About the Role
We are seeking an Executive Assistant to support the UAE CEO. This is a high-trust, high-exposure role at the center of the business. You will work directly with the CEO to manage priorities, optimize time, and ensure consistent execution across a wide range of activities. This is not a traditional administrative role. You will act as an extension of the CEO, helping drive organization, follow-through, and operational efficiency across the business. The role requires exceptional organization, discretion, and the ability to operate with speed, precision, and sound judgment.
Key Responsibilities
- Calendar management and prioritization across internal and external commitments.
- Act as a gatekeeper, filtering and prioritizing inbound requests and communications.
- Coordinate meetings, including preparation of materials, agendas, and follow-ups.
- Track key priorities and ensure timely execution and follow-through across teams.
- Support the CEO in managing day-to-day workflow and decision-making cadence.
- Coordinate internal and external stakeholders to ensure alignment and responsiveness.
- Prepare presentations, notes, and internal communications as required.
- Manage travel, logistics, and scheduling with a high level of efficiency.
- Handle confidential and sensitive information with absolute discretion.
- Support broader operational and administrative needs where required.
Background & Experience
- 4–8+ years of experience in an Executive Assistant or similar role.
- Experience supporting senior executives in fast-paced, high-performance environments.
- Strong organizational and time management skills.
- Excellent written and verbal communication skills.
- High level of discretion and professionalism.
- Ability to manage multiple priorities simultaneously.
- Proficiency with standard business tools (Microsoft Office, Google Workspace, etc.).
What We Are Looking For
- High ownership and accountability.
- Highly organized, detail-oriented, and reliable.
- Proactive, with strong follow-through.
- Calm under pressure and able to operate at pace.
- Strong judgment and ability to prioritize effectively.
- Discreet and trustworthy.
- Low ego, highly collaborative.
- Comfortable acting as an extension of the CEO.
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What We Do
Flow solves the complexity of fund infrastructure. We connect information across investors, providers, investments and systems to realize our mission of empowering thought. Powered by dynamic tools and human centric interfaces, our cross platform SaaS technology networks and adapts to the myriad of ways funds operate to optimize productivity and increase time invested into making decisions. By bringing Flow to the $10 Trillion alternative asset market, we are able to increase the speed of decisions, the speed of capital and the speed of growth that serve as the lifeblood for all market based economies.
