Executive Assistant to General Manager

Pierre Fabre is the 2nd largest dermo-cosmetics laboratory in the world, the 2nd largest private French pharmaceutical group and the market leader in France for products sold over the counter in pharmacies. Its portfolio includes several medical franchises and international brands including Pierre Fabre Oncologie, Pierre Fabre Dermatologie, Eau Thermale Avène, Klorane, Ducray, René Furterer, A-Derma, Naturactive, Pierre Fabre Oral Care.

Summary: Provide secretarial support to the General Manager including scheduling meetings/appointments, travel arrangements, managing expenses, organizing events, etc. Support HR administrative work such as newcomers’ onboarding/separation, salary review, bonus, etc. Handle some HR projects from time to time. Support finance team for budget preparation, cost control, price list, invoice processing, etc. Handle some finance projects from time to time. Support sales team for price & cost related calculation, participate in sales activities and handle some sales admin work. Other duties assigned.
Responsibilities
- Manage GM's schedule, mail, email, contacts, expense account, etc.
- Organize/coordinate meeting/conference calls, manage agenda
- Plan business trip itineraries, book flights and hotels, manage expenses
- Prepare documents, memos, reports, presentation ppts, etc
- Draft emails, letters, send them out, follow up if needed
- Maintain project files, keep track of progress, action items, next steps
- Apply basic knowledge of law, finance, HR, marketing, IT, procurement, etc to help GM make better decisions
- Relay important messages/information to the right people inside or outside the company
- Develop and maintain good working relationships with colleagues, supervisors, subordinates, vendors, contractors, visitors, etc
- Keep confidentiality of GM's and the Company's information
- Carry out other tasks assigned by supervisor
Qualifications:
- Bachelor degree or above
- Above 5 years similar working experience
- Well understand Chinese culture, good at communication and coordination between different departments/with different personalities
- Good English reading/writing skills are required; Excellent Office (Excel, Word, PowerPoint) application skills are required; Knowledge of Stakeholder, SharePoint, Concur is preferred
- Sincere, responsible, proactive, well organized, multi-tasking ability, strong interpersonal skills, positive attitude, flexible

We are convinced that diversity is a source of fulfillment, social balance and complementarity for our employees, which is why our offers are open to all, without restriction.