The Role
Supports the CTO and CEO by managing complex calendars, meetings, travel, recruiting schedules, action items, agendas, communications, and confidential information. Coordinates executive commitments with customers, partners, candidates, and external organizations while protecting leadership focus time. The role requires proactive prioritization, strong organization, independent judgment, and interest in using AI and automation to improve administrative processes. This is a full-time remote position for candidates based in the Philippines, aligned with US Central business hours.
Summary Generated by Built In
This is a remote position.
Join one of the Philippines' fastest-growing tech companies. Open to Philippine-based
About Us
Full Scale is a fully remote-first company that helps businesses build dedicated teams of skilled professionals. We make it easier for growing companies to find, onboard, and retain high-performing talent.
About the Role
We are looking for an experienced Executive Assistant to support senior executives with day-to-day scheduling, coordination, follow-ups, and administrative tasks. This role will work closely with senior leadership to protect their time, reduce administrative workload, keep commitments on track, and make sure important tasks and meetings are well coordinated.
The ideal candidate is highly organized, proactive, dependable, and comfortable working independently while supporting multiple priorities.
Key Responsibilities
- Manage complex executive calendars, including scheduling, rescheduling, and resolving conflicts.
- Coordinate meetings with leadership, customers, partners, candidates, and external organizations.
- Protect executive focus time and help prioritize meetings and commitments.
- Track action items, delegated tasks, commitments, and follow-ups to ensure they are completed on time.
- Prepare meeting agendas, background information, materials, and other items needed by executives.
- Coordinate recruiting and interview schedules for leadership and strategic roles.
- Manage candidate schedules, interview materials, communications, and follow-ups.
- Coordinate executive travel, including flights, hotels, transportation, itineraries, and conference arrangements.
- Coordinate customer visits, partner meetings, speaking engagements, and other external commitments.
- Provide limited personal administrative support, such as managing calendars, appointments, reservations, important dates, and occasional personal logistics.
- Handle confidential and sensitive information with discretion.
- Help identify opportunities to improve administrative processes through AI, automation, and technology.
- Perform other related tasks as assigned by the client.
Requirements
- 3+ years of experience as an Executive Assistant, Personal Assistant, Virtual Assistant, or similar role.
- Previous experience supporting C-level executives, founders, or senior leaders is strongly preferred.
- Some technical, project management, or experience working with technical teams is preferred.
- Excellent written and verbal communication skills.
- Strong organizational and time management skills.
- Ability to manage multiple priorities and deadlines with minimal supervision.
- Highly proactive with strong attention to detail and follow-through.
- Good judgment and ability to handle confidential information professionally.
- Comfortable communicating with senior executives, customers, partners, candidates, and other stakeholders.
- Able to anticipate needs, identify potential issues, and take action without constant direction.
- Some technical or project management background is preferred.
- Comfortable using technology and quick to learn new tools and systems.
- Interest or experience in using AI and automation to improve productivity is a plus.
Work Schedule
- Full-time, 5 days per week
- Must be available to work US Central business hours
Benefits
- 100% remote work setup
- Work from anywhere in the Philippines
- High-impact role with direct leadership visibility
- Opportunity to work closely with senior executives
- Collaborative team that values ownership, trust, and accountability
- Opportunity to use AI and automation to improve how work gets done
Skills Required
- 3+ years of experience as an Executive Assistant, Personal Assistant, Virtual Assistant, or similar role
- Previous experience supporting C-level executives, founders, or senior leaders
- Technical, project management, or experience working with technical teams
- Excellent written and verbal communication skills
- Strong organizational and time management skills
- Ability to manage multiple priorities and deadlines with minimal supervision
- Proactive approach with strong attention to detail and follow-through
- Good judgment and ability to handle confidential information professionally
- Comfort communicating with senior executives, customers, partners, candidates, and other stakeholders
- Ability to anticipate needs, identify potential issues, and take action independently
- Comfort using technology and learning new tools and systems quickly
- Interest or experience using AI and automation to improve productivity
- Availability to work full-time, five days per week, during US Central business hours
- Based in the Philippines
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The Company
What We Do
Full Scale is an offshore development company that provides vetted software engineering teams from the Philippines. Founded in 2018, it solves traditional offshoring problems like high turnover and inconsistent quality by employing a full-time employment model and a respect-first culture, helping businesses scale their technical teams with high-quality developers who think like product owners.
