Every day, our team members do amazing things in pursuit of our shared purpose to build trust with our clients, partners, subcontractors, and teammates. No matter your background, education, or career path, if you share our vision to create extraordinary experiences, you belong at HITT.
Executive Assistant to the CEOJob Description:
HITT Contracting is seeking a highly organized and proactive Executive Assistant (EA) to support our Chief Executive Officer (CEO), Kim Roy. This is a fast-paced, high-visibility role requiring exceptional judgment and a strong service mindset. HITT was recently ranked #10 on ENR’s Top 400 General Contractors list, reflecting our national scale, strong reputation, and leadership across the construction industry. Kim has built her career at HITT, advancing through operations, preconstruction, strategy, and executive leadership, and was recently named CEO of the Year by the Washington Business Journal.
As HITT continues to grow and prepares to transition into a new state-of-the-art headquarters in West Falls Church in early 2027—a major current priority for Kim—the CEO’s office plays a vital role in supporting this next phase and representing the company’s vision for the future. The EA serves as a trusted partner who keeps the CEO prepared, informed, and focused by managing the essential details that enable high-level leadership. This includes expertly coordinating the CEO’s complex and evolving calendar, preparing high-quality materials for internal and external engagements, managing travel logistics, and supporting the daily operations of the executive team.
Beyond administrative excellence, the EA helps create a warm, thoughtful, and memorable experience for all who engage with the CEO—including clients, subcontractors, industry partners, and HITT team members. This requires impeccable attention to detail, a refined sense of taste and design, and a strong appreciation for HITT’s brand, reputation, and relationship-driven culture. Thoughtful touches, meaningful acknowledgments, and a hospitality-minded approach ensure every interaction with the CEO reflects HITT’s values of quality, integrity, humility, and lasting relationships.
The ideal candidate is polished, adaptable, and highly service-oriented, with exceptional judgment, strong communication skills, and pride in representing both the CEO and the HITT brand. This role requires someone who is consistently one step ahead, thrives in a fast-paced environment, and finds fulfillment in supporting an executive whose work touches every part of the business. This position reports directly to the CEO and requires on-site presence in Falls Church, VA.
Responsibilities
Executive Administrative Support
Manage the CEO’s complex and shifting calendar to ensure alignment with business priorities and leadership needs.
Serve as the primary point of contact for scheduling requests and coordination on behalf of the CEO.
Support consistency and standards across the full executive office (e.g., meeting request protocols, pre-read requirements, and communication workflows).
Partner closely with the Executive Assistant supporting HITT’s Co-Presidents to ensure coordinated scheduling, aligned priorities, and seamless communication across executive leadership.
Anticipate preparation needs and assemble briefing materials, agendas, pre-reads, and talking points so the CEO is always well-prepared.
Track commitments, deadlines, and follow-up items, ensuring timely action and clear communication with stakeholders.
Exercise excellent judgment and handle all confidential information with the utmost discretion.
Communication & CEO Readiness
Draft, edit, and prepare emails, talking points, meeting summaries, and internal communications that reflect the CEO’s voice and tone.
Manage the flow of information to and from the CEO’s office to support effective decision-making and leadership alignment.
Prepare polished presentations and materials for internal meetings, client engagements, and external events.
Ensure timely distribution of agendas, pre-read materials, and follow-up communications.
Hospitality & Brand Stewardship
Create a warm, professional, and memorable experience for clients, partners, subcontractors, and team members engaging with the CEO.
Prepare meeting spaces and materials with exceptional attention to detail and a refined sense of taste, design, and hospitality.
Coordinate thoughtful touches such as curated gifts, handwritten notes, and meaningful acknowledgments tied to birthdays, anniversaries, promotions, and personal milestones.
Maintain systems for tracking important dates and personal details so stakeholders feel remembered and valued.
Incorporate personal anecdotes, preferences, and past interactions to create thoughtful, personalized experiences.
Suggest improvements to elevate the overall quality, consistency, and hospitality of interactions with the CEO.
Represent the CEO’s office with warmth, professionalism, humility, and deep pride in the HITT brand.
Meeting & Event Coordination
Coordinate logistics for leadership meetings, enterprise gatherings, on-site/off-site sessions, and CEO-led events.
Oversee all meeting readiness including room setup, technology, catering, guest preparation, and supporting materials.
Capture key notes and action items when needed and ensure clear ownership and follow-through.
Support logistics and preparation for the CEO’s participation in conferences, ceremonies, community engagements, and industry events.
Operational Workflow, Travel & Administrative Processes
Ensure the CEO’s day runs smoothly by anticipating personal logistics such as meals, transportation, and essential needs that support her focus and well-being.
Coordinate all aspects of travel for the CEO, including transportation, accommodations, itineraries, and preparation materials.
Prepare and submit accurate, timely expense reports; process invoices; and support budget-related administrative tasks.
Maintain organized administrative systems, digital files, tracking tools, and recurring schedules.
Collaborate closely with administrative colleagues and team leaders across HITT to support seamless communication and aligned workflows.
Qualifications
Required
5–10 years of experience supporting C-suite executives or senior leaders in a fast-paced, high-performing environment.
Experience supporting executives in a large or multi-location organization.
Advanced proficiency in Microsoft Outlook, PowerPoint, Word, and Excel.
Exceptional organization, time management, and attention to detail.
Outstanding written and verbal communication skills with the ability to tailor tone to executive standards.
Demonstrated discretion and sound judgment in handling confidential information.
Experience managing complex calendars, travel logistics, and high-volume workflows.
Ability to remain calm, resourceful, and efficient under pressure.
Preferred
Bachelor’s degree or equivalent professional experience.
Familiarity with construction, real estate, or the built environment.
Comfort working with a variety of leadership styles and shifting priorities
Hokie fan, Hokie-adjacent, or simply Hokie-appreciative—all are welcome.
Personal Attributes
Proactive, service-oriented, and consistently one step ahead.
Dependable and adaptable, with the ability to pivot quickly.
High emotional intelligence and strong interpersonal skills.
Professional presence, humility, integrity, and a sense of humor.
Genuine enthusiasm for contributing to a high-performing leadership team.
In accordance with Virginia Senate Bill 215 (SB 215), the base salary range for this position is:
$109,000.00 - $154,000.00
Compensation in other cities and states may vary. HITT Contracting offers a competitive total benefits and compensation package including performance-based bonuses, premium health care coverage including vision and dental, employer-matched 401(k), wellness reimbursement program, paid holidays and time-off, and other voluntary benefits and leave types. The determination of salary is based on the candidate’s individual professional experience, qualifications, education, skills, and training.
HITT Contracting is an equal opportunity employer. We are committed to hiring and developing the most qualified individuals based on job-related experience, skills, and merit. All employment decisions are made without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other protected characteristic. We value a respectful, inclusive workplace where everyone has the opportunity to succeed. HITT Contracting maintains a drug-free workplace, consistent with applicable local, state, and federal laws.
Skills Required
- 5-10 years of experience supporting C-suite executives or senior leaders in a fast-paced, high-performing environment
- Experience supporting executives in a large or multi-location organization
- Advanced proficiency in Microsoft Outlook, PowerPoint, Word, and Excel
- Exceptional organization, time management, and attention to detail
- Outstanding written and verbal communication skills with the ability to tailor tone to executive standards
- Demonstrated discretion and sound judgment in handling confidential information
- Experience managing complex calendars, travel logistics, and high-volume workflows
- Ability to remain calm, resourceful, and efficient under pressure
- Bachelor's degree or equivalent professional experience
- Familiarity with construction, real estate, or the built environment
- Comfort working with a variety of leadership styles and shifting priorities
- Hokie fan, Hokie-adjacent, or simply Hokie-appreciative
What We Do
After more than 25 years in the industry, Americon Construction joined the HITT Contracting family in August 2016. Now known as Americon HITT, we are operating as the company’s New York regional office. Since HITT’s inception in 1937, the firm has grown to become an award-winning turnkey construction company performing a wide range of services—from base building construction and renovation, to interior fit-out and service work. Ranked by ENR as one of the top 40 largest general contractors in the nation, HITT maintains offices in Atlanta, Charleston, Dallas, Fort Lauderdale, Houston, Los Angeles, New York, Raleigh, Richmond, Santa Clara, and Seattle. HITT’s growth is client-driven and their national success is a result of strong relationships. This acquisition is HITT’s first step towards expanding their New York footprint. Our team shares a dynamic drive to serve our clients to the best of our ability. The addition of HITT’s national resources will enable us to reach the next level in project scope, size, and volume in New York. Whether a new or repeat client, we assure you our approach to project management is still the same: deliver on promises and provide quality above expectation. With the expertise of our local New York team backed by the strength of a billion dollar firm, we’re excited to continue to grow with our clients. There is no limit to the number of industries operating in the Tri-state area. Our teams are equipped to tackle not only the multimillion dollar commercial projects, but also the smaller service, paint, and term contract work. What we do touches so many of the industries at play here in New York, providing construction services for corporate interiors, mission critical, law firms, hospitality, healthcare, higher education, Federal, and commercial mixed-use projects.
Why Work With Us
We're continually looking to grow and expand our team, with candidates who embody an entrepreneurial spirit and are passionate about construction. Whether you’re just embarking on your career in the industry or a seasoned professional with years of experience in the field—you belong here.
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