We are seeking an Executive Assistant who will split time between our CEO and VP, Editorial Director. This is a high-visibility, dynamic role that transcends the typical administrative function. This is a unique opportunity for an early career candidate to quickly learn the inner workings of a company at the intersection of e-commerce and entertainment. You will provide essential administrative support to the CEO and VP, Editorial Director, primarily by managing their calendars, coordinating meetings and travel, and contributing to the execution of a variety of important projects. Our ideal candidate possesses an exceptionally strong work ethic, is eager to learn through an apprenticeship-style model, and thrives in a fast-paced, high-intensity environment.
What you will do…
- Work closely with the CEO and VP, Editorial Director to coordinate and manage calendars and travel in a high quality manner, interfacing with the internal team, external parties, and vendors.
- Develop, format, and proofread a variety of materials, including agendas, memos, project plans, presentations, and documents for special projects.
- Build and maintain various trackers, reports, databases, and other administrative items.
- Over time, learn to prioritize meetings, scope length, vet agendas and make sure appropriate information is provided ahead of time.
- Build strong relationships with the company’s leadership team through consistent follow through and urgency.
- Respond to requests with urgency, which may occur outside of standard business hours, including evenings and weekends.
- Be in the office 5 days a week so that you can interface frequently with the team to solve problems and make things run smoother and faster.
About you…
- A desire and interest in gaining business experience by supporting an entrepreneurial CEO and VP, Editorial Director.
- Strong attention to detail and follow-through; ability to perform tasks with accuracy and efficiency.
- Ability to learn new skills and processes quickly.
- Strong problem solving skills with the ability to keep trying when things get hard.
- Excellent communication skills and an ability to positively represent the company brand to external parties.
- Demonstrates the ability to build relationships with maturity, professionalism, directness and a sense of humor.
Salary Range: $70,000-$100,000
Skills Required
- Manage calendars and coordinate travel for CEO and VP, interfacing with internal teams, external parties, and vendors.
- Develop, format, and proofread agendas, memos, presentations, project plans, and special-project documents.
- Build and maintain trackers, reports, databases, and other administrative systems.
- Prioritize meetings, vet agendas, and ensure appropriate materials are provided ahead of time (learn on the job).
- Respond to requests with urgency, which may occur outside standard business hours, including evenings and weekends.
- Be in the office five days a week to frequently interface with the team.
- Strong attention to detail and consistent follow-through; perform tasks with accuracy and efficiency.
- Ability to learn new skills and processes quickly; open to apprenticeship-style learning.
- Strong problem-solving skills and persistence when tasks are challenging.
- Excellent communication skills and ability to professionally represent the company externally.
- Ability to build strong relationships with leadership through professionalism, directness, and good judgment.
What We Do
We believe in books. Every month, we find the five best new books and promote them to over 20 million people. We’re proud of our mission to help readers discover books they’ll love and to support emerging writers. Founded in 1926 and relaunched in 2015, we’re an innovative startup with a rich history and loyal user base over 400,000 active members—and we’re looking for the best people to join us.
Why Work With Us
Book of the Month is a mission driven, high growth company that is an ideal environment for anyone looking to combine their love books with their desire for growth. Made up of a team of committed and passionate book lovers who enjoy working in a collaborative, fast paced and fun environment, we welcome anyone looking to be challenged.
