*Applicants must be US based
About Digital Reach AgencyDigital Reach Agency is a full-service digital marketing agency for B2B SaaS & Tech companies. We’re an enthusiastic, open-minded team of compassionate and talented people. Our company prides itself on the amazing people who are a part of our team – employee well-being is our priority, our work matters to us, we foster growth & learning in the workplace, and have implemented initiatives to ensure we’re engaging our team and empowering every member to succeed.
We are a 100% remote team spread across the US.
Position SummaryWe are looking for a high-energy, proactive Operations Executive Assistant & Project Coordinator to act as a strategic partner to our leadership. This is a unique "hybrid" role designed for someone who can manage high-level administrative tasks while functioning as a Project Manager.
Your primary goal is to shadow leadership, capture high-level ideas and "brain dumps," and convert them into high-context, actionable tasks for the team.
The RoleExecutive Support & Administration
- Shadow leadership in meetings to capture nuanced context and convert discussions into organized project briefs.
- Manage complex scheduling, internal communications, and administrative workflows to free up leadership bandwidth.
- Maintain a "single source of truth" for internal documentation and agency processes.
Project Management & Initiative Support
- Build and manage project workflows in Asana, ensuring all tasks have clear owners, deadlines, and context.
- Track the progress of agency initiatives, proactively identifying bottlenecks before they delay deadlines.
- Translate verbal instructions into detailed technical or operational tasks for the broader team.
Operational Analysis & Reporting
- Build and maintain advanced trackers in Google Sheets/Excel to monitor project health or agency KPIs.
- Assist in the rollout of new operational initiatives and internal process improvements.
- Perform ad-hoc research and data organization to support executive decision-making.
Requirements
- Experience in Executive Assistance, Operations, or Project Management, with a track record of getting things done
- Advanced working knowledge of Google Sheets, with the ability to build, manage, and optimize complex spreadsheets
- Strong organizational skills and comfort managing workflows (Asana experience preferred)
- Energetic, thoughtful, and proactive, comfortable anticipating needs and next steps
- Nice to have: NYC-based
Benefits
Position: Contractor
Location: Remote (US Based) with a strong preference for NYC
Hours: Starting at 20 hours per week
Pay: $30 - $60/hr (Based on Experience)
Top Skills
What We Do
Digital Reach is an internet marketing firm focused on B2B Demand Generation and Inbound Marketing. We offer SEM and SEO services, along with Web Development, Design, CRO, In-House Team Training, and more.
Our business is built on transparency, communication, and performance. We believe in developing relationships and forming partnerships based on trust and honesty. With Digital Reach, you'll have fast access to expert support, crisp and on-time reports that clearly show progress for your KPIs, and creative solutions to your most difficult challenges.
We emphasize tracking the funnel - we provide detailed attribution that lets you know which campaigns work, which keywords should be emphasized, and what strategies should be implemented to ensure clarity of data.
We believe in expert service, seamless communication, and tracking results. More than anything, though, we believe in listening to our partners and working together to find successful solutions.
Join us today and get your campaigns moving in the right direction!
www.digitalreachagency.com
[email protected]
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