Executive Assistant To CEO

Position title: Executive Assistant to the CEO & Office Manager 

Reports to: CEO

Coverage: Kenya

Base: The Oval, Parklands, Nairobi, Kenya

Travel: Required

Role Purpose

This is an exciting opportunity to join a high-performing, fast-growing organization as an Executive Assistant to the CEO & Office Manager. The role sits at the heart of the business and combines executive support, business operations, and office management.

You will work directly with the CEO, supporting the delivery of strategic objectives while ensuring the office runs smoothly and professionally. This role requires someone who thrives in an agile, fast-paced, and high-pressure environment, is highly resilient, and is comfortable working with a high-expectation leader.

This role is ideal for someone looking to build a long-term career in Business Operations, Chief of Staff pathways, or Executive Support, with exposure to leadership decision-making, strategy, and company-wide execution.

• Provide high-level administrative and operational support to the CEO
• Act as a trusted gatekeeper and liaison between the CEO and internal/external stakeholders
• Handle confidential and sensitive information with absolute discretion
• Support preparation for senior leadership, investor, and external stakeholder engagements

• Own and manage the CEO’s complex calendar, ensuring time is aligned to strategic priorities
• Proactively anticipate conflicts, deadlines, and shifting priorities
• Coordinate meetings across multiple time zones and stakeholders
• Ensure the CEO is well prepared for all meetings, engagements, and travel

• Coordinate travel logistics including flights, accommodation, visas, and ground transport
• Arrange meetings, offsites, and Executive sessions, including agendas, materials, and follow-ups
• Process authorised company documentation and support internal approvals
• Track action items and ensure timely follow-through

• Support business operations by:
  • Building and updating business development and strategy decks
  • Conducting desk research (e.g., FinTech landscape, fundraising, partners, competitors)
  • Assisting with investor materials and fundraising preparation
     
• Provide ad-hoc support on high-priority initiatives tied to strategic objectives
• Act as an execution partner to help move work forward quickly and accurately
   

• Act as Office Manager, ensuring the office operates smoothly and professionally
• Manage office suppliers, vendors, and service providers
• Oversee office budgets, basic procurement, and inventory
• Ensure the workspace is organised, well-equipped, and a positive environment for the team
• Support internal events, team meetings, and company gatherings

• Highly organised, detail-oriented, and process-driven
• Able to operate calmly and effectively in a very fast-paced, changing environment
• Resilient, emotionally intelligent, and thick-skinned — comfortable working with a high-expectation CEO
• Proactive self-starter who takes ownership and follows through without being chased
• Strong judgment, discretion, and professionalism at all times
   

Required Skills & Qualifications

• MBA graduate or 1–2 years’ experience in a similar Executive Assistant, Operations, or Business Support role
• Strong English communication skills (written and verbal)
• Comfortable working in an international and multicultural environment
• Strong proficiency in:
  • Google Slides / PowerPoint
  • Excel
  • Word / Google Docs
  • Email and calendar management tools