The Role
Responsible for managing the Executive Director's calendar, coordinating travel, preparing materials for meetings, and supporting governance tasks. Act as a communication link between stakeholders and manage sensitive information with professionalism.
Summary Generated by Built In
We are a leading trading platform that is ambitiously expanding to the four corners of the globe. Our top-rated products have won prestigious industry awards for their cutting-edge technology and seamless client experience. We deliver only the best, so we are always in search of the best people to join our ever-growing talented team.
Key Responsibilities:
- Manage and prioritize the ED’s calendar, ensuring alignment with strategic priorities.
- Coordinate complex scheduling, travel arrangements, and logistics for meetings, conferences, and events.
- Prepare briefing materials, agendas, and supporting documentation for internal and external meetings.
- Track deadlines, action items, and follow-ups, ensuring the ED is well-prepared and responsive.
Communication & Stakeholder Management:
- Act as the primary point of contact between the ED and internal/external stakeholders.
- Draft, review, and manage correspondence with high attention to detail and professionalism.
- Handle confidential information with absolute discretion and maintain the highest ethical standards.
- Coordinate with the Legal Leadership Team and other C-suite offices to facilitate effective communication and alignment.
Project & Operations Support:
- Support strategic initiatives led by the ED, including project tracking and reporting.
- Assist in the preparation of presentations, reports, and board-level documents.
- Manage special projects as assigned, ensuring timely delivery and quality outcomes.
- Maintain and improve systems for efficiency within the function (e.g., document management, workflow processes).
Governance & Compliance Support
- Assist with preparation and coordination of board meetings, committee meetings, and governance matters.
- Maintain accurate records of documents when required.
- Partner with legal team members to ensure timely execution of compliance and governance tasks
Requirements:
- Education: Bachelor’s degree preferred (Business Administration, Law, or related field).
- Experience: 3-5 years of experience as an Executive Assistant, ideally supporting C-suite executives, General Counsel, or senior leaders.
- Proven track record in managing complex schedules, travel, and senior-level communications.
- Familiarity with legal, governance, or corporate compliance environments is a strong advantage.
- Demonstrated ability to work under pressure, handle sensitive matters with confidentiality, and maintain excellent attention to detail.
- Proactive attitude and ownership over the working tasks.
- Exceptional organizational and time management skills.
- Strong written and verbal communication skills, politeness, with the ability to draft and edit documents at executive level.
- High emotional intelligence, professionalism, and ability to build trusted relationships.
- Proactive problem-solving approach, with the ability to anticipate needs and manage priorities.
- Strong proficiency in MS Office Suite, document management tools, and virtual collaboration platforms.
What you will get in return:
• Competitive Salary: We believe great work deserves great pay! Your skills and talents will be rewarded with a salary that makes you feel valued and motivated.
• Work-Life Harmony: Join a company that genuinely cares about you - because your life outside of work matters just as much as your time on the clock. #LI-Hybrid
• Annual Performance Bonus: Your hard work doesn’t go unnoticed! Celebrate your achievements with a well-deserved annual bonus tied to your performance.
• Generous Time Off: Need a breather? Our annual leave policy lets you recharge and enjoy life outside of work without a worry.
• Employee Referral Program: Love working here? Share the love! Bring your talented friends on board and get rewarded for growing our awesome team.
• Comprehensive Health & Pension Benefits: From medical insurance to pension plans, we’ve got your back. Plus, location-specific benefits and perks!
• Workation Wonderland: Live your digital nomad dreams with 30 extra days to work remotely from anywhere in the world (some restrictions apply). Adventure awaits!
• Volunteer Days: Make a difference! Take two additional paid days each year to support causes you care about and give back to the community.
Be a key player at the forefront of the digital assets movement, propelling your career to new heights! Join a dynamic and rapidly expanding company that values and rewards talent, initiative, and creativity. Work alongside one of the most brilliant teams in the industry.
Top Skills
Document Management Tools
Ms Office Suite
Virtual Collaboration Platforms
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The Company
What We Do
Capital provides software that enables founders to raise, hold, spend, and send funds all in one place. Capital has evolved its flagship fundraising tool (formerly known as Party Round) to provide founders with banking solutions that streamline their startups.
