Life changing therapies. Global impact. Bridge to thousands of biopharma companies and their patients.
We are PCI.
Our investment is in People who make an impact, drive progress and create a better tomorrow. Our strategy includes building teams across our global network to pioneer and shape the future of PCI.
Position Summary
The Executive Assistant to the CFO provides high‑impact administrative and operational support to the Chief Financial Officer and the (LIFT) organization, which encompasses Legal, Finance, and IT. This role is critical to the effective functioning of executive operations and supports a fast‑paced, high‑stakes environment requiring exceptional attention to detail, discretion, and responsiveness.
The ideal candidate thrives in dynamic settings, serves as a trusted partner to senior leadership, and brings a proactive, solutions‑oriented mindset. This role acts as the administrative backbone of the Office of the CFO, ensuring seamless coordination, communication, and execution across priorities.
Key Responsibilities
Executive and Administrative Support
- Prepare professional‑grade presentations and documents for senior leadership, demonstrating master‑level proficiency in Microsoft PowerPoint.
- Provide comprehensive administrative support to the CFO and LIFT leadership team, enabling efficient execution of daily operations and strategic initiatives.
- Manage complex, high‑volume calendars across multiple time zones, including prioritization, scheduling, and coordination of internal and external meetings.
- Coordinate sophisticated domestic and international travel arrangements, producing detailed itineraries, agendas, and logistics through Concur.
- Prepare, submit, and track expense reports in a timely and accurate manner.
- Draft, proofread, and edit confidential correspondence, reports, and executive materials.
Meeting, Office, and Logistics Coordination
- Schedule conference rooms and manage logistics for executive meetings, board‑related sessions, and customer visits.
- Coordinate catering and on‑site meeting support, including breakfast, lunch, and refreshments as required.
- Willingness to travel to meeting locations (multi-day trips) for on-site support, on an as needed basis (travel is about 20%)
- Oversee document flow for items requiring signature or review by the Executive Leadership Team (ELT), Executive Coordinator, Site VP/GM, or CFO.
- Order, maintain, and organize office and administrative supplies.
Executive Materials and Special Projects
- Prepare professional‑grade presentations and documents for senior leadership, demonstrating master‑level proficiency in Microsoft PowerPoint.
- Support special projects and ad hoc initiatives for the CFO and LIFT leaders, including cross‑functional coordination where needed.
- Ensure adherence to company policies, procedures, and all applicable PCI, cGMP, and GCP guidelines.
Professional Standards
- Demonstrate consistent attendance, punctuality, and reliability as an essential function of the role.
- Flex outside standard business hours as needed; this position is not a traditional Monday–Friday, 9‑to‑5 role.
- Perform other duties as assigned.
Core Competencies
Executive Organization & Prioritization
- Expert management of complex executive calendars and shifting priorities
- Ability to triage, anticipate needs, and ensure proactive follow‑through
Discretion & Confidentiality
- Trusted with sensitive financial, legal, and IT information
- Exercises sound judgment when handling executive‑level communications
Communication Excellence
- Clear, professional written and verbal communication
- Confident interaction with senior leaders, external partners, and stakeholders
Technical Proficiency
- Master‑level proficiency: Microsoft PowerPoint and Outlook
- Strong proficiency: Microsoft Excel and Microsoft Teams
- Working proficiency with Zoom, SharePoint, Workday, dashboards, and digital workflows
Problem Solving & Adaptability
- Anticipates challenges and resolves issues before escalation
- Maintains composure and effectiveness in high‑pressure environments
Global & Cross‑Functional Awareness
- Effective coordination across time zones and cultures
- Supports Legal, Finance, and IT leaders with awareness of functional nuances
Executive Presence
- Represents the Offices of the CFO, CIO, and General Counsel with professionalism and credibility
- Demonstrates resilience, flexibility, and accountability
Work Environment
- Primarily office‑based or remote desk environment
- Noise level typically quiet
Qualifications
Required
- Exceptional Team Player
- Hands-on, positive personality with a “can-do” attitude
- Associate’s degree in a related field and/or 5+ years of relevant experience
- Advanced computer skills, including expert use of PowerPoint, Excel and Outlook
- Full professional proficiency in English (written and verbal)
- Strong reasoning and problem‑solving skills
- Ability to work independently and collaboratively
- Professional demeanor and sound judgment
- Adaptability to evolving priorities and environments
Join us and be part of building the bridge between life changing therapies and patients. Let’s talk future
Equal Employment Opportunity (EEO) Statement:
PCI Pharma Services is an Equal Opportunity/Affirmative Action Employer. We do not unlawfully discriminate on the basis of race, color, religion, age, sex, creed, national origin, ancestry, citizenship status, marital or domestic or civil union status, familial status, affectional or sexual orientation, gender identity or expression, genetics, disability, military eligibility or veteran status, or any other protected status.
At PCI, Equity and Inclusion are at the core of our company’s purpose: Together, delivering life-changing therapies. We are committed to cultivating an inclusive workplace by holding ourselves accountable to the highest standards of understanding, fairness, respect, and equal opportunity – at every level. We envision a PCI community where everyone can belong and grow, and we strive to bring this vision to reality by continuously and intentionally assessing our people practices, policies and programs, marketing approach, and workplace culture.
Skills Required
- Associate's degree and/or 5+ years of relevant experience
- Expert use of Microsoft PowerPoint
- Expert use of Microsoft Outlook
- Advanced computer skills including Microsoft Excel
- Full professional proficiency in English (written and verbal)
- Experience managing complex, high-volume calendars across multiple time zones
- Experience coordinating domestic and international travel and producing detailed itineraries (Concur)
- Experience preparing professional-grade presentations, executive materials, and confidential correspondence
- Ability to prepare, submit, and track expense reports accurately
- Discretion handling confidential financial, legal, and IT information
- Working proficiency with Microsoft Teams, Zoom, SharePoint, and Workday
- Willingness to travel for on-site support (approximately 20%) and flex outside standard business hours
- Strong reasoning, problem-solving skills, professional demeanor, and ability to work independently and collaboratively
PCI Pharma Services Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about PCI Pharma Services and has not been reviewed or approved by PCI Pharma Services.
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Retirement Support — Feedback suggests the company provides a 401(k) with an employer match in the mid‑single‑digit range, with immediate vesting noted in certain cases. This is viewed as a solid component of the overall package.
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Leave & Time Off Breadth — PTO and paid holidays are commonly available, and some roles indicate vacation is accessible from early tenure. Availability of time off is frequently described as a positive element of the package.
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Affordable Benefits — Health insurance is sometimes described as reasonably priced depending on plan tier. Feedback suggests core medical, dental, and vision coverage is part of a standard offering.
PCI Pharma Services Insights
What We Do
PCI is a leading provider of integrated pharmaceutical development services to the global healthcare market. With facilities in North America and Europe, PCI supports pharmaceutical and biotech companies with products destined for more than 100 countries around the world. PCI provides services for each stage of the product lifecycle – from early Phase I through commercial launch and long-term supply – and partners with customers to provide key insight and expertise in enabling successful commercialization and bringing lifesaving medications to patients. For more information, go to www.pci.com.
