, empowering people, and taking ownership to clear obstacles and deliver results.
The McCain experience.
We are McCain. This statement is a testament to our collective strength and our individual value. Your contributions play a vital role in our success. Our winning culture is rooted in authenticity and trust, empowering us to bring out the best in one another. Here, you'll find opportunities to learn, grow, and thrive. Join us and experience why we're better together.
#LI-hybrid
#LI-McCain25
Compensation Package : $52,600.00 - $70,200.00 . USD annually
The above reflects the target compensation range for the position at the time of posting. Hiring compensation will be determined based on experience, skill set, education and training, and other organizational needs.
Benefits: At McCain, we're on a mission to create a winning culture that puts employee safety and well-being at the heart of what we do, every day. We understand and appreciate that each person's needs are unique and ensure our benefits & well-being programs reflect that. Employees are eligible for the following benefits: health coverage (medical, dental, vision, prescription drug), retirement savings benefits, and leave support including medical, family and bereavement. Well-being programs include vacation and holidays, company-supported volunteering time, and mental health resources. Coverages are aligned with country, provincial and state governing plans and can vary by work level, location and nature of the role. Additional benefit detail available during the application process.
Your well-being matters to us, and we're here to provide you with the necessary resources to support you in being your best self at work - and at home.
McCain Foods is an equal opportunity employer. As a global family-owned company, we strive to be the employer of choice in the diverse communities around the world in which we live and work. We recognize that inclusion drives our creativity, resilience, and success and makes our business stronger. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, age, veteran status, disability, or any other protected characteristic under applicable law.
McCain is an accessible employer. If you require an accommodation throughout the recruitment process (including alternate formats of materials or accessible meeting rooms), please let us know and we will work with you to find appropriate solutions.
Your privacy is important to us. By submitting personal data or information to us, you agree that this will be handled in accordance with McCain's Global Privacy Policy and Global Employee Privacy Policy , as applicable. You can understand how your personal information is being handled here.
Job Family: General & Administration
Location(s): US - United States of America : Illinois : Oakbrook Terrace
Company: McCain Foods USA, Inc.