Executive Assistant & Fractional HR Support - Virtual Assistant

This is a remote position.

This healthcare consulting organization partners with physician- and clinician-owned private practices across the United States to help strengthen operations, leadership systems, and people management. Their services focus on improving operational efficiency, recruiting processes, HR structure, and business performance while allowing clinicians to maintain control of their practices.

Through fractional HR support, operational consulting, and leadership coaching, the organization helps private practices streamline hiring, strengthen compliance, and build strong teams so providers can focus more on delivering high-quality patient care.

Their approach emphasizes transparency, innovation, and customized solutions designed to support the long-term success of independent healthcare practices.

• Manage the Chief HR Strategist’s calendar and coordinate coaching sessions with healthcare practice owners
  

• Schedule candidate interviews and HR strategy meetings
  

• Send meeting confirmations, reminders, and agendas when needed
  

• Attend meetings to capture notes, action items, and follow-up tasks
  

• Draft and post job listings using approved templates
  

• Manage incoming applications and organize candidate pipelines
  

• Coordinate interviews between candidates and hiring managers
  

• Track candidate progress and maintain recruiting reports
  

• Update employee handbook templates and HR policies
  

• Maintain HR documentation libraries and standardized templates
  

• Track compliance checklists and documentation for clients
  

• Maintain HR task trackers for each client organization
  

• Track hiring initiatives and HR project milestones
  

• Prepare materials for HR coaching sessions and workshops
  

• Collect payroll information from clients and organize submission data
  

• Track payroll deadlines and assist with payroll reporting
  

• Coordinate communication with payroll providers
  

• Monday.com or similar project management systems
  

• Recruiting platforms and job boards
  

• HR documentation systems and shared document libraries
  

• Standard productivity tools (email, spreadsheets, calendars)