Executive Assistant-EverPro, (Remote, AZ)

EXECUTIVE ASSISTANT, REMOTE AZ

EverCommerce (Nasdaq: EVCM) is a leading service commerce platform, providing vertically-tailored, integrated SaaS solutions that help more than 690,000 global service-based businesses accelerate growth, streamline operations, and increase retention. Its modern digital and mobile applications create predictable, informed, and convenient experiences between customers and their service professionals. With its EverPro, EverHealth, and EverWell brands specializing in Home, Health, and Wellness service industries, EverCommerce provides end-to-end business management software, embedded payment acceptance, marketing technology, and customer experience applications. Learn more at EverCommerce.com.

We are building an extraordinary company and looking for talented, energetic, and motivated people to join our team. You can learn more about our Company, Culture and Values here: https://www.evercommerce.com/about-us/careers/

We are looking for an Executive Assistant to support EverPro. You will be supporting the CEO as well as other members of the C-Suite.

The Executive Assistant will provide high-level administrative support to the executive, handling a wide range of responsibilities. The ideal candidate is highly organized, proactive, detail-oriented, and able to work well under pressure in a fast-paced environment. They will be responsible for managing the executive's schedule, coordinating meetings, and acting as a key point of contact both internally and externally.

What You’ll Be Doing:

• Work directly for CEO as his executive assistant and provide support to other C-Suite executives within EverPro.

• Calendar Management: Coordinate and manage the executive’s calendar, including scheduling meetings, appointments, and travel arrangements.

• Communication Liaison: Serve as the primary point of contact between the executive and internal/external stakeholders, including clients, staff, and board members.

• Email & Correspondence: Draft, review, and manage correspondence, including emails, memos, and reports on behalf of the executive.

• Meeting Coordination: Organize and prepare materials for meetings, including drafting agendas, taking minutes, and ensuring follow-up actions.

• Travel Coordination: Plan and book domestic and international travel, accommodations, and itineraries, ensuring smooth travel experiences.

• Expense Management: Prepare, track, and manage the executive’s expenses and reimbursement reports.

• Confidentiality: Handle sensitive and confidential information with discretion and maintain confidentiality in all aspects of work.

• Project Support: Assist with special projects, presentations, and research tasks as needed.

• Document Management: Organize and maintain digital and physical files, ensuring documents are easily accessible and up-to-date.

• Event Planning: Assist in planning and coordinating executive-level events, board meetings, and offsite activities.

• Task Prioritization: Ensure the executive's time is focused on priorities by filtering non-essential tasks and delegating where appropriate.

What We Are Looking For:

• Bachelor's Degree 

• 3-5 years of experience as an executive assistant or similar role supporting senior executives.

• Ability to work nights and weekends occasionally

Skills:

• Excellent verbal and written communication skills.

• Strong organizational and multitasking abilities.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software.

• Ability to manage multiple tasks simultaneously and prioritize effectively.

• Strong attention to detail and accuracy.

• Ability to work independently and take initiative.

Interpersonal Skills:

• Professional demeanor and the ability to interact with high-level stakeholders.

• Strong problem-solving skills and a proactive approach to work.

• Ability to maintain calm and perform under pressure.

Confidentiality: Demonstrated ability to handle confidential and sensitive information with discretion.

Work Arrangement: Ideal candidate will be Arizona Remote (Phoenix/Scottsdale area)

What’s In for You:

• Flexibility to work where/how you want within your country of employment – in-office, remote, or hybrid

• Robust health and wellness benefits, including an annual wellness stipend

• 401k with up to a 4% match and immediate vesting

• Flexible and generous (FTO) time-off

• Employee Stock Purchase Program

Compensation: The target base compensation for this position is $80,000-$120,000 USD per year in most US locations. Final offer amounts are determined by multiple factors including location, local market variances, and candidate experience and expertise, and may vary from the amounts listed above.