Executive Assistant, E3

If you’re passionate about building a better future for individuals, communities, and our country—and you’re committed to working hard to play your part in building that future—consider WGU as the next step in your career.

Driven by a mission to expand access to higher education through online, competency-based degree programs, WGU is also committed to being a great place to work for a diverse workforce of student-focused professionals. The university has pioneered a new way to learn in the 21st century, one that has received praise from academic, industry, government, and media leaders. Whatever your role, working for WGU gives you a part to play in helping students graduate, creating a better tomorrow for themselves and their families.

The salary range for this position takes into account the wide range of factors that are considered in making compensation decisions including but not limited to skill sets; experience and training; licensure and certifications; and other business and organizational needs.

At WGU, it is not typical for an individual to be hired at or near the top of the range for their position, and compensation decisions are dependent on the facts and circumstances of each case. A reasonable estimate of the current range is:
 

Grade: Professional 307Pay Range: $68,300.00 - $102,500.00

Job Description

The Executive Assistant, E3, reports to executive leaders at the Vice President level and is critical in supporting senior leadership administrative functions over large departments or functional areas. This position requires exceptional organizational skills, attention to detail, and the ability to manage a wide range of tasks with discretion and professionalism. The Executive Assistant serves as the primary point of contact for internal and external stakeholders and must exercise a high level of confidentiality and diplomacy as a representative of the university.

Executive Assistant 3 

Supporting the VP of University Technology & the VP of Student Experience 

You’re the executive assistant leaders can’t imagine working without. You see problems three steps before they land, keep complex calendars running like clockwork, and handle sensitive matters with total poise. At WGU, you’ll bring that talent to two of the university’s most forward-thinking teams, where new ideas move from whiteboard to reality fast and every day looks a little different. 

Two VPs. Two innovation engines. 200,000+ students. 

You’ll partner with the Vice President of University Technology and the Vice President of Student Experience, two leaders whose decisions shape how every WGU student learns, connects, and succeeds. It’s rare access to the strategy behind a university of this scale, and the chance to see your work ripple out to students across the country. 

What You’ll Own 

• Two executive calendars. Orchestrate scheduling, meetings, and priorities for both VPs, anticipating what each engagement needs so your leaders always walk in prepared. 

• The front door. Serve as the trusted liaison to university leadership, faculty, staff, students, and external partners, representing WGU with polish and diplomacy. 

• Meetings and events that deliver. Plan meetings, conferences, and special events; build agendas, capture minutes, and drive action items to done. 

• Communications with impact. Manage incoming and outgoing communications and draft correspondence, reports, presentations, and speeches with precision. 

• Seamless travel. Arrange domestic and international travel end to end, from flights and itineraries to policy-compliant expense reports. 

• Budget and expenses. Help monitor office budgets, track financial transactions, and own expense reporting for corporate cards and leadership spend. 

• Strategic projects. Research, pull data, and surface trends that help your VPs make smart, fast decisions. 

• Smooth operations. Keep files, confidential information, and day-to-day office operations organized and running without a hitch. 

What You Bring 

• Associate’s degree and 4 years of related experience. Equivalent experience may substitute for the degree (generally 1 year of experience per 1 year of education, at the hiring manager’s discretion). 

• Unshakable discretion and maturity with confidential information. 

• Exceptional organization, attention to detail, and follow-through across competing, deadline-driven priorities. 

• Strong written and verbal communication, with the confidence to run with minimal supervision. 

• Comfort working with data and analytics to spot trends. 

• Proficiency in Microsoft Office Suite. 

• Flexibility to work extended hours when priorities call for it. 

Ready to do career-defining work at the intersection of technology and student success? We’d love to meet you. 

Minimum Qualifications
- Associate's Degree
- 4 years of related experience
- Equivalent relevant experience performing the essential functions of this job may substitute for education degree requirements. Generally, equivalent relevant experience is defined as 1 year of experience for 1 year of education and is the discretion of the hiring manager.

Travel: This position requires occasional travel of up to 10%, including required attendance at designated company summits (typically one to two per year). Additional travel may include conferences, visits to company locations, and other business-related events as needed. Additional travel may be assigned as needed to support business requirements. 

Job Description Disclaimer: This position description provides the major duties/responsibilities, requirements and working conditions for the position. It is intended to be an accurate reflection of the current position, however management reserves the right to revise or change as necessary to meet organizational needs. Other responsibilities may be assigned when circumstances require. 

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Position & Application Details

Full-Time Regular Positions (classified as regular and working 40 standard weekly hours): This is a full-time, regular position (classified for 40 standard weekly hours) that is eligible for bonuses; medical, dental, vision, telehealth and mental healthcare; health savings account and flexible spending account; basic and voluntary life insurance; disability coverage; accident, critical illness and hospital indemnity supplemental coverages; legal and identity theft coverage; retirement savings plan; wellbeing program; discounted WGU tuition; and flexible paid time off for rest and relaxation with no need for accrual, flexible paid sick time with no need for accrual, 11 paid holidays, and other paid leaves, including up to 12 weeks of parental leave.

How to Apply: If interested, an application will need to be submitted online. Internal WGU employees will need to apply through the internal job board in Workday.

Additional Information

Disclaimer: The job posting highlights the most critical responsibilities and requirements of the job. It’s not all-inclusive.

Accommodations: Applicants with disabilities who require assistance or accommodation during the application or interview process should contact our Talent Acquisition team at [email protected].

Equal Employment Opportunity: All qualified applicants will receive consideration for employment without regard to any protected characteristic as required by law.