Executive Assistant to the CEO

Posted Yesterday
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San Francisco, CA
Hybrid
170K-170K Annually
Mid level
Artificial Intelligence • Marketing Tech
The Role
Provide high-impact executive support to the CEO (70–80%), managing scheduling, correspondence, and personal/admin tasks. Own back-office and operational functions (10–20%) including payroll, finance interfaces, document prep, and special projects across sales, marketing, and client delivery. Act as responsive, detail-oriented right hand in a fast-growing startup, often in-person in the San Francisco Bay Area.
Summary Generated by Built In

Clipbook’s mission: reinvent how leaders listen to and engage the world.
We are the vertical AI category leader for the $100 billion communications, public relations, and public affairs industries.
Since 2023, we have quietly grown into the largest AI company in this segment. We are backed by leading investors - including Mark Cuban, who co-led our seed round.
A bit more about us:

  • We bootstrapped to our first million in ARR and hit profitability before raising our $3.3 million seed round last year.

  • We’re currently growing >10% month-over-month and on track to >4x ARR this year.

  • We’re working with 200+ clients including the Boston Consulting Group, Weber Shandwick, StockX, and dozens of government agencies across the country.

What You’ll Do

  • Office of the CEO (70-80%)

    • Serve as mission-critical “right hand” to the CEO, managing a rapidly growing team of ~16+ staff

    • Oversight and administration of the CEO’s office across all aspects of the business (E.g. scheduling, correspondence management, client follow-ups, etc.),

    • Occasional ‘personal’ portfolio / administrative tasks as necessary

  • Clipbook Operations (10-20%)

    • Support and/or own range of administrative & back-office functions, including but not limited to payroll & finance; interfacing with legal & accounting partners (e.g. lawyers, accounting, etc.); document preparation, etc. alongside CEO.

    • Manage and execute special projects on behalf of the CEO across sales, growth, client delivery, and business operations (e.g. operational support for marketing events or industry conferences)

This role is a good fit if:

  • Thrive in jet-fueled environments & enjoy bringing structure to the natural chaos of a startup

  • Are extremely detailed oriented and strive to never let any balls drop

  • Pride yourself on your responsiveness across every method (email, call, text, Slack)

  • Have excellent execution capability & hustle and willingness to work with a quickly growing, scrapping, and passionate startup team

  • Display strong written and verbal communication skills & are comfortable interfacing with very senior stakeholders externally

  • Are willing to roll up your sleeves to be helpful and supportive wherever possible

  • Are willing to learn rapidly (eg back office startup functions)

This is not the best fit for you if:

  • You are looking for a “punch in, punch out” job

  • Are not committed to succeeding in a role over an extended period of time

Other notes:

  • You’ll be my right hand in everything across the business. This role is mostly behind the scenes, not always glamorous, but you will have a critical birds-eye view to everything.

Hours: working model & comp: Full-time & often in-person with the CEO. San Francisco / Bay Area based.

Compensation: Highly competitive based on experience; starting at $170,000 USD (commiserate with experience) with full medical, dental, and vision benefits; 401k, unlimited / flexible PTO policy; and upward comp mobility as role expands

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The Company
HQ: Washington, DC
20 Employees

What We Do

Clipbook democratizes media monitoring, aggregation, and analysis through a robust and easy-to-use platform.

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