We are looking for an Executive Assistant & Office Manager (Contractor) to support a senior Sales Executive and oversee day-to-day office operations in our Addison, Texas location. This contract will begin in June/July 2025 and run for approximately 12 to 15 weeks (about 480 hours total).
You will provide high-level administrative support to a key Sales leader while ensuring the Addison office runs smoothly and efficiently. From managing schedules and preparing presentations to maintaining a welcoming and organized office environment, your impact will be felt both in how the executive leads and how the team collaborates on-site.
This role requires full on-site presence and is ideal for someone who thrives in a fast-paced environment, enjoys wearing multiple hats, and takes pride in being the go-to person for both executive and office operations.
Expected Hours: 480 hours over 12–15 weeks (40 hours a week)
Application Deadline: Friday, June 27, 2025
The hourly range is $40.00-$50.00
What Your Success Will Look LikeExecutive Support
- Serve as the primary point of contact for all matters related to the Executive, including those of a highly confidential or critical nature
- Manage the Executive’s calendar, prioritize requests, and resolve scheduling conflicts
- Create high-quality documents, reports, and presentations
- Draft and manage professional correspondence
- Capture meeting notes and ensure timely follow-up on action items
- Coordinate travel and process expense/mileage reports
- Maintain and update contact lists
- Exercise sound judgment in prioritizing requests and responding on behalf of the Executive
Office Management
- Oversee daily office operations for the Addison location
- Manage supplies, vendors, and general office maintenance
- Welcome and assist visitors; coordinate conference room use and in-office meetings
- Support onboarding logistics and partner with internal teams for IT and facilities needs
- 5+ years of experience as an Executive Assistant or in a similar administrative support role
- Proven attention to detail and strong organizational skills
- A personable and approachable demeanor with excellent interpersonal communication
- A self-starter mindset with a proactive, “go-getter” attitude
- Experience coordinating domestic travel logistics for executives
- Proficiency in Microsoft Excel and PowerPoint, with the ability to create polished presentations
- Familiarity with project management tools such as Monday.com, Basecamp, Jira, or Team Gantt (preferred)
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What We Do
At Scorpion Enterprises, we provide a wealth of knowledge to collaborate and build end-to-end strategies for our clients. We check Business Data, Audience Analytics, and Websites and Social Media statistics. With these data-driven insights in place, we form an effective strategy to ensure that our outreach plan goes a long way. We dive deep into understanding clients’ brands and companies to obtain and keep the clients’ customers satisfied.
Every project is different, but they all start with one thing in common. We want to know everything: where the client started, where they want to go next, what they value, who their customers are and why they care about them. The only way to solve a problem is to understand it from every angle. Fortunately, we have a proven method to quench our insatiable curiosity. Our attention to detail is impressive too. We have a senior manager on board, fully responsible for delivering excellence in every way possible from beginning to end. Our plans cover some of the best locations, strategic timing, and compelling messages based on the clients’ potential customers.
