Executive Assistant to the CEO – Philippines

About Impact Investment Exchange (IIX)

Impact Investment Exchange (IIX) is a pioneer in the global impact investing movement, dedicated to reshaping finance for sustainable development with a focus on gender equality and climate action through capital mobilization and data-based solutions. For over a decade and a half, we've been building the sustainable investing market, from establishing the world's largest crowdfunding platform for impact investing (Impact Partners™), operating award-winning enterprise technical assistance programs, creating innovative financial products such as the Women's Livelihood Bond™ Series, (listed 6 bonds in the public market with zero credit default) and establishing an Impact Institute and Research & Advisory. While we are very deep with our work in Asia, the Pacific, and Africa, our work spans 60 countries globally where we have invested close to $500 million of private-sector capital, positively impacted over 160 million direct and household lives, and avoided over 1.9 million metric tons of carbon and have collected over 90,000+ data points on sustainable micro, small and medium enterprises (MSMEs). The base of IIX's work is IIX Values™, an impact verification tech solution measuring investments' social and environmental impact to the last mile, amplifying the voices of the underserved. In 2022, we, along with global partners, launched the Orange Movement™ and, within that, created a new asset class, Orange Bond, to demonstrate the intersectionality of gender equality and climate action and unlock $10 billion in capital markets by 2030, impacting 100 million women, girls, and gender minorities and making them a key player in climate mitigation and adaptation efforts. In 2024, we unveiled our global data hub, IIX Intelligence™, which aggregates, evaluates, and benchmarks data from sustainable MSMEs, offering unparalleled insights into gender diversity, climate action, ESG performance, and community risk management. IIX Intelligence demonstrates with data the importance of MSMEs as a backbone of sustainable development. Numerous accolades, including the Oslo Business for Peace and the UN Global Climate Action Award, have recognized our efforts. Our team’s 'PREM' values—passion, resilience, equity, and mavericks—propel our efforts, bringing meaningful change to Global South communities and the 99%.

About a career with IIX:
You will join a highly effective team that provides you with an un-paralleled hands-on exposure to the Impact Investing and Social Finance space. You thrive in tackling development issues and excel in creating solutions using structured strategies and unprecedented programs that address and solve the world’s most pressing problems, from food security to inclusive finance to clean energy. You aim to become a global development leader who has a passion for international development and to get involved in work that makes a difference.
When you join IIX, you embark on a rewarding career where we are heavily invested in your professional development, as we will build on your strengths and help you gain new skills with training, coaching, encouragement and guiding you in the right direction. It is a value addition to advance your career, providing you invaluable exposure to the rapidly growing impact investing space.
You WANT to instigate change.
Thus, as a successful team member, you should be a PREM:
• Passionate: Commitment to social finance and impact investing as a path to unlock society’s potential to effect social change is essential for a happy and successful tenure at IIX.
• Resilient: Similar to our enterprises working in emerging markets, our IIX team members have strong mental and emotional fortitude and are able to recover quickly from difficulties or setbacks. We look for people with an adaptable and positive attitude and strong sense of self-worth, which enables them to move forward and continue to strive for their goals even in the face of adversity.
• Equitable: At IIX, we manage toward impact maximization and produce measurable and transparent returns – both social and financial. These results strengthen the ecosystem and transform existing realities by helping impact enterprises magnify their impact and scale. We are fair and impartial in our actions and ensure that we make objective and unbiased decisions based on facts and impact.
• Maverick: While IIX is a seasoned stakeholder in the impact enterprise and impact investing space in Asia, we pride ourselves on creating new opportunities. We look for people with an independent and unorthodox approach to thinking and behaving. If you are someone who is non-conformist, innovative, and independent, often going against the grain, does not like following the crowd and is not afraid to express your own opinions, we want you.
Our clients and partners span the spectrum of public and private sector including foundations such as the Rockefeller Foundation and Bank of America-Merrill Lynch Foundation, corporations such as Standard Chartered Bank and KKR, international non-profits such as Oxfam and World Vision, multilateral institutions such as the Asian Development Bank, UN Agencies such as UNDP, and government agencies such as USAID and SIDA.

About the role:
The Executive Assistant (EA) to the CEO will provide high-level administrative and operational support to the CEO of a leading impact investing firm based in Singapore. The EA will work remotely and fully online. The EA will play a critical role in enabling the CEO to focus on strategic initiatives by managing daily tasks, coordinating key projects, and maintaining relationships with investors, clients, and partners. The ideal candidate will be proactive, highly organized, and passionate about the impact investing space, with strong communication skills and an ability to thrive in a fast-paced environment.
Primary responsibilities:
• Executive Support:
o Manage the CEO’s complex calendar, including scheduling meetings, travel arrangements, and appointments with internal and external stakeholders.
o Act as a gatekeeper, ensuring the CEO’s time is well-prioritized for high-impact activities.
o Prepare meeting agendas, presentations, reports, and briefing materials for the CEO, particularly related to strategic partnerships, investor relations, and industry events.
o Assist in preparing documents for board meetings, executive team meetings, and client presentations.
• Travel Coordination & Event Planning:
o Handle all aspects of the CEO’s travel, including international and domestic bookings, itineraries, visas, and accommodations.
o Organize and manage events, conferences, and investor meetings, ensuring seamless coordination between teams and external partners.
• Project Management:
o Assist the CEO in overseeing and tracking progress on key strategic initiatives and projects, coordinating with internal teams to ensure timely delivery.
o Manage cross-departmental projects related to impact assessments, business development, and stakeholder engagement.
o Ensure alignment of timelines, deliverables, and resources for all ongoing projects.
• Communication & Correspondence:
o Serve as the primary point of contact for communications with the CEO’s office, both internally and externally.
o Draft, edit, and manage emails and other correspondence on behalf of the CEO with a focus on professionalism and accuracy.
o Maintain strong relationships with key stakeholders, including investors, board members, government bodies, and philanthropic partners.
• Stakeholder and Investor Relations:
o Support the CEO in maintaining and strengthening relationships with investors and partners by coordinating communications, providing relevant updates, and tracking investor preferences.
o Assist in organizing investor meetings and drafting materials for fundraising or partnership discussions.
o Manage follow-ups and action points from high-level meetings, ensuring timely communication with stakeholders.
• Administrative Support:
o Manage daily administrative functions including expense reports, document management, office organization, and filing of sensitive materials.
o Ensure all legal and compliance documentation related to the CEO’s work is up-to-date and properly filed.
o Liaise with external service providers, such as legal teams, consultants, and auditors, to ensure seamless collaboration with the CEO’s office.
• Confidentiality & Discretion:
o Handle sensitive information with the highest level of confidentiality and professionalism, including financial documents, investment details, and HR-related matters.
o Ensure all communications and documentation reflect the company’s commitment to transparency and ethical standards.
The successful candidate will report directly to the Founder and CEO of IIX.
To be a successful EA with IIX, you should have:
• Bachelor’s degree in business administration, finance, or a related field.
• Atleast 5+ years of experience as an Executive Assistant to a C-suite executive, preferably in finance, banking, impact investing, or a high-growth sector.
• Knowledge of the finance, banking, impact investing ecosystem, social finance, or sustainability is a plus.
• Excellent organizational and time-management skills with the ability to multitask and prioritize.
• Exceptional communication skills, both written and verbal, with the ability to interface effectively with high-profile stakeholders.
• Proficient in Microsoft Office (Excel, Word, PowerPoint), Google Suite, and project management tools like Asana, Monday.com, or Trello, Chat GPT.
• Flexibility to work extended hours as needed, including occasional evenings or weekends.
• Ability to travel as required.
Preferred Qualifications:
• Prior experience supporting executives in the finance, investment, or sustainable development sectors.
• Understanding of Singapore’s regulatory landscape, compliance requirements, and investment environment.
• Ability to handle international scheduling and travel coordination across multiple time zones.
Key Competencies:
• Proactive: Anticipates the needs of the CEO and takes initiative to address challenges before they arise.
• Detail-Oriented: Ensures accuracy and thoroughness in all work, from document preparation to project management.
• Adaptable: Thrives in a fast-paced, dynamic environment and can pivot quickly to accommodate changing priorities.
• Professionalism: Maintains a high level of professionalism in all interactions and communications.
• Confidentiality: Handles sensitive information with discretion and ensures all matters are managed in a trustworthy manner.
Location: Philippines - Remote
Submission: Submit your resume, cover letter and work samples to the breezy link. Only shortlisted candidates will be notified of the screening and interview rounds.
IIX is an equal-opportunity employer.