We are seeking a highly organized, proactive, and people oriented Executive Assistant to the CEO. This is a key operational role that supports strategic initiatives, ensures smooth communication across departments, and helps maintain high-level organizational efficiency.
The ideal candidate is detail-oriented, charismatic, professional, and able to balance fast-paced executive demands with exceptional follow-through.
Key ResponsibilitiesManage the CEO’s calendar, priorities, and daily workflow.
Coordinate internal and external executive communications.
Assist with travel coordination and logistics.
Prepare and review reports, presentations, and executive documents.
Organize and safeguard confidential information.
Coordinate executive meetings, create agendas, document minutes, and ensure follow-up on action items.
Support strategic projects and track progress across departments.
Compile executive summaries and reports from key areas including:
Finance, HR, Billing, Intake, Scheduling, Clinical, IT, Guatemala operations, and more.Assist in internal organizational reengineering and process mapping.
Support applications for new contracts with counties and insurance providers.
Monitor insurance rate changes and coordinate with Finance.
Conduct site visits to centers to assess operations and prepare executive feedback reports.
Manage the internal escalation inbox and ensure timely responses to staff needs.
Maintain and update dashboards (e.g., Monday.com) and track leadership action items.
Highly organized and structured.
Excellent communicator with strong interpersonal skills and natural charisma.
Strong analytical and problem-solving mindset.
Comfortable working under pressure and tight deadlines.
Reliable, proactive, and committed to high-quality execution.
Able to collaborate with diverse teams and maintain confidentiality at all times.
Bachelor’s Degree required.
3+ years of experience as an Executive Assistant or similar role.
Bilingual (English/Spanish) strongly preferred.
Strong proficiency in Microsoft Office, Outlook, and organizational tools.
Ability to work in a hybrid format with travel to BTA centers in California.
Competitive salary based on experience.
Corporate benefits package.
Professional development and growth opportunities.
A mission-driven, collaborative work environment that makes a real impact.
Top Skills
What We Do
We are a company dedicated to helping children reach their greatest potential. BTA specializes in providing applied behavior analysis (ABA) therapy to children with neurodivergent conditions and behavioral disorders. Each client we work with is unique, and their treatment programs reflect that. Our team of clinical experts evaluates clients and develops the best-personalized treatment programs for every child. Clinical programs work on the motor, social, cognitive, and communication skills in order to give our clients and their families the confidence to navigate life.
