Executive Assistant, Finance Procurement Operations

At Netflix, our mission is to entertain the world. Together, we are writing the next episode - pushing the boundaries of storytelling, global fandom and making the unimaginable a reality. We are a dream team obsessed with the uncomfortable excitement of discovering what happens when you merge creativity, intuition and cutting-edge technology. Come be a part of what’s next.

The Opportunity

This role will support Netflix’s VP of Finance Procurement Operations (FPO) as well as other executives within their team. The mission of our FPO team is to be a highly trusted and valued financial steward and support partner for the business seamlessly enabling finance operations for new and existing business activities (e.g. source to pay), providing exceptional internal customer experiences (procurement, strategic sourcing, supplier management, supplier diversity), and enhancing shareholder value (operationalizing cost, building seamless workflows, and increasing company savings).

This Executive Assistant's responsibilities include managing complex calendars, managing travel plans & associated expenses, editing key emails and memos, and coordinating with administrative support across their business organization. A successful candidate is a strong communicator, highly detail-oriented, with the ability to make judgment calls and move quickly. Prior experience as an executive assistant in a fluid, fast-paced environment is a must. This position will be based in Los Gatos or Los Angeles in-office on a hybrid schedule. 

Responsibilities

Specific responsibilities include but are not limited to:

• Proactive management of calendar, travel, and expenses for multiple FPO executives

• Scheduling complex and high-visibility meetings and calls, internally & externally across global time zones

• Coordinate travel arrangements (domestic and international) and process expense reports in a timely manner

• The ability to assist with team projects and events as needed

• Partner closely with the organization’s HR partners and cross-functional teams to identify issues and solutions affecting the morale and cultural health of the organization

• Coordinating large team offsite events & activities

• Assist in drafting presentations, documents, and other department deliverables

• Proficient use of Google Suite tools, including Slides, in helping to prep shell presentations for events such as all-hands, town-hall meetings, etc.  

• Proficient use of Google Meet (and other software such as Slido and Zoom, if applicable) to facilitate meetings/town-halls, presentations, screen-sharing, and meeting recording.

• Prepare newsletters or other org-wide communications and announcements, as requested. 

• Assist with new hire onboarding plans, as requested.

Qualifications

• 8-10+ years of experience managing multiple executive calendars

• Proficiency in Google Workspace preferred: Gmail, GCalendar, Google Docs, Slides, Google Groups, MS Word/Excel

• Strong communication skills, writing, and editing skills

• High attention to detail

• Responsive and able to work flexibly across multiple time zones

• Able to stay calm under pressure and work on short deadlines

• Strong organization skills, with the ability to prioritize and balance multiple projects, and switch easily between tasks

• Independent worker, with strong judgment and ability to make decisions quickly

• Discreet with the ability to maintain confidential information

• Being tech-savvy is a huge plus

Netflix provides comprehensive benefits including Health Plans, Mental Health support, a 401(k) Retirement Plan with employer match, Stock Option Program, Disability Programs, Health Savings and Flexible Spending Accounts, Family-forming benefits, and Life and Serious Injury Benefits. We also offer paid leave of absence programs. Full-time hourly employees accrue 35 days annually for paid time off to be used for vacation, holidays, and sick paid time off. Full-time salaried employees are immediately entitled to flexible time off. See more details about our Benefits here.

Netflix is a unique culture and environment. Learn more here.

Inclusion is a Netflix value and we strive to host a meaningful interview experience for all candidates. If you want an accommodation/adjustment for a disability or any other reason during the hiring process, please send a request to your recruiting partner.

We are an equal-opportunity employer and celebrate diversity, recognizing that diversity builds stronger teams. We approach diversity and inclusion seriously and thoughtfully. We do not discriminate on the basis of race, religion, color, ancestry, national origin, caste, sex, sexual orientation, gender, gender identity or expression, age, disability, medical condition, pregnancy, genetic makeup, marital status, or military service.