Executive Assistant to the Clinical Chiefs

Job Description Summary:

Job Description:

JOB SUMMARY

Provides administrative support to the Clinical Chiefs and clinical committees, by managing calendars, scheduling meetings and trainings, and tracking of projects, minutes, data, and reports critical to clinical operations.  Interfaces with central administrative office staff and site clinical leadership. 

ROLE AND RESPONSIBILITIES

• Handle projects and assignments requiring independent judgment, excellent problem solving skills, and in-depth knowledge of agency functions, programs, ongoing activities and priorities
• Demonstrate exceptional commitment to accuracy, detail, and follow-up, along with an ability to work under high intensity situations when necessary
• Interact effectively and professionally with individuals at all levels
• Provide clerical, organizational and technical support to clinical chiefs
• Arrange meetings and conferences, schedule appointments and perform other duties related to maintaining schedules of clinical chiefs
• Record/maintain minutes from meetings and forward/follow-up with respective personnel accordingly
• Handle sensitive and confidential information with tact and diplomacy, using good judgment, discretion and professionalism
• Compile, manage and maintain spreadsheets, graphs, reports based on data collected
• Remain flexible in work schedule in order to provide the most effective and efficient support for the company
• Perform other duties as assigned

QUALIFICATIONS

Required Skills and Education

• BA/BS degree or associates with relevant experience
• Two years of experience supporting senior level executives
• Background in healthcare field helpful, but not required
• Expert level computer skills (Word, Excel and PowerPoint)
• Expert level and comfort with video technology such as Zoom.
• Proven ability to maintain confidentiality
• Crisis management skills
• Professional & polished demeanor
• Excellent written, oral and interpersonal communication skills essential
• Exceptional organizational, time-management, prioritization, and multi-tasking skills
• Professional responsiveness and adaptability to rapid change
• Leadership experience
• Ability to work with minimal supervision, be resourceful and demonstrate excellent problem solving skills
• Flexibility and willingness to occasionally work early, late or weekend hours

PREFERRED SKILLS

               Communication Skills

Excellent oral and written communication skills are essential. 

PHYSICAL REQUIREMENTS/WORK ENVIRONMENT

1.            Combination of sustained periods of sitting at keyboard, walking and stair climbing

2.            Minimal lifting and carrying activities

WORK SCHEDULE DEMANDS

Full-Time work schedule; some evening and weekend hours as necessary.

Confidentiality of Information

Confidentiality of business information is a requirement.  Confidentiality must be maintained according to CHC policies

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