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Join us as we work to create a thriving ecosystem that delivers accessible, high-quality, and sustainable healthcare for all.
Position Summary
Join athenahealth as an Executive Assistant supporting the Chief Customer Officer (CCO) and a Vice President within the Customer Success organization. In this role, you will provide strategic administrative and operational support, manage executive priorities, coordinate leadership team activities, and help drive organizational effectiveness across Customer Success and key business partners. You will leverage technology and AI-enabled tools to improve workflows, streamline operations, and support executive decision-making. This is a hybrid position based in Boston, MA, with an expectation of approximately two days per week in the office. This role reports to the Chief Customer Officer.
About the Team
The Customer Success organization is focused on helping customers achieve value from their partnership with athenahealth and supporting positive business outcomes across the healthcare ecosystem. The team works closely with executive leadership, customer-facing teams, Communications, Operations, and other cross-functional partners to align priorities and execute key initiatives. Through a combination of collaboration, operational planning, and customer-focused decision-making, the team supports organizational performance and customer satisfaction. Team members utilize a variety of collaboration, productivity, and business tools to manage priorities, communicate effectively, and drive results.
Essential Job Responsibilities
- Manage complex calendars for the Chief Customer Officer and a Vice President, aligning schedules with organizational priorities, customer commitments, and business objectives.
- Coordinate leadership meetings, business reviews, planning sessions, and other recurring operational activities for the Customer Success leadership team.
- Prepare meeting materials, agendas, and executive briefings to support informed decision-making and meeting readiness.
- Track action items, commitments, deadlines, and dependencies to ensure timely follow-through on strategic initiatives.
- Facilitate coordination across Customer Success and cross-functional business partners to support organizational goals.
- Arrange domestic and international travel, including itineraries, accommodations, and meeting logistics.
- Process expense reports, invoices, and other administrative activities accurately and efficiently.
- Support executive communications by coordinating materials, information, and stakeholder updates.
- Develop and maintain systems that improve visibility into priorities, decisions, and ongoing work.
- Utilize AI, automation, and productivity tools to improve operational efficiency, enhance workflow quality, and identify opportunities for process improvement while maintaining appropriate confidentiality and data handling practices.
Additional Job Responsibilities
Coordinate customer meetings, executive events, off-sites, and organization-wide engagements.
Research, prioritize, and help coordinate responses to incoming requests and business needs.
Support internal communications efforts in partnership with Communications and other stakeholders.
Create and maintain documentation, tracking tools, and organizational resources.
Identify opportunities to simplify workflows and improve team effectiveness.
Share best practices related to technology, automation, and productivity tools with colleagues.
Complete additional projects and assignments in support of leadership and organizational priorities.
Expected Education & Experience
Required Qualifications
Five or more years of Executive Assistant experience supporting C-suite or senior executives.
Demonstrated experience supporting multiple senior leaders while managing competing priorities.
Strong project management, organizational, and coordination skills.
Excellent written and verbal communication skills with the ability to engage effectively across organizational levels.
Experience managing confidential and sensitive information with discretion.
Experience using AI, automation, or productivity technologies to improve work quality and efficiency.
Advanced proficiency with Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, OneDrive, SharePoint, and Teams.
Ability to manage multiple workstreams and meet deadlines in a dynamic business environment.
Strong problem-solving, prioritization, and relationship-management skills.
Preferred Qualifications
- Bachelor's degree or equivalent relevant professional experience.
- Experience supporting executives within healthcare, healthcare technology, or SaaS organizations.
- Project management certification or formal project management training.
- Experience implementing process improvements and operational efficiencies.
- Experience coordinating executive-level events, customer engagements, and leadership meetings.
- Interest in learning and applying emerging technologies and productivity tools.
Expected Compensation
$67,000 - $115,000The base salary range shown reflects the full range for this role from minimum to maximum. At athenahealth, base pay depends on multiple factors, including job-related experience, relevant knowledge and skills, how your qualifications compare to others in similar roles, and geographical market rates. Base pay is only one part of our competitive Total Rewards package - depending on role eligibility, we offer both short and long-term incentives by way of an annual discretionary bonus plan, variable compensation plan, and equity plans.
About athenahealth
Our vision: In an industry that becomes more complex by the day, we stand for simplicity. We offer IT solutions and expert services that eliminate the daily hurdles preventing healthcare providers from focusing entirely on their patients — powered by our vision to create a thriving ecosystem that delivers accessible, high-quality, and sustainable healthcare for all.
Our company culture: Our talented employees — or athenistas, as we call ourselves — spark the innovation and passion needed to accomplish our vision. We are a diverse group of dreamers and do-ers with unique knowledge, expertise, backgrounds, and perspectives. We unite as mission-driven problem-solvers with a deep desire to achieve our vision and make our time here count. Our award-winning culture is built around shared values of inclusiveness, accountability, and support.
Our DEI commitment: Our vision of accessible, high-quality, and sustainable healthcare for all requires addressing the inequities that stand in the way. That's one reason we prioritize diversity, equity, and inclusion in every aspect of our business, from attracting and sustaining a diverse workforce to maintaining an inclusive environment for athenistas, our partners, customers and the communities where we work and serve.
What we can do for you:
Along with health and financial benefits, athenistas enjoy perks specific to each location, including commuter support, employee assistance programs, tuition assistance, employee resource groups, and collaborative workspaces — some offices even welcome dogs.
We also encourage a better work-life balance for athenistas with our flexibility. While we know in-office collaboration is critical to our vision, we recognize that not all work needs to be done within an office environment, full-time. With consistent communication and digital collaboration tools, athenahealth enables employees to find a balance that feels fulfilling and productive for each individual situation.
In addition to our traditional benefits and perks, we sponsor events throughout the year, including book clubs, external speakers, and hackathons. We provide athenistas with a company culture based on learning, the support of an engaged team, and an inclusive environment where all employees are valued.
Learn more about our culture and benefits here: athenahealth.com/careers
https://www.athenahealth.com/careers/equal-opportunity
Skills Required
- Five or more years of Executive Assistant experience supporting C-suite or senior executives
- Experience supporting multiple senior leaders while managing competing priorities
- Strong project management, organizational, and coordination skills
- Excellent written and verbal communication skills
- Experience managing confidential and sensitive information with discretion
- Experience using AI, automation, or productivity technologies to improve work quality and efficiency
- Advanced proficiency with Microsoft Office, Outlook, Word, Excel, PowerPoint, OneDrive, SharePoint, and Teams
- Ability to manage multiple workstreams and meet deadlines in a dynamic business environment
- Strong problem-solving, prioritization, and relationship-management skills
- Bachelor's degree or equivalent relevant professional experience
- Experience supporting executives within healthcare, healthcare technology, or SaaS organizations
- Project management certification or formal project management training
- Experience implementing process improvements and operational efficiencies
- Experience coordinating executive-level events, customer engagements, and leadership meetings
- Interest in learning and applying emerging technologies and productivity tools
athenahealth Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about athenahealth and has not been reviewed or approved by athenahealth.
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Healthcare Strength — Health coverage is described as comprehensive, including medical, dental, and vision options alongside additional protections like accident and critical illness coverage. Mental health support and EAP-style counseling resources are also part of the package.
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Leave & Time Off Breadth — Time-away offerings include PTO that covers vacation and sick time, paid holidays, and options for leaves of absence and sabbaticals. Flexible time off is positioned as a meaningful part of the overall rewards package for some roles.
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Retirement Support — Retirement benefits include a 401(k) plan with employer matching, supported by broader financial wellbeing resources. Equity and performance bonuses are also referenced as part of total rewards.
athenahealth Insights
What We Do
athenahealth strives to cure complexity and simplify the practice of healthcare. Our innovative technology includes electronic health records, revenue cycle management, and patient engagement solutions that help healthcare providers, administrators, and practices eliminate friction for patients while getting paid efficiently. athenahealth partners with practices with purpose-built software backed by expertise to produce the insights needed to drive better clinical and financial outcomes. We’re inspired by our vision to create a thriving ecosystem that delivers accessible, high-quality, and sustainable healthcare for all. For more information, please visit www.athenahealth.com
Why Work With Us
We are here to make an impact on the healthcare industry at scale. We enable our diverse teams to move fast, grapple with interesting technical challenges, and innovate at every level. We are on a modernization journey and build on the hybrid cloud. We deliver best-in-class solutions to help every patient receive the best possible care.
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